Administrator (Care Home)
| Posting date: | 19 January 2026 |
|---|---|
| Salary: | £13.50 per hour |
| Hours: | Full time |
| Closing date: | 18 February 2026 |
| Location: | CV32 5QA (Leamington Spa) |
| Remote working: | On-site only |
| Company: | Restful Homes |
| Job type: | Permanent |
| Job reference: | Admin |
Summary
*** We do not offer sponsorships at the moment and you must also be residing within the UK to be considered for this role **
JOB SUMMARY
Gainsborough Hall Care Home is seeking an experienced administrator to support the Manager, staff and residents in administrative tasks to ensure the smooth and efficient management of the Home and meet Head Office deadlines on financial procedures and all information returns.
SPECIFIC DUTIES
1. Oversee and maintain the administrative systems within the Care Home.
2. Maintain and oversee administration systems that support the Care Home
SUPPORT BUSINESS DEVELOPMENT
Administration Financial Assistance Monitoring and Quality Training & Development Health & Safety Adherence
SERVICE PROVISION
1. Support the provision of advice and guidance to clients and staff to ensure that the service is delivered to a high standard.
2. Deal with inquiries from new and existing customers and signpost or provide information about Restful Homes Group.
ADMINISTRATION
1. Manage the day-to-day administration of the Care Home.
2. Liaise with key staff in other departments to ensure procedures operate effectively and in a timely manner.
3. Process Payroll hours on a weekly basis, ensuring to meet deadlines for monthly payroll run this will include the monitoring of staff sickness, absences and holidays.
4. Responsible for Petty Cash and to maintain monthly reconciliations to RHG head office.
5. To maintain Purchase Ledger by ensuring that all invoices are sent to RHG head office in a timely manner.
6. Responsible for stock of stationery.
7. To ensure that invoicing is completed within the deadlines on a monthly basis.
8. To chase relevant LA, CCG and individuals on any outstanding fees.
9. Responsible for the distribution of Resident’s Personal Allowance with accurate records and receipts being kept.
10. All admissions and discharges are reported to RHG Head Officer
TRAINING & DEVELOPMENT
Undergo appropriate training, development and system evaluation as required by the Department manager.
HEALTH & SAFETY
1. To become familiar with all policies and their practical implementation with regard to Health and Safety, including accident reporting and fire procedures.
2. To undertake essential training as required.
KNOWLEDGE, SKILLS AND ESSENTIAL EXPERIENCE
· Hold or work towards NVQ in Computer Studies or Administration or equivalent qualifications.
· Basic book keeping and cash handling
· 3 years clerical experience
· Care Home experience
WORKING PRACTICES/GENERAL
These duties are not exhaustive. Job holders may be asked to undertake other responsibilities within their spheres of responsibility and competence.
This position requires a dedicated individual who is passionate about providing quality care in a supportive environment. If you are committed to making a difference in the lives of others while managing a dynamic team, we encourage you to apply.
JOB SUMMARY
Gainsborough Hall Care Home is seeking an experienced administrator to support the Manager, staff and residents in administrative tasks to ensure the smooth and efficient management of the Home and meet Head Office deadlines on financial procedures and all information returns.
SPECIFIC DUTIES
1. Oversee and maintain the administrative systems within the Care Home.
2. Maintain and oversee administration systems that support the Care Home
SUPPORT BUSINESS DEVELOPMENT
Administration Financial Assistance Monitoring and Quality Training & Development Health & Safety Adherence
SERVICE PROVISION
1. Support the provision of advice and guidance to clients and staff to ensure that the service is delivered to a high standard.
2. Deal with inquiries from new and existing customers and signpost or provide information about Restful Homes Group.
ADMINISTRATION
1. Manage the day-to-day administration of the Care Home.
2. Liaise with key staff in other departments to ensure procedures operate effectively and in a timely manner.
3. Process Payroll hours on a weekly basis, ensuring to meet deadlines for monthly payroll run this will include the monitoring of staff sickness, absences and holidays.
4. Responsible for Petty Cash and to maintain monthly reconciliations to RHG head office.
5. To maintain Purchase Ledger by ensuring that all invoices are sent to RHG head office in a timely manner.
6. Responsible for stock of stationery.
7. To ensure that invoicing is completed within the deadlines on a monthly basis.
8. To chase relevant LA, CCG and individuals on any outstanding fees.
9. Responsible for the distribution of Resident’s Personal Allowance with accurate records and receipts being kept.
10. All admissions and discharges are reported to RHG Head Officer
TRAINING & DEVELOPMENT
Undergo appropriate training, development and system evaluation as required by the Department manager.
HEALTH & SAFETY
1. To become familiar with all policies and their practical implementation with regard to Health and Safety, including accident reporting and fire procedures.
2. To undertake essential training as required.
KNOWLEDGE, SKILLS AND ESSENTIAL EXPERIENCE
· Hold or work towards NVQ in Computer Studies or Administration or equivalent qualifications.
· Basic book keeping and cash handling
· 3 years clerical experience
· Care Home experience
WORKING PRACTICES/GENERAL
These duties are not exhaustive. Job holders may be asked to undertake other responsibilities within their spheres of responsibility and competence.
This position requires a dedicated individual who is passionate about providing quality care in a supportive environment. If you are committed to making a difference in the lives of others while managing a dynamic team, we encourage you to apply.