Administrator (Timetabling)
| Posting date: | 11 March 2026 |
|---|---|
| Salary: | £26,707 to £29,588 per year, pro rata |
| Hours: | Part time |
| Closing date: | 29 March 2026 |
| Location: | Plymouth, South West England |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | University of Plymouth |
| Job type: | Temporary |
| Job reference: | B1146 |
Summary
This is an exciting opportunity for an enthusiastic and dedicated administrator to join the Clinical Liaison Team in the Faculty of Health.
About the role
We are currently seeking to appoint a highly motivated, well organised individual to take up the post of Administrator (Timetabling) to help support the delivery of our medical (BMBS) curriculum.
You will be responsible for the delivery of a comprehensive and confidential administration, working with academic staff and professional services on the creation of the BMBS annual and weekly timetables for Years 1 and 2, and administrate room bookings for all years.
This is a part-time position working 18.5 hours per week on a fixed-term basis until 29 September 2027 due to funding. This can be worked as 2.5 days or 3 equal shorter days, with working days to be discussed upon appointment. The post will be located at the John Bull Building, Plymouth Science Park, Derriford, Plymouth. The team has informal arrangements for partial remote working, and we are happy to discuss this with interested applicants.
For an informal discussion to find out more about the role then please contact Debby Brady: by email at debby.brady@plymouth.ac.uk
We’re currently unable to sponsor this role under the Skilled Worker visa route. However, we welcome applicants who already have the right to work in the UK, including those on visa routes we can accept (e.g. Graduate visas).
What we’re looking for:
You will have:
• Excellent problem-solving skills are essential in this role alongside a high level of accuracy
• Attention to detail and the ability to prioritise effectively
• Good communication skills are essential as you will liaise with academic staff, external providers and professional services staff to create timetables and organise room bookings
• The ability to work as part of a team is paramount in the Clinical Liaison Team, plus a good understanding of teamwork
• Good IT skills are also essential, particularly good working knowledge of Excel and Outlook. We use Excel daily and require you to be confident and competent with data handling, formulas, filtering etc
• The need to meet and support external providers.
Interviews will involve an IT Exercise.
For more information about the job and the person specification, please refer to the job description.
About us
The Clinical Liaison Team is responsible for providing comprehensive management and administration of the medical and dental schools' clinical placements. The focus of the team is on clinical provider liaison and engaging with the wider health community.
The Faculty of Health holds four Silver Athena Swan awards, which recognise our commitment to supporting gender equality within higher education.
Application Process
Please apply online, demonstrating how you meet the essential criteria outlined in the knowledge, qualifications, training, skills and experience elements of the job description in your supporting statement.
Following the closing date of the vacancy, you will be notified on the outcome of your application in due course.
Our Offer
A successful external candidate for this position would be employed by the University of Plymouth Services Limited, a wholly owned subsidiary of the University of Plymouth. Employees of the University of Plymouth Services Limited work alongside the University of Plymouth colleagues in delivery of Plymouth’s strategic vision, and will adopt the University of Plymouth’s HR policies and procedures in full unless otherwise stated.
We have a wide range of staff benefits available to employees, depending on eligibility:
• Generous annual leave: 25* Days Annual Leave (pro rata if part-time) plus Bank Holidays* & Closure Days*
• Generous pension scheme
• Cycle to Work & Electric Car Scheme
• Employee Assistance Programme
• Development opportunities
• Enhanced family leave
• Flexible working
• Retailer discounts
• On-site nursery
*Pro rata if part-time/fixed term contract
Additional Information
The University of Plymouth is an inclusive community where everyone is welcomed regardless of their background. To find out more about our inclusive community initiatives, such as Athena Swan and the Race Equality Charter.
About the role
We are currently seeking to appoint a highly motivated, well organised individual to take up the post of Administrator (Timetabling) to help support the delivery of our medical (BMBS) curriculum.
You will be responsible for the delivery of a comprehensive and confidential administration, working with academic staff and professional services on the creation of the BMBS annual and weekly timetables for Years 1 and 2, and administrate room bookings for all years.
This is a part-time position working 18.5 hours per week on a fixed-term basis until 29 September 2027 due to funding. This can be worked as 2.5 days or 3 equal shorter days, with working days to be discussed upon appointment. The post will be located at the John Bull Building, Plymouth Science Park, Derriford, Plymouth. The team has informal arrangements for partial remote working, and we are happy to discuss this with interested applicants.
For an informal discussion to find out more about the role then please contact Debby Brady: by email at debby.brady@plymouth.ac.uk
We’re currently unable to sponsor this role under the Skilled Worker visa route. However, we welcome applicants who already have the right to work in the UK, including those on visa routes we can accept (e.g. Graduate visas).
What we’re looking for:
You will have:
• Excellent problem-solving skills are essential in this role alongside a high level of accuracy
• Attention to detail and the ability to prioritise effectively
• Good communication skills are essential as you will liaise with academic staff, external providers and professional services staff to create timetables and organise room bookings
• The ability to work as part of a team is paramount in the Clinical Liaison Team, plus a good understanding of teamwork
• Good IT skills are also essential, particularly good working knowledge of Excel and Outlook. We use Excel daily and require you to be confident and competent with data handling, formulas, filtering etc
• The need to meet and support external providers.
Interviews will involve an IT Exercise.
For more information about the job and the person specification, please refer to the job description.
About us
The Clinical Liaison Team is responsible for providing comprehensive management and administration of the medical and dental schools' clinical placements. The focus of the team is on clinical provider liaison and engaging with the wider health community.
The Faculty of Health holds four Silver Athena Swan awards, which recognise our commitment to supporting gender equality within higher education.
Application Process
Please apply online, demonstrating how you meet the essential criteria outlined in the knowledge, qualifications, training, skills and experience elements of the job description in your supporting statement.
Following the closing date of the vacancy, you will be notified on the outcome of your application in due course.
Our Offer
A successful external candidate for this position would be employed by the University of Plymouth Services Limited, a wholly owned subsidiary of the University of Plymouth. Employees of the University of Plymouth Services Limited work alongside the University of Plymouth colleagues in delivery of Plymouth’s strategic vision, and will adopt the University of Plymouth’s HR policies and procedures in full unless otherwise stated.
We have a wide range of staff benefits available to employees, depending on eligibility:
• Generous annual leave: 25* Days Annual Leave (pro rata if part-time) plus Bank Holidays* & Closure Days*
• Generous pension scheme
• Cycle to Work & Electric Car Scheme
• Employee Assistance Programme
• Development opportunities
• Enhanced family leave
• Flexible working
• Retailer discounts
• On-site nursery
*Pro rata if part-time/fixed term contract
Additional Information
The University of Plymouth is an inclusive community where everyone is welcomed regardless of their background. To find out more about our inclusive community initiatives, such as Athena Swan and the Race Equality Charter.