Clinic Administration Support | The Christie NHS Foundation Trust

Dyddiad hysbysebu:	05 Mawrth 2026
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	£24,465 Per annum, Pro rata
Oriau:	Llawn Amser
Dyddiad cau:	04 Ebrill 2026
Lleoliad:	Manchester, M20 4BX
Cwmni:	The Christie NHS Foundation Trust
Math o swydd:	Cytundeb
Cyfeirnod swydd:	7852007/413-103472-CNS-DA

Crynodeb

An exciting opportunity has arisen for a motivated individual to join the Referrals and Bookings Team as a Clerical Administrator to work with the new referrals team and outpatients team in department 22.

As a clerical administrator you are responsible for welcoming patients to the department, updating patient details on the system, registering new patients and adding their referrals and relevant documentation on to the Trust patient administration system (CareFlow) and booking follow-up appointments. The team support outpatient activity through the provision of a high quality, patient/ customer focused service.
Clerical Administrators are responsible for ensuring that clinic outcomes are actioned effectively and in line with standard operating procedures and policies as appropriate and also ensuring patient referrals are added on to CareFlow within 24 hours.

The Outpatients reception operates Monday to Friday 8am-6:00pm, and the successful candidate will be required to work on rota to ensure that the reception desk in manned between these hours Monday – Friday.

This is a busy and varied role, and the post holder must possess excellent administration and communication skills. The successful candidate will be enthusiastic, willing to learn, eager to be an effective part of a friendly team, and able to use their initiative.

• Exchange information with patients and staff on the admission and discharge of patients, both verbally and in written format
• Communicate complex information about appointments schedules to patients
• Communicate with patients who may be anxious, angry or upset
• Exchange relevant information with GPs and other health professionals
• Deal compassionately with distressing situations
• Liaise with other members of staff regarding case notes and patient visits
• Work as part of a team
• Maintain patient confidentiality at all times
• Resolve issues arising in own role, such as cancellation of patient appointments and missing patient notes
• Use own initiative to liaise with clinical staff and other colleagues where necessary regarding patient queries
• Use patient information systems to assist patients and staff with solving issues
• Apply knowledge to correctly code treatment appointments and first definitive treatments
• Assess patients’ demographic details and alert management if they do not reach eligibility criteria for treatment in the NHS
• Plan for patient admissions, appointments and discharge
• Make alterations to clinic structure to accommodate arrival of unexpected patients
• Order stationary and other supplies
• Ensure that annual leave does not occur at the same time as colleagues

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.

We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

DUTIES AND RESPONSIBILITIES

• Ensure that all new referrals are registered within 24 hours of receipt, and scanned onto the Patient Administration System (Medway) and CWP.

• Ensure the timely preparation of new patient notes for all outpatient attendances.

• Ensure accurate input of patient details when updating information databases and Patient Administration System (Medway), including routine use of the case note tracking system.

• Support the Clinic Administrators to manage clinic templates including amending appointment slots, cancelling, reducing or adding new streams and adding ad hoc or new clinics onto the Patient Administration System (Medway).

• Liaise with referring Trusts regarding any outstanding patient reports as per Minimum Data Set (MDS) requirements.

• Take action in line with escalation procedures to ensure management are aware of any service issues or risks and concerns raised by a service user.

• Communicate with service users (patients/relatives) via telephone in an empathetic and professional manner, using tact and diplomacy. Acknowledge potential barriers to communication e.g. language difficulties, disabilities and modify style of communication appropriately.

• Communicate effectively with all members of staff and external stakeholders, ensuring that a professional manner is maintained at all times.

• Undertake general administrative duties e.g. collating and disseminating incoming and outgoing correspondence, filing paperwork, to contribute to the effective operation of the team.

• Undertake all duties allocated by Clinic Supervisors or Assistant Service Manager as appropriate to the role e.g. answering patient queries, preparation of patient notes, appointment bookings.

• Work autonomously and as part of a team, to organise own workload and prioritise urgent matters e.g. referrals requiring an urgent appointment.

• Good knowledge of Health Records systems and Medway.

• Maintain a good understanding of RTT and Cancer Standards, and contribute to the compliance of all patient pathway targets.

• Work within all Trust policies appropriate to the role.

• Participate in rotational requirements to support the needs of the service, putting patient services before personal preferences. Provide cover during periods of annual leave and sickness for other administrative staff.

• Undertake any other duties as and when required.



Other Duties;

• Update information, admitting discharging and transferring patients on the patient information system.
• Work in patient information system, requiring standard keyboard skills
• Use office equipment including PCs, and phones
• Provide comprehensive advice to patients/relatives regarding appointments
• Signpost patients to other areas of hospital
• Follow all relevant policy and legislation
• Work collaboratively with colleagues to ensure policies are adhered to
• To provide induction support to new post holders
• Demonstrate workplace routines to less experienced members of staff

• Undertake surveys/audits as necessary to own work
• Post holder is expected to follow all relevant protocols, SOPs and standard practice.
• Support Manager is available as point of reference for any queries and will meet regularly with staff
• Plan and organise own time and workload activity with prioritisation and liaising with team members
• Use own initiative to solve problems and answer staff and patient enquiries
• Work within all Trust policies appropriate to the role.
• Participate in rotational requirements to support the needs of the service, putting patient services before personal preferences. Provide cover during periods of annual leave and sickness for other administrative staff.
• Undertake any other duties as and when required.


This advert closes on Thursday 19 Mar 2026

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