Document Controller
| Dyddiad hysbysebu: | 02 Mawrth 2026 |
|---|---|
| Cyflog: | £20.0 i £25.0 yr awr |
| Gwybodaeth ychwanegol am y cyflog: | FTC for 9 months |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 01 Ebrill 2026 |
| Lleoliad: | Melton Mowbray, Leicestershire, le14 1ue |
| Cwmni: | Hays Specialist Recruitment |
| Math o swydd: | Cytundeb |
| Cyfeirnod swydd: | 4774717_1772457096 |
Crynodeb
As a Document Controller, you will provide a support service to our project teams by ensuring that project design information / documentation is captured and stored in a methodical manner within Viewpoint for Projects (Our Common Data Environment (CDE)) for ease of retrieval by site teams.
- System Administration: Act as the primary administrator for the company's Common Data Environment (CDE), overseeing the controlled upload, distribution, and archival of all project documentation.
- Quality Assurance & Compliance: Perform quality checks to ensure all incoming and outgoing documents adhere to company formatting, naming conventions, and project information management standards.
- Version Control & Traceability: Manage and maintain strict revision controls, ensuring the team always has access to the "single source of truth" and historical document data.
- Transmittal Coordination: Formalise the exchange of information by generating and issuing official document transmittals and notifications to all relevant stakeholders.
- Reporting & Data Distribution: Compile, format, and distribute project status reports to internal management and external clients, ensuring data accuracy and professional presentation.
- Project Lifecycle Support: Coordinate the administrative "close-out" phase of projects, ensuring all handover documentation is complete, indexed, and delivered according to contract requirements.
- Stakeholder Liaison: Act as a professional point of contact for the site team and senior leadership, providing administrative clarity and building effective working relationships up to Director level.
- Be able to drive to different sites if needed in the midlands.
About You
- Experience in a Document Control or Site Administration role
- Excellent verbal and written communication skills
- Confident using systems such as Viewpoint for Projects
- Strong organisational skills and attention to detail
- Able to manage multiple priorities and deadlines
- The ability to prioritise workloads to meet deadlines
- IT literate across Microsoft packages
- Clear communicator with the ability to support wider project teams
- Must have a clean driving licence and access to your own car
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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