Legal Secretary
| Dyddiad hysbysebu: | 13 Mawrth 2026 |
|---|---|
| Cyflog: | £24,000.0 i £27,000.0 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £24,000 - £27,000 DOE |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 03 Ebrill 2026 |
| Lleoliad: | Blackburn, Lancashire, BB1 7AH |
| Cwmni: | Hays Specialist Recruitment |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 4779727_1773418561 |
Crynodeb
Legal Secretary (Permanent, Full‑Time)Sector: Legal Services / Law Firm
Hours: Monday-Friday, 9:00-17:00 (1‑hour lunch)
Start: ASAP
Interview: One‑stage, in‑person
About the Role
A well‑established firm in the legal services sector is seeking a professional, organised and detail‑focused Legal Secretary to provide high‑quality support to fee‑earners. You will handle document production, case administration and client communication, ensuring matters progress efficiently and confidentially.
Key ResponsibilitiesDocument Production & Case Administration
- Produce, format and proofread legal documents, correspondence, forms and court papers.
- Transcribe audio/digital dictation accurately and within deadlines.
- Assemble and maintain bundles; file and archive case materials in line with procedures.
- Draft routine correspondence and forms under instruction.
Diary & Practice Support
- Manage diaries, schedule client meetings, conferences and hearings.
- Coordinate travel/appointments and ensure key dates and deadlines are tracked.
- Monitor shared inboxes, incoming post and e‑filing; action or escalate promptly.
Client Care & Communication
- Act as a professional first point of contact via phone, email and in person.
- Handle sensitive information with absolute discretion and maintain GDPR compliance.
- Liaise with clients, courts, counsel, experts and third parties to progress matters.
Finance & Administration
- Assist with file opening/closing, conflict checks and KYC administration.
- Support billing: draft bills, process disbursements, and update matter ledgers.
- Maintain accurate records, precedents and templates; oversee stationery and supplies.
Skills, Experience & AttributesEssential
- Prior experience as a Legal Secretary or strong administrative experience in a professional services environment.
- Fast, accurate typing (audio/digital) and excellent MS Office skills; confident using case/document management systems.
- Exceptional attention to detail, spelling and grammar; strong proofing skills.
- Organised, proactive and able to manage multiple deadlines under pressure.
- Clear, professional communication and strong client‑service mindset.
- High standards of confidentiality and data protection awareness.
Desirable
- Familiarity with one or more legal practice areas (e.g., conveyancing, family, litigation, probate, commercial).
- Knowledge of court forms/procedures and electronic filing portals.
- Legal secretarial training or qualifications (e.g., ILSPA/CILEX) and experience with time‑recording/billing software.
Working Pattern & Environment
- Full‑time, office‑based role in a professional, supportive legal practice.
- Collaborative team culture with clear processes and quality standards.
- Regular office hours with structured workload and defined service levels.
Application & Selection
- Selection process: single‑stage in‑person interview (may include a short typing/accuracy exercise).
- Availability: ASAP start preferred.
How to ApplyPlease submit a CV highlighting relevant secretarial/administrative experience, typing proficiency, systems exposure and practice areas supported. Shortlisted applicants will be contacted to arrange the in‑person interview.
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