IT Admin Officer

Manylion swydd
Dyddiad hysbysebu:	07 Ionawr 2026
Oriau:	Llawn Amser
Dyddiad cau:	06 Chwefror 2026
Lleoliad:	Bedford, MK42 9AP
Cwmni:	Reed Talent Solutions
Math o swydd:	Parhaol
Cyfeirnod swydd:	MaPS01038-354933

Gwneud cais am y swydd hon

Crynodeb

IT Admin Officer

£30,000 per annum

Bedford

Permanent

Hybrid Working

Are you highly organised with a knack for detail and a passion for keeping things running smoothly? Join us as a Contract & Supplier Coordination Specialist, where you’ll play a pivotal role in managing key processes that keep our commercial operations on track. From coordinating Statements of Work and Purchase Orders to ensuring accurate invoicing and supporting strategic planning, this role is perfect for someone who thrives in a dynamic environment and enjoys working collaboratively with suppliers and internal teams. If you’re proactive, tech-savvy, and ready to make an impact behind the scenes, we’d love to hear from you!

Role Overview

The IT Admin Officer will report directly to Contract Executive. In this role, you will be responsible for:

Key Responsibilities:

Coordinate Statement of Work (SOW) approvals and manage DocuSign workflows.
Review invoices against days worked for accuracy.
Organise and minute contract meetings and quarterly strategy sessions.
Capture demand from planning sessions and help translate requirements into SOWs.
Raise and track Purchase Orders (POs).
Respond to queries on invoices and POs promptly.
Support contract spend forecasting and budget tracking.
Maintain contracts in the MaPS commercial system with the Commercial team.
Spot-check timesheets and report on sprint progress.
Manage supplier onboarding/offboarding and user setup.
Oversee hardware/software procurement and related approvals.

You will need to demonstrate the following skills and experience.

Organisation & Accuracy: Skilled at managing multiple tasks and maintaining precise records.
Communication: Clear, professional interaction with colleagues and suppliers.
Collaboration: Team player who builds strong relationships.
Proactivity & Problem-Solving: Anticipates needs and resolves issues efficiently.
Integrity & Adaptability: Handles sensitive data confidentially and thrives in a dynamic environment.
Tech-Savvy: Comfortable with contract systems, spreadsheets, and workflow tools.
Customer Focus: Provides timely, helpful support to internal teams and suppliers.

About Us
The Money and Pensions Service (MaPS) is based in Bedford, in a recently renovated modern office. This is a wonderful opportunity for you to become an integral part of a dynamic organisation, working to help people across the UK.

At the heart of the Money and Pensions Service are our values – caring, connecting, and transforming, which are the foundation of our success. They permeate every area of our work and define all our business relationships and the way we work with each other. We’re not only looking for the best people to come and work for us, but we need people who align themselves with our values:

Caring
We care about our colleagues and the people whose lives we are here to transform.
Connecting
We will transform lives through our ability to make positive connections.
Transforming
We are committed to transforming lives and making a positive societal impact.

Our Inclusive Working Environment
By fostering our values, we are immensely proud of the inclusive working environment that we have created. The diversity of our people is a strength that we embrace and wish to build upon, so we are committed to attracting people of all backgrounds. We work hard to ensure that we have a progressive approach to inclusion, equity, and belonging. We really do want our colleagues to “bring their whole selves to work.”

Our colleague and ally networks encompass LGBTQ+, neurodiversity, women’s health, men’s health, ethnicity, and diversity.

What We Offer

Generous Annual Leave – 30 days plus Bank Holidays
Pension scheme – contributions matched 2 to 1 (up to 10% of your salary)
Interest-free loan for season tickets for buses and trains
Cycle to work Scheme
Subsidised eye tests & flu jabs
Life assurance scheme
Give as you earn scheme
Employee assistance programme (EAP)
PAM Assist and PAM Life scheme (Wellbeing)
Enhanced family and sick pay
Paid volunteering (2 days a year)
Recognition Scheme
Discounts portal to numerous retailers

Flexible Working
At MaPS, we take pride in our flexible approach to work. As standard, we work on a hybrid basis with a minimum of 2 days in the office per week. Hybrid working is a voluntary, non-contractual arrangement and our headquarters in Bedford will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business needs, but personal and other relevant circumstances will also be considered. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.

Career Development
In MaPS, we take career development seriously. We actively encourage and support applications from our existing MaPS colleagues. However, we do follow the Civil Service Commissioner recruitment principles, which means that you will be required to participate in a full, open, and fair process.

Reserve List
If you are successful at interview, we operate a reserve list where your details will be held for up to 6 months. Should a vacancy come available in that time with the same essential criteria, reserve list candidates will be offered that position with no further assessment required.

Application Process
The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission’s Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact the Money and Pensions Service via email: recruitment@maps.org.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.

Please note: The Money and Pensions Service requires all candidates to have the legal right to work in the United Kingdom. Unfortunately, we are unable to offer visa sponsorship for this role.

Step 1: Submit Your Application

Open: 07th January 2026 | Deadline: 21st January 2026

Please submit your most up-to-date CV using the link provided. To progress to the next stage, ensure your CV reflects the key requirements outlined in the job description. Once your application is complete, our Reed recruitment team will review your submission.

Step 2: Telephone Interview

Between: 08th January 2026 – 22nd January 2026

Candidates who meet the initial criteria will be invited to a friendly, informal telephone interview with the Reed team. This is an opportunity to discuss your experience and gain further insight into the role.

Step 3: Final Stage Interview

30th January 2026 (Subject to change)

The final stage interview will be taking place virtually through Teams. The interview will be one hour long and will consist of a short verbal priority exercise, questions around your CV and a series of competency-based questions.

Job Reference: MaPS01038

Close Date: 21/01/26