Contract Support Administrator
| Posting date: | 24 February 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 26 March 2026 |
| Location: | Livingston, West Lothian |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 152480 |
Summary
Contract Support Administrator
Contract: Infrastructure
Location: Livingston, EH54 8AF
Hours of work: 40
Contract Type: Permanent
We are seeking a Contract Support Administrator to join the existing team and provide essential financial and operational administrative support.
This role is central to ensuring smooth day-to-day operations, accurate financial processing, and strong coordination across the team.
Job Description
We are looking for someone proactive, enthusiastic, and detail-driven who enjoys working with people at all levels - from engineers to managers and clients.
This position is ideal for someone early in their career who wants to develop solid administrative skills while working closely with a supportive and collaborative team.
Key Responsibilities
Collect weekly engineers’ timesheets and input data into spreadsheets
Input receipts into spreadsheets with accuracy and attention to detail
Ensure supplier invoices are approved and correctly logged
Provide general administrative and office support as required
Assist with the control of financial and commercial aspects of the contract
Support the production of financial information and reports
Maintain and update manual and computer records within ISS areas of responsibility
Liaise with the site team and head office to ensure accurate processing of quotations, purchase orders, and invoices
Professional and Personal Competencies/Qualifications
Strong attention to detail, particularly with data entry
Suitable for a recent graduate or someone early in their career
Friendly, balanced, and eager to learn
Outgoing, chatty, and confident communicator
Comfortable engaging with engineers, clients, and managers
Able to work well within a close-knit team
Willingness to complete repetitive or routine tasks with accuracy
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Contract: Infrastructure
Location: Livingston, EH54 8AF
Hours of work: 40
Contract Type: Permanent
We are seeking a Contract Support Administrator to join the existing team and provide essential financial and operational administrative support.
This role is central to ensuring smooth day-to-day operations, accurate financial processing, and strong coordination across the team.
Job Description
We are looking for someone proactive, enthusiastic, and detail-driven who enjoys working with people at all levels - from engineers to managers and clients.
This position is ideal for someone early in their career who wants to develop solid administrative skills while working closely with a supportive and collaborative team.
Key Responsibilities
Collect weekly engineers’ timesheets and input data into spreadsheets
Input receipts into spreadsheets with accuracy and attention to detail
Ensure supplier invoices are approved and correctly logged
Provide general administrative and office support as required
Assist with the control of financial and commercial aspects of the contract
Support the production of financial information and reports
Maintain and update manual and computer records within ISS areas of responsibility
Liaise with the site team and head office to ensure accurate processing of quotations, purchase orders, and invoices
Professional and Personal Competencies/Qualifications
Strong attention to detail, particularly with data entry
Suitable for a recent graduate or someone early in their career
Friendly, balanced, and eager to learn
Outgoing, chatty, and confident communicator
Comfortable engaging with engineers, clients, and managers
Able to work well within a close-knit team
Willingness to complete repetitive or routine tasks with accuracy
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.