Administrative Assistant – Pharmacy, Band 3
| Dyddiad hysbysebu: | 18 Mawrth 2026 |
|---|---|
| Cyflog: | £24,937.00 i £26,598.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £24937.00 - £26598.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 08 Ebrill 2026 |
| Lleoliad: | Gloucester, GL1 3NN |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | C9318-26-0228 |
Crynodeb
Administration - Maintain all filing systems of monthly reports, personnel folders, invoices and various department meeting notes includes electronic record keeping & SharePoint Management - Filing of prescriptions - Photocopying, scanning and collating of various documents for meetings occasionally -Dealing with annual leave/sickness keeping appropriate records, monitors time taken. - Receive incoming mail for Pharmacy, as well as general mail and phone-calls. - FP10 NC prescription pads, issue to wards/outpatient areas, receipting, maintaining appropriate records and ensuring filing is kept up to date. - Produce and supply spreadsheets to accompany each FP10 (NC) prescription pad - Ensuring Disposal of confidential information in accordance with Records Retention Policy. - Pharmacy equipment i.e., photocopier, printers are working efficiently, assisting members of staff with equipment and training where needed and reporting/dealing with any problems. - Ordering of all departmental stationary and controlled stationary. - Orders for pharmacy supplies & payments for courses/maintenance bills on Smart stream - Take notes and distribute to staff for the team brief - Provide note taking support when needed at meetings in the absence of Admin lead. - Provide Induction for all new staff - Collect the daily CD slips and match them to the correct TTO - Monthly filing of CD orders and CD destruction records - Complete any typing as required. - Organising Locum Pharmacy staff and corresponding with the Trusts onsite bank team. - Ensuring prompt finalising of locum timesheets using a system called 247 once a week. - Responsible for the Pharmacy car including mileage sheets correctly completed and signed - Yearly completion of mileage forms to finance - Yearly completion of Pharmacist and Pharmacy Technician GPHC registration compliance - Administrative support to SLT as allocated by Team leader - Finalise payroll and auto roster shift patterns weekly and monthly, and ensure all payments and shifts are correct using Healthroster. Personnel Responsibilities - Completing leaver/variation forms, awaiting signature from Senior Management and Admin Lead. Checking they have been sent to appropriate departments. - Update HealthRoster daily recording annual leave, overtime, sickness, toil or unpaid leave for all staff. - Produce sickness reports where required for Management Group - Track appraisal schedule for staff - Liaise with and support section heads with sickness reviews and maintain records as requested - Ensuring new starters receive starter packs/badges and necessary paperwork is sent - Liaising with Personnel/Salaries and Wages. - Organise and collate forms and help with maternity enquiries. - Be the first point of contact for staff regarding queries on pay and annual leave. - Exercise judgement when dealing with enquiries. Finance / Invoicing - Receipt orders on finance system - Manage invoices and payment of all relevant items, e.g. Medical Gases, license fees etc. - Assist with order office invoice functions where needed General - Main point of contact with Estates - Following up email requests - Organising staff uniform - Complete any other Admin related tasks assigned by Pharmacy Senior Leadership Team