Scheduling Coordinator
| Posting date: | 03 February 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 28 February 2026 |
| Location: | RM4 1RP |
| Company: | Mitie |
| Job type: | Permanent |
| Job reference: | 89972 |
Summary
Established for over 20 years, Marlowe Smoke Control are specialists in the supply, installation and maintenance of Smoke Ventilation Systems UK Wide. We are looking for a Scheduling Coordinator to work as part of our core team.
You will be responsible for planning, scheduling, and coordinating maintenance activities.
The role ensures all preventive and corrective maintenance tasks are completed on time, in compliance with statutory regulations and company standards, while minimising system downtime and service disruptions.
What are we looking for?
We need a motivated and detail-oriented individual to join our team. The ideal candidate will have experience in a scheduling role before but we are open to looking at your admin experience to see if you are a good team fit for us!
Key Responsibilities
-Plan and schedule preventive and corrective maintenance for fire and security systems.
-Coordinate with maintenance engineers, technicians, and subcontractors to allocate resources effectively.
-Ensure compliance with fire safety regulations, standards, and statutory inspection requirements.
-Prioritise work orders based on safety risk, system criticality, and regulatory deadlines.
-Maintain accurate maintenance schedules and records using CMMS or scheduling systems.
-Track service completion, system faults, and outstanding corrective actions.
-Coordinate with clients, facility managers, and operations teams to arrange access and permits.
-Support planning for annual inspections, audits, shutdowns, and emergency repairs.
-Prepare weekly/monthly maintenance plans and performance reports.
-Ensure availability of tools, test equipment, and spare parts before scheduled work.
What qualities you'll have
-Strong planning and coordination skills
-High attention to detail and safety awareness
-Good communication skills with stakeholder management, property and House Managers
-Ability to handle emergency and reactive work scheduling
-Strong reporting and documentation skills
You will be responsible for planning, scheduling, and coordinating maintenance activities.
The role ensures all preventive and corrective maintenance tasks are completed on time, in compliance with statutory regulations and company standards, while minimising system downtime and service disruptions.
What are we looking for?
We need a motivated and detail-oriented individual to join our team. The ideal candidate will have experience in a scheduling role before but we are open to looking at your admin experience to see if you are a good team fit for us!
Key Responsibilities
-Plan and schedule preventive and corrective maintenance for fire and security systems.
-Coordinate with maintenance engineers, technicians, and subcontractors to allocate resources effectively.
-Ensure compliance with fire safety regulations, standards, and statutory inspection requirements.
-Prioritise work orders based on safety risk, system criticality, and regulatory deadlines.
-Maintain accurate maintenance schedules and records using CMMS or scheduling systems.
-Track service completion, system faults, and outstanding corrective actions.
-Coordinate with clients, facility managers, and operations teams to arrange access and permits.
-Support planning for annual inspections, audits, shutdowns, and emergency repairs.
-Prepare weekly/monthly maintenance plans and performance reports.
-Ensure availability of tools, test equipment, and spare parts before scheduled work.
What qualities you'll have
-Strong planning and coordination skills
-High attention to detail and safety awareness
-Good communication skills with stakeholder management, property and House Managers
-Ability to handle emergency and reactive work scheduling
-Strong reporting and documentation skills