Accounts Receivable Specialist
| Posting date: | 20 February 2026 |
|---|---|
| Salary: | £26,000.0 to £30,000.0 per year |
| Additional salary information: | Up to £30,000 |
| Hours: | Full time |
| Closing date: | 06 March 2026 |
| Location: | Sale, Greater Manchester, M33 7RR |
| Company: | Hays Specialist Recruitment |
| Job type: | Contract |
| Job reference: | 4773100_1771607138 |
Summary
Job Title: Accounts Receivable Administrator (9‑Month FTC)Location: Manchester (Hybrid Working)
Reports to: Sales Ledger Team Leader
Salary: Up to £30,000 (pro‑rata)
Job Objective:The Accounts Receivable Administrator will support the Accounts Receivable and Credit Control teams to ensure:
- Accurate and up‑to‑date maintenance of the Sales Ledger
- Timely and effective resolution of invoice queries
- Compliance with credit control processes and procedures
- Prompt escalation of issues to the Credit Controller or Sales Ledger Team Leader
Main Responsibilities:Accounts Receivable Mailboxes
- Monitor shared inboxes regularly and respond to enquiries promptly
- Redirect or escalate queries to appropriate departments or colleagues
Invoice Queries:
- Investigate and resolve invoice‑related queries in line with internal procedures
- Log queries accurately and maintain clear notes on customer accounts
- Produce and issue credit notes in a timely and accurate manner
- Maintain appropriate logs and send credit notes electronically to customers
Period End Responsibilities:
- Complete all invoice queries and credit notes by close of business on the first working day of each month (subject to available information)
- Complete banking and cash posting as early as possible on the first working day
- Issue billing block reports promptly to support accurate month‑end invoicing
Cash Receipts:
- Record daily cash receipts once bank statements are uploaded
- Post receipts accurately to the Sales Ledger
- Report underpayments or discrepancies immediately to the relevant Credit Controller
Chasing Overdue Debt:
- Make outbound calls to customers to chase overdue balances when instructed
- Maintain accurate call logs including date, contact name and your initials
- Track call‑backs and actively follow up on any not received
- Ensure all required follow‑ups and promised call‑backs are completed promptly
Credit Approval for Orders Exceeding Limits:
- Process credit‑stopped orders promptly
- Escalate to the appropriate Accounts Receivable team member when required
Pro‑forma Invoices:
- Generate pro‑forma invoices accurately and efficiently
- Follow up on payments prior to releasing goods for production or dispatch
- Keep relevant internal teams informed of progress
Filing & Administration:
- Maintain accurate and up‑to‑date electronic filing
- Provide trade references to legitimate enquirers
Preferred Systems Experience
- Experience working with SAP or similar ERP systems is preferred
What you'll get in return
Flexible working options available.
What you need to do now
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