Sixth Form Administrator
| Dyddiad hysbysebu: | 16 Ionawr 2026 |
|---|---|
| Oriau: | Rhan Amser |
| Dyddiad cau: | 01 Chwefror 2026 |
| Lleoliad: | Ashbourne, Derbyshire DE61EP |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | QEGSMAT |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Purpose of the Role:
• You will act as the first point of contact for all students, parents and visitors to the Boothby Campus, assisting with queries, providing information, and offering general advice and guidance in a timely and effective manner.
Main Duties:
• Undertake reception duties, welcoming visitors, maintaining a professional, safe and tidy reception area, dealing with general enquiries and being a first point of contact for all day-to-day matters.
• Ensure the school’s signing in and out procedures are adhered to in respect of students and visitors, and that visitors are made aware of all relevant health and safety information.
• Provide administrative and clerical support as required, including to the Head and Deputy Head of 6th form.
• Ensure all printing/copying devices are in working order and always stocked with paper, reporting faults as necessary.
• Attend meetings and take minutes as required and maintain files of meeting minutes.
• Process incoming and outgoing mail, including internal mail.
• In consultation with the Head of 6th Form, co-ordinate the sixth form admissions process, administering both internal and external applications, requesting references for external applicants and arranging interviews between staff and external applicants.
• Co-ordinate 6th form events and activities, including parent consultations, open evenings, induction days, Higher Education evenings, visiting speakers and school photographs, overseeing all practical arrangements including accessibility and hospitality.
• Maintain accurate and up-to-date student records and files, including archived files, storing these securely and in accordance with the Data Protection Act and other relevant legislation.
• Provide information to staff for references for students as required.
• Help market and publicise the school’s Bursary Fund.
• Process Bursary Fund applications in accordance with the Bursary Fund Policy.
• Receive telephone calls and messages from parents/carers reporting student absence, updating the school’s management information system (MIS) accordingly.
• Register post 16 students arriving late.
• Ensure registers are completed accurately and on time, liaising with staff as necessary.
• Register students whose teacher is absent.
• Follow-up unexplained student absence with parents/carers in sensitive and timely manner.
• Process all student leave of absence applications in line with the Attendance Policy.
• Communicate effectively with staff, students, parent/carers and outside organisations as required.
• Develop and maintain positive relations between the school, students, parents/carers and other stakeholders.
• Any other reasonable duties and responsibilities within the overall function, commensurate with the grading and level of responsibility of the post.
• You will act as the first point of contact for all students, parents and visitors to the Boothby Campus, assisting with queries, providing information, and offering general advice and guidance in a timely and effective manner.
Main Duties:
• Undertake reception duties, welcoming visitors, maintaining a professional, safe and tidy reception area, dealing with general enquiries and being a first point of contact for all day-to-day matters.
• Ensure the school’s signing in and out procedures are adhered to in respect of students and visitors, and that visitors are made aware of all relevant health and safety information.
• Provide administrative and clerical support as required, including to the Head and Deputy Head of 6th form.
• Ensure all printing/copying devices are in working order and always stocked with paper, reporting faults as necessary.
• Attend meetings and take minutes as required and maintain files of meeting minutes.
• Process incoming and outgoing mail, including internal mail.
• In consultation with the Head of 6th Form, co-ordinate the sixth form admissions process, administering both internal and external applications, requesting references for external applicants and arranging interviews between staff and external applicants.
• Co-ordinate 6th form events and activities, including parent consultations, open evenings, induction days, Higher Education evenings, visiting speakers and school photographs, overseeing all practical arrangements including accessibility and hospitality.
• Maintain accurate and up-to-date student records and files, including archived files, storing these securely and in accordance with the Data Protection Act and other relevant legislation.
• Provide information to staff for references for students as required.
• Help market and publicise the school’s Bursary Fund.
• Process Bursary Fund applications in accordance with the Bursary Fund Policy.
• Receive telephone calls and messages from parents/carers reporting student absence, updating the school’s management information system (MIS) accordingly.
• Register post 16 students arriving late.
• Ensure registers are completed accurately and on time, liaising with staff as necessary.
• Register students whose teacher is absent.
• Follow-up unexplained student absence with parents/carers in sensitive and timely manner.
• Process all student leave of absence applications in line with the Attendance Policy.
• Communicate effectively with staff, students, parent/carers and outside organisations as required.
• Develop and maintain positive relations between the school, students, parents/carers and other stakeholders.
• Any other reasonable duties and responsibilities within the overall function, commensurate with the grading and level of responsibility of the post.