Payroll Administrator

Dyddiad hysbysebu:	22 Ionawr 2026
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	Negotiable
Oriau:	Llawn Amser
Dyddiad cau:	05 Chwefror 2026
Lleoliad:	Stourbridge, DY8 4JB
Cwmni:	NHS Jobs
Math o swydd:	Parhaol
Cyfeirnod swydd:	C9253-26-0024

Crynodeb

Principal Duties & Responsibilities Responsible for the management of an allocation of work that includes both weekly and monthly changes as directed by Group Deputy Head of Payroll Services Pay Lead, to include basic changes to pay, bank starters, bank leavers, payments and deductions to pay. Ensure all changes are authorised and documented in line with Trust policies and audit requirements. Supports the processing of starters, leavers, and routine changes following standard operating procedures in line with an allocation of payroll work. Assists in checking payroll output and reporting for accuracy in line with audit and departmental requirements under the direction of senior staff. Manages an allocation of checking as directed by the Senior Pay Lead related to own work such as basic changes, pay progression, bank starters, bank leavers and Resident Medics leaver forms. Responsible for the issuing of employee notification letters and documents related to absence such as half pay/No pay letters, SSP end letters, SMP1 forms and SSP1 forms Respond to routine payroll queries from staff and managers via phone, email, or in person. Ability to communicate information to employees, who may not have knowledge of payroll policy or procedure Provide initial responses to staff on sensitive or contentious matters such as non payment of salary or overpayments. Ability to analyse payslips and databases following payroll queries to establish errors or discrepancies and explain these to the relevant parties and/or employee and manager. Supports data accuracy, in particular responsible for the checking and submission of the unique ID report. Uploads ad hoc payments into ESR both manually and using Web ADI to ensure the timely and accurate payment of agreed pay such as enhancements, fees, bank payments. Maintain accurate payroll records and ensure data is stored securely and in line with GDPR. Leads on the input required to the weekly payroll in regards to setting up of assignments, making manual adjustments to pay and filing. Request previous service and absence data using the Inter Authority Transfer (IAT) process. Apply basic understanding of payroll deductions (e.g. tax, NI, pension) when reviewing pay data and making changes to records. Uploads all HMRC EDI files and reviews daily, investigating and manually adding as required any failed records. Responsible for raising payments related to cheque reports through the payment outside of payroll process. Respond to all written requests for employee information in line with GDPR such as statements of earnings, RTC and PIEL claimants, tenancy, mortgage and visa references. Ensure pension enrolment details are correctly recorded for new starters and changes. Applying the correct pension pay tier and capacity code to pay changes. Participate in team meetings and contribute to departmental communications. Escalate complex non-routine queries or discrepancies to the Senior Pay Lead or Payroll Officer. Maintain confidentiality and always adhere to Trust Information Governance standards. To support the department and organisation by carrying out any other duties that reasonably fit within the broad scope of a job of this grade and type of work, which are not necessarily specified on the job description Contribute to proposing changes related to role to improve working practices within the department. Ability to coach and train new employees of the equivalent or lower band as required. Working Conditions Intense concentration with the need to be accurate and efficient for long periods at a time in a restricted position Able to multitask and move to other areas of work as required with frequent switching of tasks. Continuous computer work for a significant part of the working day