Chailey Clinical Services Team Secretary
| Dyddiad hysbysebu: | 06 Ionawr 2026 |
|---|---|
| Cyflog: | £24,937.00 i £26,598.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £24937.00 - £26598.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 18 Ionawr 2026 |
| Lleoliad: | Chailey, BN8 4JN |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | C9150-26-0005 |
Crynodeb
Organise and manage waiting lists and multidisciplinary clinic appointments for a range of clinics. Manage clinic administration processes, including scheduling of clinics, associated correspondence, clinic letters and reports for the clinic team. Arrange meetings for the team as necessary, managing room bookings and materials required.Type reports and letters for clinicians within the outpatient team.Receive post and deal with routine correspondence and undertake follow up action as directed.Receive and respond to queries from external parties, patients and relatives, or other departments, escalating more complex queries to the relevant member of the team.Assist with answering queries as directed by the team managers, manager, PA to clinicians and clinicians, ensuring that, when possible, they are resolved early and arranging for necessary action to be expedited.Ensure clinical information is dealt with effectively, including those matters where liaison with other departments, hospitals or services is necessary.General administration duties such as photocopying, scanning and filing and subject access request requests.Ensure that patient information systems are used to enhance the efficient running of the service as necessary.Work with the wider team to support the development and introduction of new ways of working. Assist the wider team with any other duties that are necessary to ensure the smooth running of the service.Maintain and update local databases.Prioritise, plan and organise daily workload, ensuring the daily tasks and ongoing workloads are prioritised and completed within agreed and acceptable timescales.Ensure that you are familiar with the practices of other team members so that you can assist in the event of absence where possible, always maintaining adequate secretarial cover within the specialty.Maintain health record filing systems, keeping accurate records of the work completed within the team and service.Ensure referrals are dealt with as a priority.Provide cover for reception when needed in emergency or annual leave situations.