Office & Finance Administrator
| Posting date: | 09 December 2025 |
|---|---|
| Salary: | £13.00 per hour |
| Hours: | Part time |
| Closing date: | 23 December 2025 |
| Location: | Dh9 9LU |
| Remote working: | On-site only |
| Company: | The Activity Den |
| Job type: | Permanent |
| Job reference: | Office & Finance Administrator |
Summary
Salary: £13 per hour
Hours: 16 hours per week
Length of Contract: Permanent (following successful probationary period)
Purpose of the Post: The purpose of this post is to provide financial, administrative and office based support to The Activity Den Board and Staff.
Accountability: The Office & Finance Administrator will be accountable to the Development Coordinator.
Base: The Activity Den, Tanfield Lea, Stanley, County Durham, DH99LU
Main Duties
Finance
- Being an online banking user with inputting permissions
- Checking the online banking every day for movements
- Liaising with the Development Coordinator to update all financial spreadsheets and databases in line with charity’s needs.
- Processing and paying-in incoming cheques
- To carry out monthly Payroll requirements
- Taking instruction to process inter account transfers on the bank
- Setting up online payments for core costs
- Grant payments – liaising with the Development Coordinator to manage grant funds.
- Following up on approved grants, monitoring the pipeline of grant payments from approval stage to clearing the bank.
- Making card payments for individual grants
- Monitoring the petty cash
- Creating PDF Fund Statements
- Other banking administration as directed
Office Administration
- To provide office management support - Dealing with telephone, written and in person queries
- To maintain effective administrative systems and records. Organising meetings and taking minutes where necessary
- To prepare reports when needed for circulation, e.g annual report
- Monitoring and ordering new stock for operational purposes etc and building professional relationships with any contractors.
- To carry out staff inductions and monitor associated human resources administration (sickness, holiday leave, pension)
- To conduct charity financial tasks, namely book-keeping, banking, petty cash, contributing to the production of year-end accounts, producing reports when required
- To liaise with the public regarding hire of The Den.
- To draft, update and review policies when required
- To maintain and monitor The Den’s compliance requirements and keep the risk register up to date
- To comply with The Activity Den policies and procedures
- Any other duties which may reasonably be required by The Activity Den Board and /or your line manager.
- To ensure that all duties are carried out with regards to the Health and Safety At Work Act 1974.
Person Specification
Essential
Experience in dealing with financial administration
Excellent organisational and planning skills with a high level of accuracy.
IT skills and confidence working with new technology; competent in Microsoft Word/Excel/Access/
PowerPoint/Outlook applications, and using the internet
Excellent communication and customer service skills
Takes initiative to resolve issues independently when appropriate
Ability to work within a small team, with a flexible, positive ‘can-do’ approach
Hard working, self-motivated, enthusiastic
Desirable
Experience of working within the charity and voluntary sector
Finance-related qualification
Office management/support experience
Hours: 16 hours per week
Length of Contract: Permanent (following successful probationary period)
Purpose of the Post: The purpose of this post is to provide financial, administrative and office based support to The Activity Den Board and Staff.
Accountability: The Office & Finance Administrator will be accountable to the Development Coordinator.
Base: The Activity Den, Tanfield Lea, Stanley, County Durham, DH99LU
Main Duties
Finance
- Being an online banking user with inputting permissions
- Checking the online banking every day for movements
- Liaising with the Development Coordinator to update all financial spreadsheets and databases in line with charity’s needs.
- Processing and paying-in incoming cheques
- To carry out monthly Payroll requirements
- Taking instruction to process inter account transfers on the bank
- Setting up online payments for core costs
- Grant payments – liaising with the Development Coordinator to manage grant funds.
- Following up on approved grants, monitoring the pipeline of grant payments from approval stage to clearing the bank.
- Making card payments for individual grants
- Monitoring the petty cash
- Creating PDF Fund Statements
- Other banking administration as directed
Office Administration
- To provide office management support - Dealing with telephone, written and in person queries
- To maintain effective administrative systems and records. Organising meetings and taking minutes where necessary
- To prepare reports when needed for circulation, e.g annual report
- Monitoring and ordering new stock for operational purposes etc and building professional relationships with any contractors.
- To carry out staff inductions and monitor associated human resources administration (sickness, holiday leave, pension)
- To conduct charity financial tasks, namely book-keeping, banking, petty cash, contributing to the production of year-end accounts, producing reports when required
- To liaise with the public regarding hire of The Den.
- To draft, update and review policies when required
- To maintain and monitor The Den’s compliance requirements and keep the risk register up to date
- To comply with The Activity Den policies and procedures
- Any other duties which may reasonably be required by The Activity Den Board and /or your line manager.
- To ensure that all duties are carried out with regards to the Health and Safety At Work Act 1974.
Person Specification
Essential
Experience in dealing with financial administration
Excellent organisational and planning skills with a high level of accuracy.
IT skills and confidence working with new technology; competent in Microsoft Word/Excel/Access/
PowerPoint/Outlook applications, and using the internet
Excellent communication and customer service skills
Takes initiative to resolve issues independently when appropriate
Ability to work within a small team, with a flexible, positive ‘can-do’ approach
Hard working, self-motivated, enthusiastic
Desirable
Experience of working within the charity and voluntary sector
Finance-related qualification
Office management/support experience