Administrator
| Dyddiad hysbysebu: | 08 Ionawr 2026 |
|---|---|
| Cyflog: | £16.19 yr awr |
| Gwybodaeth ychwanegol am y cyflog: | £16.19 an hour |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 15 Ionawr 2026 |
| Lleoliad: | Guildford, GU2 7LX |
| Cwmni: | NHS Jobs |
| Math o swydd: | Cytundeb |
| Cyfeirnod swydd: | C9384-26-0008 |
Crynodeb
MDT & Meeting Support Attend MDT meetings and provide administrative advice on matters relating to service delivery. Take accurate notes and minutes of clinical and administrative meetings, ensuring actions are followed up in a timely manner. Present complex information clearly, both verbally and using IT systems. Patient Records & Information Management Update patient records and the inpatient Ward Hub on the electronic patient record system (SystmOne). Scan and upload documentation to patient records in line with information governance requirements. Extract and collate data from information systems and data warehouses, including DCIQ and Power BI. Ward & Service Administration Manage day-to-day administrative demands of the service, resolving issues in collaboration with the Ward Manager and clinical leads. Use initiative to escalate urgent or high-risk matters to the Ward Manager when required. Assist with reporting and raising maintenance requests and ensure they are actioned within agreed timescales. Monitor and raise purchase requisitions for stationery, services (e.g. interpreters), and departmental supplies. Diary, Inbox & Communication Management Support the Ward Consultant Psychiatrist with planning and managing the ward diary. Manage the ward inbox and Outlook calendars, including setting up MS Teams meetings and monitoring attendance and availability. Receive, prioritise, and respond to emails appropriately, forwarding to relevant staff when required. Secretarial & Governance Support Provide secretarial support to the Ward Manager, including arranging meetings and team events. Type correspondence and clinical documentation as required. Log incidents on DATIX and support audits as requested. Update ESR with appraisal, supervision, and mandatory training information. Prepare and forward tribunal documentation to solicitors for Mental Health Act hearings. Staff Supervision & Workforce Support Where applicable, supervise, support, and manage the Band 3 Ward Administrator, including monthly supervision and annual appraisals. Organise annual leave for administrative staff to ensure adequate service cover. Coordinate administrative cover during periods of sickness or increased workload. Provide mutual support to colleagues during times of service pressure. Duties in the Absence of the Band 3 Administrator Undertake general administrative tasks such as typing, copying, scanning, printing, and laminating. Onboard new starters, ensuring appropriate access to systems and software. Support staff with setting up meeting rooms and booking rooms as required. Flexibility of Role The post holder will work within a rapidly changing service environment. This job description reflects the core duties of the role but is not exhaustive and may be reviewed or amended in line with service needs.