P.A to Headteacher
| Dyddiad hysbysebu: | 19 Ionawr 2026 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 01 Chwefror 2026 |
| Lleoliad: | DE24 3AR |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | QEGSMAT |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Key Duties and Responsibilities
Administrative Support
• Manage correspondence and administrative matters, responding independently to routine issues and escalating complex matters as directed by the Headteacher.
• Organise and coordinate meetings on behalf of the Headteacher, including preparing agendas, distributing papers, and ensuring all arrangements are in place.
• Arrange travel and accommodation for the Headteacher as required.
• Attend meetings as requested, accurately record minutes, and distribute them promptly.
• Undertake specific projects and research as directed by the Headteacher.
• Maintain the Headteacher’s diary, ensuring effective scheduling and prioritisation of commitments.
• Manage the Headteacher’s emails and communications professionally and efficiently.
• Maintain filing systems to ensure documents are organised and accessible.
Communication and Liaison
• Act as a key point of contact between the Headteacher, staff, students, parents, carers, visitors, and the Trust, always ensuring clear and professional communication.
• Receive and make telephone calls on behalf of the Headteacher, handling enquiries and redirecting calls where appropriate.
• Welcome visitors to the school and provide hospitality as required.
Operational Responsibilities
• Coordinate recruitment processes in consultation with the Headteacher and the Trust.
• Maintain the academy’s calendar of events and activities.
• Keep the academy website up to date in line with legislative requirements and Trust guidance.
• Support the organisation of significant school events as directed by the Headteacher.
• Assist with admissions, suspensions, and permanent exclusion processes.
• Maintain key documents such as the School Evaluation Form (SEF), Improvement Plan, and Pupil Premium Strategy as directed.
• Gather and present information for the Headteacher, including management and financial data.
Leadership and Management
• Line manage the administration and reprographics teams, ensuring efficient and effective service delivery.
Safeguarding Responsibilities
• Understand and implement all required checks for staff, visitors, volunteers, and contractors.
• Ensure the Single Central Record is accurate and up to date, confirming all pre-appointment and vetting checks have been completed.
The post holder is expected to:
• Maintain strict confidentiality and adhere to data protection legislation and associated Trust policies at all times.
• Demonstrate a clear understanding of, and commitment to, safeguarding and child protection, maintaining an awareness of relevant procedures and responsibilities.
• Comply with the Trust’s Health and Safety Policy and ensure safe working practices in the performance of all duties.
• Uphold and promote the principles of the Trust’s Equal Opportunities Policy in all aspects of the role.
• Adhere to all other relevant Trust and school policies and procedures.
• Undertake any training and professional development necessary to effectively carry out the duties of the post.
• Perform any other reasonable duties commensurate with the level and responsibilities of the role, as required by the Trust.
Administrative Support
• Manage correspondence and administrative matters, responding independently to routine issues and escalating complex matters as directed by the Headteacher.
• Organise and coordinate meetings on behalf of the Headteacher, including preparing agendas, distributing papers, and ensuring all arrangements are in place.
• Arrange travel and accommodation for the Headteacher as required.
• Attend meetings as requested, accurately record minutes, and distribute them promptly.
• Undertake specific projects and research as directed by the Headteacher.
• Maintain the Headteacher’s diary, ensuring effective scheduling and prioritisation of commitments.
• Manage the Headteacher’s emails and communications professionally and efficiently.
• Maintain filing systems to ensure documents are organised and accessible.
Communication and Liaison
• Act as a key point of contact between the Headteacher, staff, students, parents, carers, visitors, and the Trust, always ensuring clear and professional communication.
• Receive and make telephone calls on behalf of the Headteacher, handling enquiries and redirecting calls where appropriate.
• Welcome visitors to the school and provide hospitality as required.
Operational Responsibilities
• Coordinate recruitment processes in consultation with the Headteacher and the Trust.
• Maintain the academy’s calendar of events and activities.
• Keep the academy website up to date in line with legislative requirements and Trust guidance.
• Support the organisation of significant school events as directed by the Headteacher.
• Assist with admissions, suspensions, and permanent exclusion processes.
• Maintain key documents such as the School Evaluation Form (SEF), Improvement Plan, and Pupil Premium Strategy as directed.
• Gather and present information for the Headteacher, including management and financial data.
Leadership and Management
• Line manage the administration and reprographics teams, ensuring efficient and effective service delivery.
Safeguarding Responsibilities
• Understand and implement all required checks for staff, visitors, volunteers, and contractors.
• Ensure the Single Central Record is accurate and up to date, confirming all pre-appointment and vetting checks have been completed.
The post holder is expected to:
• Maintain strict confidentiality and adhere to data protection legislation and associated Trust policies at all times.
• Demonstrate a clear understanding of, and commitment to, safeguarding and child protection, maintaining an awareness of relevant procedures and responsibilities.
• Comply with the Trust’s Health and Safety Policy and ensure safe working practices in the performance of all duties.
• Uphold and promote the principles of the Trust’s Equal Opportunities Policy in all aspects of the role.
• Adhere to all other relevant Trust and school policies and procedures.
• Undertake any training and professional development necessary to effectively carry out the duties of the post.
• Perform any other reasonable duties commensurate with the level and responsibilities of the role, as required by the Trust.