Administrator Executive
| Dyddiad hysbysebu: | 04 Mawrth 2026 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 11 Mawrth 2026 |
| Lleoliad: | Birmingham , West Midlands, b60 3ea |
| Cwmni: | Hays Specialist Recruitment |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 4774605_1772624540 |
Crynodeb
Admin Executive
Location: Birmingham (City Centre)Working
Pattern: Full‑time, Monday-Friday, 09:00-17:30
Hybrid: Up to 2 days per week from home (subject to business needs)
A leading organisation in Birmingham is seeking a highly organised and proactive Admin Executive to support its senior leadership and ensure the smooth running of core operations.This is a confidential search for an experienced administrator who excels in minute‑taking, coordination, and managing a broad range of office and executive support tasks.This is an excellent opportunity for someone who thrives in a professional environment, enjoys responsibility, and takes pride in delivering high‑quality administrative work.
Key ResponsibilitiesMeeting Administration & Minute‑Taking (Primary Focus)
- Attend and record accurate, clear and professional minutes for Board and senior-level meetings (minimum 48 per year).
- Produce and circulate timely draft minutes following meetings.
- Compile and prepare reports for Board and leadership discussions.
- Maintain a well-organised archive of agendas, minutes, reports and related documentation.
Office Management
- Monitor and maintain suitable stock levels for office supplies.
- Coordinate equipment servicing and repairs with external providers.
- Prepare meeting rooms before and after use.
- Maintain a register of office assets and equipment.
- Arrange refreshments for visitors and meeting attendees.
Administrative & Executive Support
- Provide high-level administrative assistance to senior managers.
- Handle correspondence including email, post and telephone enquiries.
- Manage incoming messages from shared inboxes.
- Prepare presentations, reports and meeting documentation as required.
- Ensure accurate and efficient document storage and filing.
Documentation & Record Management
- Maintain company records, databases and filing systems (digital and physical).
- Ensure operational documents are securely stored.
- Maintain employee files and support HR-related administration in line with data protection policies.
Customer Service & Front-of-House Duties
- Act as first point of contact for visitors during office hours.
- Respond to general enquiries received through company email accounts.
- Handle administrative queries in a professional and efficient manner.
General Organisational Support
- Assist with events, including occasional out-of-hours work.
- Support efficient use of resources and contribute to a well-managed, accessible organisation.
- Promote good health and safety practices.
- Support equality of opportunity across service delivery.
Skills & Experience Required
- Proven experience taking minutes at Board or senior leadership level (essential).
- Exceptional written communication and document production skills.
- High accuracy and attention to detail.
- Strong organisational and time-management capabilities.
- Ability to manage multiple priorities independently.
- Discretion and professionalism when handling confidential information.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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