Administration Assistant
| Dyddiad hysbysebu: | 18 Mawrth 2026 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 03 Ebrill 2026 |
| Lleoliad: | NG9 6DZ |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Henry Brothers Construction Ltd |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Responsibilities:
• Manage Aconex, the Common Data Environment, and all associated information management processes to ensure accurate and compliant document control.
• Maintain internal job folders and filing systems, ensuring information is organised, up to date, and easily accessible.
• Oversee day to day office affairs, including general administration and coordination of office requirements.
• Produce, compile, and finalise Operation & Maintenance (O&M) manuals in accordance with project and client expectations.
• Coordinate deliveries to and from the office, as well as between project sites, ensuring efficient and timely movement of materials and documentation.
• Answer and direct incoming calls on the main office telephone line in a professional and courteous manner.
• Take accurate minutes at meetings and distribute them promptly.
• Manage the allocation, recording, and distribution of staff PPE to ensure compliance with company standards.
• Process staff mileage claims and expenses in line with company procedures and deadlines.
• Coordinate meetings and manage meeting room bookings, ensuring appropriate arrangements and resources are in place.
• Assist with staff inductions and supporting onboarding activities.
• Carry out any additional duties or tasks that may be reasonably requested, commensurate with the role and level of responsibility.
Skills and Personal Attributes:
• Must have strong work ethic
• Strong organisational and time management skills
• Excellent communication and interpersonal abilities
• IT literacy (Microsoft Office)
• Attention to detail and accuracy in all tasks
• Ability to prioritise and manage multiple responsibilities
• Adaptability and resilience under pressure
• Commitment to confidentiality and discretion when handling sensitive information
• Professionalism and commitment to company values
Our Values:
Our core values are what support the vision, shape the culture and reflect on the overall company values. They are the essence of the company’s identity which communicate what is important and help to contribute to the overall success of the organisation.
• Integrity - Demonstrating strong ethical standards with openness, honesty and respect.
• Considerate and Dependability – Our communities, clients, supply chain reliably know what they can expect from us.
• Premium Quality - Striving to deliver the finest solution in a safe working environment.
• Agile and Innovation – Being proactive, flexible and working collaboratively to achieve the best possible outcomes.
• Sustainable – Conducting our business responsibly whilst making a positive impact to the environment and within our communities.
What you will receive from Henry Brothers Ltd:
• An opportunity to work for a prestigious family run company that has a reputation for high standards of service
• A competitive rate of pay
• A chance to work in a great team
• Full and continuous training
• Long Service Recognition
• Early finish Friday
• Manage Aconex, the Common Data Environment, and all associated information management processes to ensure accurate and compliant document control.
• Maintain internal job folders and filing systems, ensuring information is organised, up to date, and easily accessible.
• Oversee day to day office affairs, including general administration and coordination of office requirements.
• Produce, compile, and finalise Operation & Maintenance (O&M) manuals in accordance with project and client expectations.
• Coordinate deliveries to and from the office, as well as between project sites, ensuring efficient and timely movement of materials and documentation.
• Answer and direct incoming calls on the main office telephone line in a professional and courteous manner.
• Take accurate minutes at meetings and distribute them promptly.
• Manage the allocation, recording, and distribution of staff PPE to ensure compliance with company standards.
• Process staff mileage claims and expenses in line with company procedures and deadlines.
• Coordinate meetings and manage meeting room bookings, ensuring appropriate arrangements and resources are in place.
• Assist with staff inductions and supporting onboarding activities.
• Carry out any additional duties or tasks that may be reasonably requested, commensurate with the role and level of responsibility.
Skills and Personal Attributes:
• Must have strong work ethic
• Strong organisational and time management skills
• Excellent communication and interpersonal abilities
• IT literacy (Microsoft Office)
• Attention to detail and accuracy in all tasks
• Ability to prioritise and manage multiple responsibilities
• Adaptability and resilience under pressure
• Commitment to confidentiality and discretion when handling sensitive information
• Professionalism and commitment to company values
Our Values:
Our core values are what support the vision, shape the culture and reflect on the overall company values. They are the essence of the company’s identity which communicate what is important and help to contribute to the overall success of the organisation.
• Integrity - Demonstrating strong ethical standards with openness, honesty and respect.
• Considerate and Dependability – Our communities, clients, supply chain reliably know what they can expect from us.
• Premium Quality - Striving to deliver the finest solution in a safe working environment.
• Agile and Innovation – Being proactive, flexible and working collaboratively to achieve the best possible outcomes.
• Sustainable – Conducting our business responsibly whilst making a positive impact to the environment and within our communities.
What you will receive from Henry Brothers Ltd:
• An opportunity to work for a prestigious family run company that has a reputation for high standards of service
• A competitive rate of pay
• A chance to work in a great team
• Full and continuous training
• Long Service Recognition
• Early finish Friday