Departmental Secretary (XN03)

Dyddiad hysbysebu:	30 Ionawr 2026
Cyflog:	£24,937.00 i £26,598.00 bob blwyddyn
Gwybodaeth ychwanegol am y cyflog:	£24937.00 - £26598.00 a year
Oriau:	Llawn Amser
Dyddiad cau:	20 Chwefror 2026
Lleoliad:	Leeds, LS9 7TF
Cwmni:	NHS Jobs
Math o swydd:	Parhaol
Cyfeirnod swydd:	C9298-ATH-473

Crynodeb

JOB PURPOSE/SUMMARY To provide secretarial and administrative support to the Adult Therapies CSU. The post holder will be part of a team of secretaries providing administrative and secretarial support to the Adult Therapies CSU. Any member of the Department may ask for help with administrative tasks and the secretaries help out where possible PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY The post holder will provide a high quality secretarial/clerical service including specialist word processing/audio skills. The post holder will organise their dedicated managers workload schedules by collating notes relevant to meetings and ensuring supporting papers are ready and available as appropriate Mail will be collected, distributed, opened and dealt with appropriately Taking minutes at meetings may be required The post holder will maintain electronic diaries The post holder will help with the ordering of office supplies The post holder will undertake administrative work for their dedicated manager including travel arrangements The post holder will undertake other ad hoc clerical or administrative duties as required The post holder will be expected to attend any statutory courses as required for the post The post holder shall undertake to keep up to date with skills and personal development. This list of duties/responsibilities is not exhaustive and may be amended following discussion with the post holder. 5. THE LEEDS WAY VALUES Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are: Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values Additionally, the following are core values which relate specifically to this post: Commitment to delivering a high quality secretarial and administrative service Commitment to flexible working in a team situation Commitment to encouraging a positive working environment Commitment to own development 6. WEST YORKSHIRE ASSOCIATION OF ACUTE TRUSTS (WYAAT) Leeds Teaching Hospitals NHS Trust is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients. By bringing together the wide range of skills and expertise across West Yorkshire and Harrogate we are working differently, innovating and driving forward change to deliver the highest quality care. By working for Leeds Teaching Hospitals NHS Trust this is your opportunity to be a part of that change. WYAAT is the acute sector arm of the West Yorkshire and Harrogate Health and Care Partnership, one of the largest integrated care systems in the country. The Partnerships ambition is for everyone to have the best possible health and wellbeing, and the work of WYAAT, and each individual trust, supports that ambition. 7. INFECTION CONTROL The jobholder must comply at all times with the Leeds Teaching Hospitals NHS Trust Infection Control policies, in particular by practising Universal Infection Control Precautions. Hand hygiene must be performed before and after contact with patients and their environment. 8. HEALTH AND SAFETY / RISK MANAGEMENT All staff are responsible for working with their colleagues to maintain and improve the quality of services provided to our patients and other service users. This includes complying at all times with the Leeds Teaching Hospitals NHS Trust Policies, including Health and Safety policies, in particular by following agreed security and safer working procedures, and reporting incidents using the Trust Incident Reporting system 9. EQUALITY AND DIVERSITY The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of patients and their families. No person whether they are staff, patient or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc. 10. TRAINING AND PERSONAL DEVELOPMENT CONTINUOUS PROFESSIONAL DEVELOPMENT The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority. The jobholder will undertake all mandatory training required for the role. 11. COMMUNICATION & WORKING RELATIONSHIPS The post holder will be expected to establish, maintain and respect good working relationships and communication with both internal and external organisations, institutions and individuals with whom they come into contact, including those associated with the specialty area and as appropriate within the role. The post holder will be expected to represent themselves and the service in a professional, courteous and respectful manner at all times. 12. SPECIAL WORKING CONDITIONS i) PHYSICAL EFFORT: The role requires a person able to work under pressure to meet deadlines and work quickly and accurately. High level of manual dexterity is required in order to use keyboard skills at the required speed. The post holder would be required to lift and move stationery items. Boxes of reams of printer paper approx 12 kilos each require may requiring moving on a weekly basis. Prescription pads are delivered in boxes approximately 8 kilos on a monthly basis. ii) MENTAL EFFORT: Various degrees of concentration are required on a daily basis. Preparation of papers for meetings (prolonged). Minute taking (prolonged). Typing from a dictating machine (frequent). Taking instruction on specific matters (frequent). General secretarial duties (frequent and prolonged). Dealing with phone enquiries from staff and the general public (frequent). Mental effort is specifically important for arranging meetings. iii) EMOTIONAL EFFORT: The pressure of meeting deadlines and not being able to schedule meetings because of diary commitments is stressful. (Frequently). iv) WORKING CONDITIONS: Due to limited space within the department, all admin staff have to share offices with their colleagues. The temperature in offices can vary on a daily The post holder has to deal with a variety of personnel and visitors through the department which can be distracting. The admin office can receive direct enquiries for the department and the post holder does occasionally have to deal with patients frustration