Practice Administrator (12 months) maternity cover
| Posting date: | 18 December 2025 |
|---|---|
| Salary: | £25,864 to £27,682 per year |
| Hours: | Full time |
| Closing date: | 17 January 2026 |
| Location: | Nottingham, Nottinghamshire |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Maber Associates Ltd |
| Job type: | Contract |
| Job reference: |
Summary
Who we are:
Maber Architects is a well-established, award-winning, multidisciplinary design practice. With 70 talented people across four offices in the Midlands and London, we bring together creativity, collaboration, and technical expertise to deliver inspiring projects nationwide. We are looking to recruit for our Nottingham or Leicester office, with the expectation of travel to suit project requirements across any of our four offices.
As a 100% employee-owned business, our culture is built on strong values and a shared mission: to be ‘great to work with, and great to work for’. We are proud to hold a Certified B Corporation™ status, Investors in People Gold accreditation and to support the Real Living Wage.
Why join us?
You’ll be part of a culture that challenges you to excel while providing the support you need to succeed. Our benefits include:
- Flexible working arrangements
- Employee ownership - share in our success
- Competitive salary
- Personal account pension scheme
- Ongoing CPD, mentoring, and career development
- Health cash plan and wellbeing support
What we are offering
Job title: Practice Administrator
Duration: Fixed-term (12 months) maternity cover
Reporting to: Practice Manager
Location: Leicester or Nottingham office with some home working (max 50%) and travel to other offices
Hours: 37.5 hours per week, with core hours between 10am - 4pm
Salary: £25,864 - £27,682
Key Responsibilities
- Provide support to project teams (document control, issuing drawings, invoicing, project records)
- Work closely with the Practice Manager, other Practice Administrators and the wider Operations Team to share best practice
- Act as a first point of contact for visitors
- Answer and direct phone calls including dealing with project queries where appropriate
- Maintaining a good working knowledge of projects within teams by working closely with Studio Leaders
- Following procedure to set up new project records accurately
- Organise and schedule meetings and events
- Book training and travel arrangements on behalf of other staff
- Ensure office standards are implemented, audited and supported; provide QA oversight for document naming, systems and procedures
- Handle sensitive information in a confidential manner
- Maintaining stocks of supplies
- Maintain studio standards of tidiness and standards of H&S within the office
What we’re looking for
- Confident communicator with excellent written & spoken English
- Proven administrative experience
- Strong organisation, time management and attention to detail
- Reliable, proactive and keen to learn
- Able to work well independently and as part of a team
- Proficiency in office software (eg Google Workspace, Zoom, Slack, MS Office)
Additional information
Maber is an equal opportunities employer and we value diversity. We maintain an equal opportunities policy and will be happy to provide a copy upon request.
Recruitment agencies are asked to refrain from submitting CVs unless specifically requested by our recruitment team. Please note that any speculative CVs submitted without prior approval will not be considered as being represented by the agency and will be treated as a gift.
Please note we are unable to provide sponsorship at this time.
Please apply below.
Maber Architects is a well-established, award-winning, multidisciplinary design practice. With 70 talented people across four offices in the Midlands and London, we bring together creativity, collaboration, and technical expertise to deliver inspiring projects nationwide. We are looking to recruit for our Nottingham or Leicester office, with the expectation of travel to suit project requirements across any of our four offices.
As a 100% employee-owned business, our culture is built on strong values and a shared mission: to be ‘great to work with, and great to work for’. We are proud to hold a Certified B Corporation™ status, Investors in People Gold accreditation and to support the Real Living Wage.
Why join us?
You’ll be part of a culture that challenges you to excel while providing the support you need to succeed. Our benefits include:
- Flexible working arrangements
- Employee ownership - share in our success
- Competitive salary
- Personal account pension scheme
- Ongoing CPD, mentoring, and career development
- Health cash plan and wellbeing support
What we are offering
Job title: Practice Administrator
Duration: Fixed-term (12 months) maternity cover
Reporting to: Practice Manager
Location: Leicester or Nottingham office with some home working (max 50%) and travel to other offices
Hours: 37.5 hours per week, with core hours between 10am - 4pm
Salary: £25,864 - £27,682
Key Responsibilities
- Provide support to project teams (document control, issuing drawings, invoicing, project records)
- Work closely with the Practice Manager, other Practice Administrators and the wider Operations Team to share best practice
- Act as a first point of contact for visitors
- Answer and direct phone calls including dealing with project queries where appropriate
- Maintaining a good working knowledge of projects within teams by working closely with Studio Leaders
- Following procedure to set up new project records accurately
- Organise and schedule meetings and events
- Book training and travel arrangements on behalf of other staff
- Ensure office standards are implemented, audited and supported; provide QA oversight for document naming, systems and procedures
- Handle sensitive information in a confidential manner
- Maintaining stocks of supplies
- Maintain studio standards of tidiness and standards of H&S within the office
What we’re looking for
- Confident communicator with excellent written & spoken English
- Proven administrative experience
- Strong organisation, time management and attention to detail
- Reliable, proactive and keen to learn
- Able to work well independently and as part of a team
- Proficiency in office software (eg Google Workspace, Zoom, Slack, MS Office)
Additional information
Maber is an equal opportunities employer and we value diversity. We maintain an equal opportunities policy and will be happy to provide a copy upon request.
Recruitment agencies are asked to refrain from submitting CVs unless specifically requested by our recruitment team. Please note that any speculative CVs submitted without prior approval will not be considered as being represented by the agency and will be treated as a gift.
Please note we are unable to provide sponsorship at this time.
Please apply below.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.