15216 - Digital Information and Records Officer
| Dyddiad hysbysebu: | 09 Mawrth 2026 |
|---|---|
| Cyflog: | £29,303 i £35,564 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | The national salary range is £29,303 - £31,061 London salary range is £33,551 - £35,564. Your salary will be dependent on your base location |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 23 Mawrth 2026 |
| Lleoliad: | Jarrow |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 3 ddiwrnod yr wythnos |
| Cwmni: | Ministry of Justice |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 15216 |
Crynodeb
Overview of the Security and Information Directorate (SID)
The Security and Information Directorate (SID) is part of the Service Transformation Group (STG). The Group oversees the building of a strategic vision for modernising and digitising our legacy systems, generating a coordinated plan across the Ministry of Justice (MoJ) and its agencies for transformation, and tracking delivery of this transformation.
Security and information management are fundamental building blocks of enabling the department to deliver. We have highly skilled experts working collaboratively with the department, Government Security Group, Government Knowledge and Information Management profession and other partners to enable the whole of the MoJ to function securely, lawfully and transparently.
We identify, manage, and mitigate MoJ’s security, data protection and information risks, and provide assurance against those risks. We’re also home to the Counter Fraud Centre of Expertise. Part of our mission is to up-skill the department so that security becomes second nature to our people and partners.
Team profile
The Information Services Division (ISD) is part of the SID and is responsible for promoting compliance with the Public Records Act and related legislation, providing information and records management services, overseeing responses to information access requests, selecting and transferring records for permanent preservation and providing support to public inquiries.
This post sits in the Digital Information & Records Management Team which is part of ISD. We are responsible for providing the MoJ with best practice policy/guidance and fit for purpose records management tools to allow digital information to be managed effectively throughout its lifecycle. The team also oversee JustStore, one of our corporate repositories.
Job summary
The Digital Information and Records Officer role exists to support the Ministry of Justice in managing its digital information throughout the entire lifecycle. This includes ensuring information is stored in the correct repositories, available to the right people at the right time and accurately disposed of at the end of its retention period. This role supports MoJ staff by providing clear, practical advice based on policies, legal obligations and industry standards.
This role sits within Information Services Division, specifically in the Digital Information and Records Management Team. The role generally reports to a senior manager within the team either at HEO or SEO level.
This role does not usually involve management of staff, but it may include supervising others or taking on line-management responsibility in the future, depending on team needs.
Job description
The job holder will be required to carry out the following responsibilities, activities, and duties:
• Create and implement procedures to support best practice digital information and records management, ensuring compliance with legal and regulatory standards
• Maintain, organise and provide access digital repositories (e.g., SharePoint, MoJ’s Digital Archive), ensuring information is structured, accurate and retrievable
• Provide advice and guidance to staff on best practice information management including lifecycle management, retention and disposal and storage
• Assist with digital records end-of-lifecycle reviews including archiving, and deletion processes in line policy and process
• Support responses to information requests such as FOIs and Public Inquiries by identifying and retrieving relevant digital information
• Lead activities relating to training, engagement and upskilling staff to help embed a strong information management culture across the organisation
• Collaborate with key stakeholders both internally and externally to ensure governance, compliance and controls are implemented across the organisation
• Assist with information management continuous improvement, supporting digital transformation projects as required.
This list is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
The Security and Information Directorate (SID) is part of the Service Transformation Group (STG). The Group oversees the building of a strategic vision for modernising and digitising our legacy systems, generating a coordinated plan across the Ministry of Justice (MoJ) and its agencies for transformation, and tracking delivery of this transformation.
Security and information management are fundamental building blocks of enabling the department to deliver. We have highly skilled experts working collaboratively with the department, Government Security Group, Government Knowledge and Information Management profession and other partners to enable the whole of the MoJ to function securely, lawfully and transparently.
We identify, manage, and mitigate MoJ’s security, data protection and information risks, and provide assurance against those risks. We’re also home to the Counter Fraud Centre of Expertise. Part of our mission is to up-skill the department so that security becomes second nature to our people and partners.
Team profile
The Information Services Division (ISD) is part of the SID and is responsible for promoting compliance with the Public Records Act and related legislation, providing information and records management services, overseeing responses to information access requests, selecting and transferring records for permanent preservation and providing support to public inquiries.
This post sits in the Digital Information & Records Management Team which is part of ISD. We are responsible for providing the MoJ with best practice policy/guidance and fit for purpose records management tools to allow digital information to be managed effectively throughout its lifecycle. The team also oversee JustStore, one of our corporate repositories.
Job summary
The Digital Information and Records Officer role exists to support the Ministry of Justice in managing its digital information throughout the entire lifecycle. This includes ensuring information is stored in the correct repositories, available to the right people at the right time and accurately disposed of at the end of its retention period. This role supports MoJ staff by providing clear, practical advice based on policies, legal obligations and industry standards.
This role sits within Information Services Division, specifically in the Digital Information and Records Management Team. The role generally reports to a senior manager within the team either at HEO or SEO level.
This role does not usually involve management of staff, but it may include supervising others or taking on line-management responsibility in the future, depending on team needs.
Job description
The job holder will be required to carry out the following responsibilities, activities, and duties:
• Create and implement procedures to support best practice digital information and records management, ensuring compliance with legal and regulatory standards
• Maintain, organise and provide access digital repositories (e.g., SharePoint, MoJ’s Digital Archive), ensuring information is structured, accurate and retrievable
• Provide advice and guidance to staff on best practice information management including lifecycle management, retention and disposal and storage
• Assist with digital records end-of-lifecycle reviews including archiving, and deletion processes in line policy and process
• Support responses to information requests such as FOIs and Public Inquiries by identifying and retrieving relevant digital information
• Lead activities relating to training, engagement and upskilling staff to help embed a strong information management culture across the organisation
• Collaborate with key stakeholders both internally and externally to ensure governance, compliance and controls are implemented across the organisation
• Assist with information management continuous improvement, supporting digital transformation projects as required.
This list is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.