Assistant Purchase Ledger Officer | East Sussex Healthcare NHS Trust

Posting date:	16 February 2026
Salary:	Not specified
Additional salary information:	£24,465 per annum, pro rata
Hours:	Full time
Closing date:	18 March 2026
Location:	Hastings, TN37 7RD
Company:	ESHT
Job type:	Permanent
Job reference:	7788007/374-KN284

Summary

To support the liaison between accounts payable staff, procurement staff and budget managers in resolving invoice queries, ensuring timely and expert responses to questions and queries, to enable the Trust to pay valid invoices as per creditor payment terms, thereby improving the Trust’s Better Payment Practice Code (BPPC).

Careful use of Trust systems both manual and electronic, to ensure accuracy of data. Store and share information in accordance with department protocols, Trust Information Governance Policy and Data Protection Legislation.

To support the liaison between accounts payable staff, procurement staff and budget managers in resolving invoice queries, ensuring timely and expert responses to questions and queries, to enable the Trust to pay valid invoices as per creditor payment terms, thereby improving the Trust’s Better Payment Practice Code (BPPC).



A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

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Finance Liaison:
1. Assist the Finance Liaison Officer to ensure that payment queries are dealt with promptly and effectively and in accordance with statutory requirements, Trust Standing Financial Instructions, and internal financial procedures

2. Monitor Goods Received Notes (GRN) Workflow reports and mailbox. Investigate and resolve any queries that arise appropriately.

3. Monitor Purchase Order Invoices Approved report and receipt orders when required to assist with prompt clearance of invoices.
4. Assist when required the chasing of credit notes that are still outstanding relating to queries.

5. Assist with and update the RSS System to facilitate clearance of invoice queries, outstanding orders and force completions.

6. Receipting of deliveries/services when authorised by appropriate Budget holder or appropriate delivery note is received.

7. Document effective system diary notes to maintain an appropriate and concise audit trail and follow up required actions regularly to support prompt query resolution and processing of outstanding invoices.

8. Maintain strong working relationships with the Procurement and Accounts Payable teams, service managers & end users, guiding them with correct procedures in-line with the Trust's Standing Financial Instructions.

Accounts Payable:
9. Ensure that all supplier invoices and credit notes are registered accurately and in a timely manner.

10. Contribute to the effective administration of the mailbox and investigate and resolve supplier queries promptly as required.

11. Review supplier statements and account reminders, obtaining copies of any invoices/credit notes not recorded on the finance system, and investigate any statement or account discrepancies as a priority.

12. Take responsibility for following up on unanswered queries and outstanding actions to support the function in making timely payments wherever possible.


General Duties & Responsibilities applicable to all job descriptions

13. Demonstrate a positive and enthusiastic work ethic with strong customer focused skills.

14. Develop understanding of VAT regulations.

15. Assist project and analysis work as required, to support the Finance function to operate effectively and efficiently, strengthen financial controls, and enhance reporting.

16. To undertake surveys and/or audits as and when required.

17. This job description is not exhaustive. Staff may be required to undertake any other duties at the request of the Head of Financial Services/Senior Management Team, which are commensurate with the band, including project work, internal job rotation and absence cover.




This advert closes on Monday 2 Mar 2026

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