Attendance Officer
| Dyddiad hysbysebu: | 12 Chwefror 2026 |
|---|---|
| Oriau: | Rhan Amser |
| Dyddiad cau: | 27 Chwefror 2026 |
| Lleoliad: | Kidderminster, Worcestershire, DY10 2BY |
| Cwmni: | Teaching Vacancies |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | e41c2db4-d139-4b9c-94a6-8258c6877962 |
Crynodeb
What skills and experience we're looking for
Purpose of the Role
The Attendance Officer plays a crucial role in supporting Holy Trinity School’s commitment to pupil success through accurate attendance tracking, data management, and a seamless reporting process. This position involves monitoring and analysing pupil attendance, ensuring compliance with statutory requirements, and providing data-driven insights to inform school leadership decisions. By upholding the school’s values of inclusivity and support, the officer fosters a positive first impression and strengthens engagement within the school community.
Key Responsibilities
• Maintain accurate and up-to-date pupil attendance records, ensuring compliance with statutory requirements.
• Generate daily, weekly, half-termly, and termly attendance reports for school leadership, governors, and external stakeholders as required.
• Identify patterns of absence, lateness, and persistent absenteeism, reporting concerns to the Assistant Headteacher/Deputy Headteacher, designated safeguarding lead (DSL), and relevant staff.
• Monitor and follow up on unexplained absences promptly, ensuring first-day calling procedures are followed.
• Track and record authorised and unauthorised absences, including medical and exceptional leave requests.
• Ensure the integrity, accuracy, and confidentiality of attendance data in line with GDPR and school policies.
• Utilise school management information systems (MIS) to track, analyse, and interpret attendance trends.
• Provide data insights to inform targeted interventions and support strategies.
• Prepare attendance reports for external agencies, local authorities, and safeguarding partners when necessary.
• Support audits and inspections by ensuring attendance records are well maintained and readily available.
• Liaise with parents, guardians, and external agencies (e.g., Education Welfare Officers, social services) regarding attendance concerns.
• Coordinate letters, phone calls, and home visits in collaboration with pastoral staff to address attendance concerns.
• Provide support to staff on attendance policies, procedures, and best practices.
• Assist in the development and implementation of intervention strategies for pupils with poor attendance, including action plans and home-school agreements.
• Advise families on the importance of attendance and punctuality, signposting them to support services where needed.
• Manage and monitor the school’s late arrival and early departure procedures, ensuring these are properly recorded and followed up.
• Ensure compliance with statutory attendance requirements, OFSTED expectations, and local authority regulations.
• Maintain accurate documentation and records to support legal processes, including Fixed Penalty Notices (FPNs) and referrals to the local authority.
• Contribute to the development, review, and implementation of school attendance policies and procedures.
• Stay up to date with government guidance and legislation on school attendance, advising leadership on relevant changes.
• Participate in training and professional development opportunities to stay informed of best practices in attendance management and safeguarding.
• Work collaboratively with pastoral staff, teachers, and senior leadership to promote a positive culture of attendance and punctuality.
• Engage in regular attendance meetings with key staff, including the DSL’s and SENCo, to discuss attendance trends and improvement strategies.
• Support reintegration plans for pupils returning after prolonged absences, working with the pastoral team to ensure appropriate support is in place.
• Contribute to whole-school initiatives aimed at improving attendance, such as reward schemes and awareness campaigns.
Deputy duties (in absence of school receptionist)
• Greeting all visitors to the school and maintaining the visitors register.
• Signing in and out of all staff, pupils, visitors and contractors using appropriate safeguarding processes.
• Ensuring all registers are taken and checking for anomalies using the Arbor system.
• Consolidating all school registers and being the first point of call for missing students.
• Answering all incoming telephone calls and directing appropriately.
• Supporting the Senior Management Team and other staff with administrative tasks as agreed by your Line Manager.
• General housekeeping of the reception area. Assisting with any other clerical duties as required.
This job description is an outline of the main responsibilities of the post and is not intended to be a comprehensive list of all duties. The post holder may be required to undertake other tasks appropriate to the level of the post as the Headteacher may require. It may be reviewed occasionally and subject to modification or amendment after consultation with the post holder.
What the school offers its staff
The school offers the following benefits to staff
Professional development
Non-contributory health plan
Online employee benefits platform
Commitment to safeguarding
We are fully committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Therefore the successful candidate will be required to undertake a criminal record check via the Disclosure and Barring Service (DBS) as well as reference checks. Applications must be on the appropriate form which is attached to this advert. CVs will not be accepted.
Purpose of the Role
The Attendance Officer plays a crucial role in supporting Holy Trinity School’s commitment to pupil success through accurate attendance tracking, data management, and a seamless reporting process. This position involves monitoring and analysing pupil attendance, ensuring compliance with statutory requirements, and providing data-driven insights to inform school leadership decisions. By upholding the school’s values of inclusivity and support, the officer fosters a positive first impression and strengthens engagement within the school community.
Key Responsibilities
• Maintain accurate and up-to-date pupil attendance records, ensuring compliance with statutory requirements.
• Generate daily, weekly, half-termly, and termly attendance reports for school leadership, governors, and external stakeholders as required.
• Identify patterns of absence, lateness, and persistent absenteeism, reporting concerns to the Assistant Headteacher/Deputy Headteacher, designated safeguarding lead (DSL), and relevant staff.
• Monitor and follow up on unexplained absences promptly, ensuring first-day calling procedures are followed.
• Track and record authorised and unauthorised absences, including medical and exceptional leave requests.
• Ensure the integrity, accuracy, and confidentiality of attendance data in line with GDPR and school policies.
• Utilise school management information systems (MIS) to track, analyse, and interpret attendance trends.
• Provide data insights to inform targeted interventions and support strategies.
• Prepare attendance reports for external agencies, local authorities, and safeguarding partners when necessary.
• Support audits and inspections by ensuring attendance records are well maintained and readily available.
• Liaise with parents, guardians, and external agencies (e.g., Education Welfare Officers, social services) regarding attendance concerns.
• Coordinate letters, phone calls, and home visits in collaboration with pastoral staff to address attendance concerns.
• Provide support to staff on attendance policies, procedures, and best practices.
• Assist in the development and implementation of intervention strategies for pupils with poor attendance, including action plans and home-school agreements.
• Advise families on the importance of attendance and punctuality, signposting them to support services where needed.
• Manage and monitor the school’s late arrival and early departure procedures, ensuring these are properly recorded and followed up.
• Ensure compliance with statutory attendance requirements, OFSTED expectations, and local authority regulations.
• Maintain accurate documentation and records to support legal processes, including Fixed Penalty Notices (FPNs) and referrals to the local authority.
• Contribute to the development, review, and implementation of school attendance policies and procedures.
• Stay up to date with government guidance and legislation on school attendance, advising leadership on relevant changes.
• Participate in training and professional development opportunities to stay informed of best practices in attendance management and safeguarding.
• Work collaboratively with pastoral staff, teachers, and senior leadership to promote a positive culture of attendance and punctuality.
• Engage in regular attendance meetings with key staff, including the DSL’s and SENCo, to discuss attendance trends and improvement strategies.
• Support reintegration plans for pupils returning after prolonged absences, working with the pastoral team to ensure appropriate support is in place.
• Contribute to whole-school initiatives aimed at improving attendance, such as reward schemes and awareness campaigns.
Deputy duties (in absence of school receptionist)
• Greeting all visitors to the school and maintaining the visitors register.
• Signing in and out of all staff, pupils, visitors and contractors using appropriate safeguarding processes.
• Ensuring all registers are taken and checking for anomalies using the Arbor system.
• Consolidating all school registers and being the first point of call for missing students.
• Answering all incoming telephone calls and directing appropriately.
• Supporting the Senior Management Team and other staff with administrative tasks as agreed by your Line Manager.
• General housekeeping of the reception area. Assisting with any other clerical duties as required.
This job description is an outline of the main responsibilities of the post and is not intended to be a comprehensive list of all duties. The post holder may be required to undertake other tasks appropriate to the level of the post as the Headteacher may require. It may be reviewed occasionally and subject to modification or amendment after consultation with the post holder.
What the school offers its staff
The school offers the following benefits to staff
Professional development
Non-contributory health plan
Online employee benefits platform
Commitment to safeguarding
We are fully committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Therefore the successful candidate will be required to undertake a criminal record check via the Disclosure and Barring Service (DBS) as well as reference checks. Applications must be on the appropriate form which is attached to this advert. CVs will not be accepted.