Project Coordinator / Administrator
| Dyddiad hysbysebu: | 02 Mawrth 2026 |
|---|---|
| Cyflog: | £28,000.0 i £29,000.0 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | Based on Experience |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 01 Ebrill 2026 |
| Lleoliad: | Market Harborough, Leicestershire, LE16 1ue |
| Cwmni: | Hays Specialist Recruitment |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 4774406_1772449365 |
Crynodeb
Project Coordinator / Administrator
£28,000+ per annum
Hybrid x3 days in the office, 2 working from home after probation
Start ASAP
We are looking for a proactive and organised Project Administrator to join our client's team. You will play a central role in keeping our projects moving, supporting our surveyors as they deliver a diverse portfolio of insurance-related work.
This is a varied, hands-on position where you'll manage client instructions from the outset, maintain project documentation, and help coordinate resource allocation across the team. If you thrive in a fast-paced environment and take pride in being the "engine room" of a busy office, we want to hear from you.
Your Responsibilities
- Project Lifecycle Management: Manage incoming client instructions, confirm acceptance, and maintain an accurate, up-to-date instructions log.
- Technical Support: Set up project templates for each instruction, populating key data including site plans, photos, and technical text.
- Resource Coordination: Review internal surveyor availability and suitability to allocate projects and monitor progress through to completion.
- Quality Control: Perform rigorous checks on completed reports, ensuring mathematical accuracy, correct spelling, and professional formatting.
- Reporting & Invoicing: Create final PDF reports and issue them to clients; update internal systems to review hours spent and authorise the issuance of invoices.
- Team Collaboration: Work flexibly within the wider administrative team to provide general clerical support and ensure the smooth running of the business.
The Person
We are looking for a methodical individual with a "can-do" attitude. Ideally, you will demonstrate:
- Experience: Previous project administration experience.
- Technical Skills: Highly proficient in Microsoft Office (specifically Word, Excel, and Outlook).
- Attention to Detail: Methodical with a commitment to quality and a sharp eye for spotting errors.
- Communication: Strong verbal and written communication skills for interacting with clients and colleagues.
- Organisation: Excellent time management skills with the ability to prioritise a heavy workload to meet strict deadlines.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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