Administration Assistant (Pupil Premium & Looked After Children)
| Dyddiad hysbysebu: | 04 Chwefror 2026 |
|---|---|
| Cyflog: | £25,185 i £25,583 bob blwyddyn, pro rata |
| Gwybodaeth ychwanegol am y cyflog: | Actual salary: £1,793 (3 hours per week) |
| Oriau: | Rhan Amser |
| Dyddiad cau: | 13 Chwefror 2026 |
| Lleoliad: | Wadhurst, East Sussex |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | MARK Education Trust |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Main Duties & Responsibilities:
Admissions & Free School Meals (FSM) Administration
Ensure all new starters are correctly set up for FSM during the pre-admissions process.
Request and process Movers Forms for students transferring from other schools outside of East Sussex.
Maintain the AnyComms list, including:
- Cross-checking with internal reporting to identify any students not yet captured.
- Preparing Movers Forms for unidentified students and notifying the local authority of leavers.
HUGGG Voucher & Financial Support Administration
Work collaboratively with the Finance Officer to manage HUGGG voucher distribution.
Update AnyComms lists with new starters, leavers, dual-registered students, and legal name discrepancies.
Issue communication to parents via Edulink regarding voucher distribution dates.
Uniform & Resource Support
Process uniform support requests received from Heads of Year, tutors, or via the Pastoral team.
Prepare and send confirmation letters to parents and Monkhouse (uniform supplier).
Provide administrative oversight to ensure the process runs effectively and consistently.
Purchase Orders & Financial Tracking
Raise purchase requisitions for approval from the appropriate manager.
Source required items (e.g., revision guides), ensuring accuracy and value for money.
Collate receipts and create POs for interim support such as temporary bus fare, uniform purchases, lockers, or other individual student needs.
Maintain spreadsheets tracking expenditure across uniform, resources, tutoring, and LAC-related costs.
Looked After Children (LAC) Administration
Provide comprehensive administrative support for all LAC students, ensuring compliance with statutory requirements across East Sussex, West Sussex and Kent, each with their own PEP formats and portals.
PEP Meeting Preparation (3 per year per student)
Send out teacher feedback forms two weeks before meetings; collate responses
and transfer into the required Word/PEP documents, adapting formats as needed for each local authority.
Gather Student Voice paperwork and SDQ questionnaires when required from key workers and input these into the relevant portals.
Compile student data including achievement points, behaviour records, detentions, academic reports, SEN reports, tutor and HOY reports.
Meeting Participation
Attend PEP meetings, record detailed notes, and upload them to the relevant portals.
Update PEP sections relating to progress, targets, and outcomes as directed by the Designated Teacher.
Support Requests for tutoring and resource funding.
Coordinate with Finance to raise invoices for tutoring or support packages, ensuring all sessions are tracked and logged.
Maintain tutoring spreadsheets using information from teacher overtime sheets.
Track all LAC-related expenditure to ensure transparency and accountability.
Provide additional data or reports as required for other LAC meetings throughout the year.
General Duties
Maintain accurate digital records and ensure documents are stored correctly.
Work closely with the Designated Teacher, Finance Office, and external agencies.
Handle sensitive information with high levels of confidentiality and professionalism.
Performance Management
Participating in the Academy’s arrangements for performance management, professional development and the Academy’s arrangements for quality assurance and internal verification
Attend relevant CPD opportunities
Safeguarding
Uplands Academy is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks
Admissions & Free School Meals (FSM) Administration
Ensure all new starters are correctly set up for FSM during the pre-admissions process.
Request and process Movers Forms for students transferring from other schools outside of East Sussex.
Maintain the AnyComms list, including:
- Cross-checking with internal reporting to identify any students not yet captured.
- Preparing Movers Forms for unidentified students and notifying the local authority of leavers.
HUGGG Voucher & Financial Support Administration
Work collaboratively with the Finance Officer to manage HUGGG voucher distribution.
Update AnyComms lists with new starters, leavers, dual-registered students, and legal name discrepancies.
Issue communication to parents via Edulink regarding voucher distribution dates.
Uniform & Resource Support
Process uniform support requests received from Heads of Year, tutors, or via the Pastoral team.
Prepare and send confirmation letters to parents and Monkhouse (uniform supplier).
Provide administrative oversight to ensure the process runs effectively and consistently.
Purchase Orders & Financial Tracking
Raise purchase requisitions for approval from the appropriate manager.
Source required items (e.g., revision guides), ensuring accuracy and value for money.
Collate receipts and create POs for interim support such as temporary bus fare, uniform purchases, lockers, or other individual student needs.
Maintain spreadsheets tracking expenditure across uniform, resources, tutoring, and LAC-related costs.
Looked After Children (LAC) Administration
Provide comprehensive administrative support for all LAC students, ensuring compliance with statutory requirements across East Sussex, West Sussex and Kent, each with their own PEP formats and portals.
PEP Meeting Preparation (3 per year per student)
Send out teacher feedback forms two weeks before meetings; collate responses
and transfer into the required Word/PEP documents, adapting formats as needed for each local authority.
Gather Student Voice paperwork and SDQ questionnaires when required from key workers and input these into the relevant portals.
Compile student data including achievement points, behaviour records, detentions, academic reports, SEN reports, tutor and HOY reports.
Meeting Participation
Attend PEP meetings, record detailed notes, and upload them to the relevant portals.
Update PEP sections relating to progress, targets, and outcomes as directed by the Designated Teacher.
Support Requests for tutoring and resource funding.
Coordinate with Finance to raise invoices for tutoring or support packages, ensuring all sessions are tracked and logged.
Maintain tutoring spreadsheets using information from teacher overtime sheets.
Track all LAC-related expenditure to ensure transparency and accountability.
Provide additional data or reports as required for other LAC meetings throughout the year.
General Duties
Maintain accurate digital records and ensure documents are stored correctly.
Work closely with the Designated Teacher, Finance Office, and external agencies.
Handle sensitive information with high levels of confidentiality and professionalism.
Performance Management
Participating in the Academy’s arrangements for performance management, professional development and the Academy’s arrangements for quality assurance and internal verification
Attend relevant CPD opportunities
Safeguarding
Uplands Academy is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks