HR Medical Staffing Administrator
| Posting date: | 05 December 2025 |
|---|---|
| Salary: | £24,937.00 to £26,598.00 per year |
| Additional salary information: | £24937.00 - £26598.00 a year |
| Hours: | Full time |
| Closing date: | 04 January 2026 |
| Location: | Plymouth, PL4 7PY |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | B9832-2025-AC-1908 |
Summary
Responsibility for administration Be co-responsible for the day to day operational administration of the shared inbox, responding to emails as appropriate and within own scope of knowledge. Recognising when queries need to be forwarded to the HR Medical Staffing Advisors, Medical Education Coordinator and Medical Staffing Team Manager as appropriate. Ensure that there is a robust process for the management of the shared inbox. Assist with the day to day operational administration of the medical Eroster, forwarding queries to the Medical Staffing Advisor who will advise on issues relating to leave, on calls and day to day provision of staff. Be co responsible for the booking of study leave using the corporate card. Co-responsible for ensuring that sickness of the medical workforce is recorded appropriately and correct paperwork is sent to supervisors and returned in a timely manner. Also responsible for highlighting various sickness stages to HR Medical Staffing Advisors and Team Manager when appropriate. Under the guidance of the Medical Workforce Manager / Medical Staffing Manager, provide administrative support for the recruitment of the medical workforce. This includes, adding vacancies to NHS jobs, coordinating interview panels and once the introductory phase commences the coordination of IT forms. Ensure the timely production and coordination of joining instructions for locum staff in conjunction as advised by the Medical Workforce Manager. Under the guidance of the Medical Staffing Team Manager and the HR Advisor, provide administrative support to add doctors to the TempRE system (locum rostering). May be required to prepare papers and take minutes at various meetings, ensuring that actions are captured and followed up on. Be able to meet deadlines and carry out ad hoc administrative tasks identified by the Medical Staffing Team Manager.Responsibility for people who use our services Be the first point of contact via shared inbox and duty phone on a daily basis. Communication may be from Medical Staff, Service Users, other colleagues and other external agencies. You will have the ability to respond to queries within the scope of your own knowledge and recognise when queries need to be forwarded to other members of the team recognising the urgency of queries.Responsibility for implementation of policy and/or service developments Contribute to HR Medical Staffing Team Meetings, Huddles, Away Days and any other forum where the development of the team is to be discussed. To co-ordinate and check that there is an informative, descriptive, up to date intranet platform for medical staff. To liaise with the Team Manager and HR Medical Staffing Advisors for appropriate content to be uploaded to the various medical staffing pages.Other Responsibilities To ensure that there is an accurate database to record all IT equipment and IT logs relating to medical staff. To provide various ad hoc administrative tasks such as, filing, printing, typing and any other tasks (but within scope of role and knowledge) on request by the Medical Staffing Team Manager. To form a part of the cross cover arrangement for the department during periods of annual leave.