Procurement Administrator
| Dyddiad hysbysebu: | 28 Ionawr 2026 |
|---|---|
| Cyflog: | £32,000.0 i £35,000.0 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £32,000/annum |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 18 Chwefror 2026 |
| Lleoliad: | Portsmouth, Hampshire, PO6 2AE |
| Cwmni: | Hays Specialist Recruitment |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 4765666_1769598286 |
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Your new company
An established and growing mechanical services business is seeking a proactive and detail‑driven Procurement Administrator to support its busy operations team. Working in a fast‑paced environment, you will play a key role in ensuring materials, equipment, and supplier processes run smoothly and efficiently. This is an excellent opportunity to join a supportive team where accuracy, organisation, and outstanding communication make a real impact.
Your new role
As the Procurement Administrator, you will be responsible for coordinating supplier quotations, raising purchase orders, and maintaining accurate procurement records. Your day‑to‑day responsibilities will include:
- Obtaining supplier quotations for material requests
- Raising purchase orders and issuing order numbers for reactive works
- Sending completed orders to suppliers and contract managers
- Arranging equipment hire with approved companies and issuing weekly hire reports
- Booking in Goods Received Notes (GRNs)
- Handling telephone enquiries when calls are diverted
- Highlighting disputed invoices to the accounts team and assisting with queries
- Monitoring supplier price increases and maintaining the supplier rebate spreadsheet
- Setting up new suppliers within SAGE
- Supporting the wider administrative and operational functions where required
- This role is perfect for someone who enjoys structure, takes pride in accuracy, and works confidently under pressure.
What you'll need to succeed
To thrive in this role, you will bring:
Essential Skills
- Strong working knowledge of Microsoft Word and Excel
- Excellent verbal and written communication skills
- The ability to work effectively in a fast‑paced environment
- A flexible, adaptable approach to supporting the wider team
Desirable Skills & Experience
- Experience in a purchasing, procurement, or administrative support role
- A methodical, organised approach with excellent attention to detail
- Knowledge of plumbing or mechanical materials
- Familiarity with SAGE Accounts or similar accounting software
- Candidates with experience in construction, M&E, trade merchants, or equipment hire environments are particularly well suited.
What you'll get in return
- Competitive salary (dependent on experience)
- Company pension
- Free onsite parking
- Health & wellbeing programme
- Convenient transport links
- The opportunity to develop your procurement skills within a growing and supportive team
What you need to do now
If you're an organised, reliable, and proactive administrator with a passion for procurement and a desire to grow within a fast‑moving environment, I'd love to hear from you - click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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