Business Support Officer
| Dyddiad hysbysebu: | 28 Tachwedd 2025 |
|---|---|
| Cyflog: | £32,602.00 i £39,686.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £32602.00 - £39686.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 10 Rhagfyr 2025 |
| Lleoliad: | Radlett, WD7 9HQ |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | C9367-25-1009 |
Crynodeb
Governance & Meeting Management Full administration of governance and project-related meetings including HPFT Estates Steering Group, Sustainability Steering Group, Capital Works & Operations, EMED Contract Review, Soft FM Tender, Green Travel Plan, and Eastern Hub. Prepare agendas, briefing packs, reports, and accurate minutes; maintain action trackers to monitor delivery of project and operational objectives. Provide executive-level reporting for the Associate Director, Head of Operations, and Project Leads. Project Management Support Support Estates & Facilities projects and programmes by: Coordinating project plans, timelines, and milestones. Tracking risks, issues, actions, and dependencies, escalating where required. Preparing progress reports, dashboards, and exception reports for senior management and committees. Supporting stakeholder engagement, consultations, and workshops. Provide secretariat and documentation support for project boards and working groups. Monitor project deliverables, ensuring alignment with Trust objectives and reporting frameworks. Support post-project evaluation, lessons learned, and continuous improvement activities. Business Administration & Executive Support Provide proactive diary and inbox management for the Associate Director and Head of Operations. Prepare and coordinate high-quality executive reports, business cases, and presentations for Trust Boards and Committees. Coordinate departmental team meetings and induction of new staff. Maintain up-to-date directories, site lists, organograms, and intranet content. Operational & People Administration Manage records of annual leave, sickness, mandatory training, and appraisals, ensuring compliance with Trust policies. Support recruitment processes including vacancy submissions, adverts, and interview coordination. Maintain personnel records and support HR/Payroll compliance. Procurement & Financial Administration Raise and track purchase requisitions (PRs), purchase orders (POs), and invoices, maintaining a PO register via SharePoint. Support project budget monitoring, expenditure reporting, and forecasting. Liaise with Finance and suppliers to ensure accurate financial administration. Freedom of Information (FOI) Act as lead contact for Estates FOI requests across HPFT & HCT. Log, allocate, and track requests ensuring statutory deadlines are met. Maintain FOI database and liaise with stakeholders for accurate responses. Communication & Stakeholder Management Act as a first point of contact for Estates enquiries, dealing with queries from staff, contractors, and external partners. Build strong working relationships with senior stakeholders, project leads, and external suppliers. Communicate diplomatically, providing accurate information and updates on Estates & Facilities projects and operations. Service Development & Improvement Contribute to continuous improvement of administrative and project management systems, including implementation of digital filing, SharePoint, and paperless processes. Suggest and implement improvements to governance, reporting, and project tracking systems. Health, Safety & Equality Support departmental Health & Safety compliance, ensuring policies are up-to-date and accessible. Act as Fire Warden for the department, ensuring induction and training for new staff on fire procedures. Uphold Trust values on Equality, Diversity, and Inclusion in all aspects of work.