Office Administrator
| Dyddiad hysbysebu: | 17 Mawrth 2026 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 07 Ebrill 2026 |
| Lleoliad: | Altham, Lancashire, BB5 5AH |
| Cwmni: | Hays Specialist Recruitment |
| Math o swydd: | Dros dro |
| Cyfeirnod swydd: | 4780669_1773756379 |
Crynodeb
Job Title: Office Administrator
Sector: Manufacturing / Production
Hours: Monday - Thursday 8:00-17:00, Friday 8:00-14:30
Pay: £12.21 per hour (increasing to £12.71 from April 2026)
Start: ASAP
Overview
A well‑established organisation within the manufacturing and film‑technology sector is seeking a reliable and detail‑oriented Office Administrator to join the team on a temporary basis for 12 weeks. There is a strong possibility of a permanent role following successful performance.The position involves coordinating production administration, supporting despatch operations, handling customer communication and maintaining accurate records. This is a hands‑on administrative role that requires accuracy, initiative and strong organisational skills.
Key Responsibilities
Production & MRP Administration
- Enter completed production sheets into the internal MRP system with high accuracy.
- Review production paperwork, correcting any errors where necessary.
- Update MRP records with revised completion dates from the Production Manager.
- Generate daily despatch reports through the MRP system.
Finished Goods & Despatch Support
- Monitor completed jobs to ensure goods are dispatched in line with customer requirements.
- Track aged stock and ensure call‑off dates are met within agreed timeframes.
- Provide holiday cover for daily despatch duties, including maintaining despatch spreadsheets.
- Confirm customer account status with Accounts before releasing goods for invoicing.
- Enter delivery and pallet information into the haulier portal.
Customer Communication & Scheduling
- Notify customers of order delays where necessary.
- Book deliveries into shared Outlook calendars and manage internal scheduling.
- Answer incoming telephone calls professionally and handle general enquiries.
Order Processing & Office Administration
- Input customer orders accurately, ensuring correct pricing and capturing any additional charges (delivery, setup, etc.).
- Complete daily filing and maintain organised administrative documentation.
- Support the wider team with general office and administrative duties as required.
Candidate RequirementsEssential
- Confident using Microsoft Office applications (Outlook, Excel, Word).
- Professional, confident telephone manner.
- Strong attention to detail and accuracy.
- Ability to manage workload independently and prioritise effectively.
- Reliable, proactive and able to work within a fast‑paced production environment.
Desirable
- Experience within manufacturing, production, logistics or film‑technology environments.
- Familiarity with MRP/ERP systems.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
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