Receptionist & Administrative Assistant
| Dyddiad hysbysebu: | 18 Mawrth 2026 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | Negotiable |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 17 Ebrill 2026 |
| Lleoliad: | WS7 3GJ |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Spec-Al Facades Limited |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Job Title: Receptionist & Administrative Assistant
Location: Burntwood, WS7 3GJ
Job Type: Full-time
Job Purpose:
We are seeking a detail-oriented and organized Administrator to support our day-to-day office operations, with primary responsibility for managing the end-to-end invoice process. The ideal candidate will ensure accurate financial record-keeping, timely invoicing, and efficient office administration.
Key Responsibilities
General Administrative Duties
• Correspondence: Act as the first point of contact, handling incoming/outgoing emails, post, and telephone calls.
• Office Support: Maintain office systems, including filing, archiving, and data entry.
• Scheduling: Managing team calendars, booking meeting rooms, and coordinating staff travel.
• Procurement: Monitor and order office stationery and supplies.
• Diary/Meeting Management: Schedule meetings, manage calendars, and take minutes.
• Reception: Greet visitors, manage visitor access, and maintain a tidy office environment.
Invoice Control & Financial Administration
• Invoicing: Verify sales invoices, credit notes, and customer statements.
• Purchase Ledger: Process supplier invoices, matching them to purchase orders and delivery notes (PO matching).
• Discrepancy Resolution: Liaise with internal departments (sales/ops) and external suppliers to resolve invoice discrepancies, price mismatches, or missing documentation.
• Record Keeping: Maintain accurate, up-to-date digital and physical records of all financial transactions.
• Debt Control Support: Assist in monitoring outstanding payments and chasing overdue accounts.
• Month-End Support: Reconcile supplier statements and support month-end reporting procedures.
Requirements
• Experience: Proven experience in an administrative or accounting role, with a strong focus on invoices or bookkeeping.
• Software Proficiency: Strong knowledge of MS Office (especially Excel)
• Attention to Detail: Exceptional accuracy in data entry and numerical tasks.
• Organization: Strong organizational and time-management skills to handle high-volume transactions.
• Communication: Excellent interpersonal skills to liaise with vendors and internal teams.
Benefits
• Salary _ Negotiable
• Holiday Allowance 28 Days – Including Statutory Holidays
• Pension Scheme
• On-site parking & training
________________________________________
Key Skills to Highlight in Applications
• Invoice Processing: Accuracy in creating, inputting, and matching.
• Query Management: Investigating and solving discrepancies.
• Data Accuracy: High attention to detail to avoid financial errors.
• System Knowledge: Strong knowledge of MS Office (especially Excel)
Location: Burntwood, WS7 3GJ
Job Type: Full-time
Job Purpose:
We are seeking a detail-oriented and organized Administrator to support our day-to-day office operations, with primary responsibility for managing the end-to-end invoice process. The ideal candidate will ensure accurate financial record-keeping, timely invoicing, and efficient office administration.
Key Responsibilities
General Administrative Duties
• Correspondence: Act as the first point of contact, handling incoming/outgoing emails, post, and telephone calls.
• Office Support: Maintain office systems, including filing, archiving, and data entry.
• Scheduling: Managing team calendars, booking meeting rooms, and coordinating staff travel.
• Procurement: Monitor and order office stationery and supplies.
• Diary/Meeting Management: Schedule meetings, manage calendars, and take minutes.
• Reception: Greet visitors, manage visitor access, and maintain a tidy office environment.
Invoice Control & Financial Administration
• Invoicing: Verify sales invoices, credit notes, and customer statements.
• Purchase Ledger: Process supplier invoices, matching them to purchase orders and delivery notes (PO matching).
• Discrepancy Resolution: Liaise with internal departments (sales/ops) and external suppliers to resolve invoice discrepancies, price mismatches, or missing documentation.
• Record Keeping: Maintain accurate, up-to-date digital and physical records of all financial transactions.
• Debt Control Support: Assist in monitoring outstanding payments and chasing overdue accounts.
• Month-End Support: Reconcile supplier statements and support month-end reporting procedures.
Requirements
• Experience: Proven experience in an administrative or accounting role, with a strong focus on invoices or bookkeeping.
• Software Proficiency: Strong knowledge of MS Office (especially Excel)
• Attention to Detail: Exceptional accuracy in data entry and numerical tasks.
• Organization: Strong organizational and time-management skills to handle high-volume transactions.
• Communication: Excellent interpersonal skills to liaise with vendors and internal teams.
Benefits
• Salary _ Negotiable
• Holiday Allowance 28 Days – Including Statutory Holidays
• Pension Scheme
• On-site parking & training
________________________________________
Key Skills to Highlight in Applications
• Invoice Processing: Accuracy in creating, inputting, and matching.
• Query Management: Investigating and solving discrepancies.
• Data Accuracy: High attention to detail to avoid financial errors.
• System Knowledge: Strong knowledge of MS Office (especially Excel)