Finance Assistant
| Posting date: | 18 December 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | TLT4 £25,052 |
| Hours: | Full time |
| Closing date: | 17 January 2026 |
| Location: | Warlingham, Surrey, CR6 9YB |
| Remote working: | On-site only |
| Company: | eTeach UK Limited |
| Job type: | Permanent |
| Job reference: | 1526970 |
Summary
We are seeking to for the Central Trust Financial Team, to provide efficient and effective support as part of the Trustshared services Finance team, ensuring that the financial responsibilities of the Trust are met to a high standard. This role
is responsible for day-to-day financial processing for all schools in the Trust in an efficient and timely manner.
Key responsibilities and duties
• To provide high quality financial administrative support to the Trust’s Finance Team under the direction of the MAT
Finance Manager.
• Input information into the Trust’s financial system, PSF Financials, in accordance with financial procedures.
• Process purchase orders for appropriate equipment and materials accurately within agreed authorisation and
timescales and submit to supplier’s/budget holders.
• Actively chase and monitor the goods received notes on the Trust’s finance system against appropriate orders,
checking for accuracy against quantity delivered and liaising with members of the school office team to confirm goods
receipt or resolve any discrepancies.
• Monitor outstanding commitments on the finance system to ensure current and valid to assist schools to effectively
utilise their budgets
• Open and distribute any post and highlight any items of importance
• Process invoices within the terms stated by the supplier. Ensuring the invoices are checked against purchase order
and goods received notes, ensuring appropriate authorisation and payment in accordance with the agreed procedures
and timescales.
• Deal with queries from suppliers, customers, Academy’s and other parties as is necessary, in a professional and
efficient manner.
• Assist with the preparation of pay lists for authorisation to process payments by BACS following the correct
authorisation process.
• Send remittance advice, sales receipts and other necessary communications to suppliers/customers in a timely
manner.
• Assist with the receipt of monies brought into the finance department and process for regular banking.
• Process staff expense payments and keep appropriate records.
• Process credit card purchases preparing a reconciliation monthly and highlighting any abnormalities to the MAT
Finance Manager
JOB ADVERTISEMENT
5
• Maintain a detailed record of all non-invoiced income and expenditure
• Maintain filing of financial information including scanning of invoices and associated documents and attaching to
transactions within IRIS Financials.
• Provide support on the recording of trip income and expenditure to ensure accurate records
• Assist in the administration of free school meals, to include FSM vouchers when necessary
• Assist in the accurate recording of grants and other income as required
• Run reports and analysis to support the reporting of Finance team and Trust KPIs
• Support the MAT Finance Manager and wider Finance team in all areas of finance as required, to enable them to
perform their duties for the Trust.
Other duties
• To maintain confidentiality at all times in respect of Trust and school-related matters and to prevent disclosure of
confidential and sensitive information.
• Share good financial practice across the Trust
• Take responsibility for your own well-being
• Participate in appropriate induction programmes to support new staff into finance
• Provide excellent support for those members of staff who are new to the Trust environment
• Take responsibility for your own career choices and actively seek CPD opportunities.
• Participate in appraisal and the achievement of targets set which will be robust and measurable. Request adequate
support to achieve these targets if this is appropriate.
• Contribute to the Trust culture and development by:
• Ensuring that you fulfil your professional responsibilities in relation to financial
• matters and are carrying out duties effectively.
• Attend and report at finance meetings;
• Supporting the MAT Finance Manager in their plans to rotate duties to ensure each member of the team is able to
undertake any duties and that delegation of duties is clearly implemented.
Please note that applications will be considered upon receipt. Early applications are encouraged as we reserve the
right to close the recruitment process once a suitable candidate is appointed. Visits welcome.
This post is exempt from the Rehabilitation of Offenders Act 1974, subject to the filtering rules which ‘protect’
certain spent convictions and cautions from disclosur
is responsible for day-to-day financial processing for all schools in the Trust in an efficient and timely manner.
Key responsibilities and duties
• To provide high quality financial administrative support to the Trust’s Finance Team under the direction of the MAT
Finance Manager.
• Input information into the Trust’s financial system, PSF Financials, in accordance with financial procedures.
• Process purchase orders for appropriate equipment and materials accurately within agreed authorisation and
timescales and submit to supplier’s/budget holders.
• Actively chase and monitor the goods received notes on the Trust’s finance system against appropriate orders,
checking for accuracy against quantity delivered and liaising with members of the school office team to confirm goods
receipt or resolve any discrepancies.
• Monitor outstanding commitments on the finance system to ensure current and valid to assist schools to effectively
utilise their budgets
• Open and distribute any post and highlight any items of importance
• Process invoices within the terms stated by the supplier. Ensuring the invoices are checked against purchase order
and goods received notes, ensuring appropriate authorisation and payment in accordance with the agreed procedures
and timescales.
• Deal with queries from suppliers, customers, Academy’s and other parties as is necessary, in a professional and
efficient manner.
• Assist with the preparation of pay lists for authorisation to process payments by BACS following the correct
authorisation process.
• Send remittance advice, sales receipts and other necessary communications to suppliers/customers in a timely
manner.
• Assist with the receipt of monies brought into the finance department and process for regular banking.
• Process staff expense payments and keep appropriate records.
• Process credit card purchases preparing a reconciliation monthly and highlighting any abnormalities to the MAT
Finance Manager
JOB ADVERTISEMENT
5
• Maintain a detailed record of all non-invoiced income and expenditure
• Maintain filing of financial information including scanning of invoices and associated documents and attaching to
transactions within IRIS Financials.
• Provide support on the recording of trip income and expenditure to ensure accurate records
• Assist in the administration of free school meals, to include FSM vouchers when necessary
• Assist in the accurate recording of grants and other income as required
• Run reports and analysis to support the reporting of Finance team and Trust KPIs
• Support the MAT Finance Manager and wider Finance team in all areas of finance as required, to enable them to
perform their duties for the Trust.
Other duties
• To maintain confidentiality at all times in respect of Trust and school-related matters and to prevent disclosure of
confidential and sensitive information.
• Share good financial practice across the Trust
• Take responsibility for your own well-being
• Participate in appropriate induction programmes to support new staff into finance
• Provide excellent support for those members of staff who are new to the Trust environment
• Take responsibility for your own career choices and actively seek CPD opportunities.
• Participate in appraisal and the achievement of targets set which will be robust and measurable. Request adequate
support to achieve these targets if this is appropriate.
• Contribute to the Trust culture and development by:
• Ensuring that you fulfil your professional responsibilities in relation to financial
• matters and are carrying out duties effectively.
• Attend and report at finance meetings;
• Supporting the MAT Finance Manager in their plans to rotate duties to ensure each member of the team is able to
undertake any duties and that delegation of duties is clearly implemented.
Please note that applications will be considered upon receipt. Early applications are encouraged as we reserve the
right to close the recruitment process once a suitable candidate is appointed. Visits welcome.
This post is exempt from the Rehabilitation of Offenders Act 1974, subject to the filtering rules which ‘protect’
certain spent convictions and cautions from disclosur