School Administrator
| Posting date: | 09 January 2026 |
|---|---|
| Salary: | £12.51 per hour |
| Hours: | Full time |
| Closing date: | 08 February 2026 |
| Location: | Brampton, Cumbria, CA8 2AB |
| Remote working: | On-site only |
| Company: | North Lakes Children's Services |
| Job type: | Permanent |
| Job reference: | REF-2Q-IM3EF8R_1767959469 |
Summary
SCHOOL Administrator
Basic Salary: £21,962.71 FTE £25,045.20 Hourly Rate £12.51
Contract: Term Time Only
Hours: 38.5 hours per week
Benefits: Company Pension, Life Assurance, Employee Discount Scheme
Location: Brampton, Cumbria
Start Date: ASAP
We are looking to recruit an experienced Administrator based at Kirby Moor in Brampton but also responsible for the administration for our neighbouring school Herdley Bank, Haltwhistle. Are you ready to join a supportive and nurturing community that works together to achieve the very best outcomes for its pupils? If so, our school in Brampton could be the perfect place for you to develop your career and make a real difference to the lives of children and young people.
About the School
North Lakes Children's Services is a well-established local provider of residential care and education for boys aged 7-18. We improve the resilience, self-esteem and abilities of all the young people we work with.
Our school is now an Accredited SILVER Award Attachment and Trauma Sensitive School, and we gained our first Outstanding Ofsted inspection in 2014
Role responsibilities
Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.
- Promote the safeguarding and welfare of all pupils and visitors
- Promote and act on initiatives to improve Quality of Life and wellbeing for pupils and staff
Reception:
The school administrator will provide a warm welcome for parents, visitors and colleagues and deal with their requests in an efficient and professional manner
Key Tasks and Activities:
- Answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate
- Ensure visitors sign in, sign the safeguarding disclaimer and are provided with a visitor's badge
- Accurately maintain the shared calendar and update the school information
- Provide refreshments for visitors
- Work on parent's evening and other evening events as required
- Have an effective and efficient resource process, keeping the resource ordering up to date and chasing where appropriate
- Inform the relevant staff member when deliveries arrive
- Distribute internal and external post and correspondence as appropriate
- Arrange the ID cards for all new starters and governors for the School
- Liaise when necessary with transport services and taxi suppliers for pupil transport
- Support education staff with providing work experience opportunities for pupils
Administration:
Provide full administrative support to the Head Teacher, School Management Team and all other education staff at the school.
Key Tasks and Activities:
- Produce letters and memorandums
- Undertake filing and photocopying; to assist users with the operation of the photocopier including changing inks and attempting to resolve issues.
- Be responsible for the maintenance and monitoring of the photocopier
- Provide administration assistance as required by the Leadership Team including ordering resources
- Ensure all information is treated confidentially and have absolute discretion at all times
- Accurately minute meetings as directed by the SLT (and where relevant, telephone conversations) with parents/carers;
- Schedule and attend school-based meetings with parents/carers as necessary;
- Use IT hardware and relevant software packages efficiently and effectively to access, manage, retrieve and share the various types of information as and when required.
- Use all items of office equipment, such as the photocopier competently and keep up to date with developments and changes to such equipment
- Maintain filing systems, both paper and electronic, efficiently and in accordance with current systems and processes
- Ensure that documents are prepared
- Undertake stocktaking and ordering of materials and equipment as required
- Deal with school correspondence / emails and phone calls
- To support the Headteacher with Local Authority correspondence and Quality Assurance paperwork/visits
- Oversee and manage the school diary including room bookings and meeting schedules