Management Assistant
| Dyddiad hysbysebu: | 18 Tachwedd 2025 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | Negotiable |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 04 Rhagfyr 2025 |
| Lleoliad: | Lincoln, LN2 2JP |
| Cwmni: | NHS Jobs |
| Math o swydd: | Cytundeb |
| Cyfeirnod swydd: | A1781-25-0005 |
Crynodeb
The post holder will: Demonstrate an understanding of health services and a passion for improving lives and healthcare Support the GP Partners and Practice Manager in ensuring the smooth running of the practice Act as a member of the surgery management team with delegated responsibility for day-to-day operations Ensure effective processing of administrative work and liaise with teams to achieve local and national targets Admin & Secretarial Team Oversee the medical administration and secretarial team, providing leadership and clarity of roles Manage day-to-day HR including staff development, recruitment, training, reviews, annual leave, and absence management Ensure sufficient staff coverage at all times and address issues as they arise with support from the wider management team Clinical (Non-GP) Team Provide HR administration support for the Lead Nurse, including timely completion of reviews Manage room bookings, holiday rotas, and ensure clinics are set up correctly Add new staff members onto the system and support smooth integration Site Management Act as a point of contact for staff onsite, responding to issues and supporting with IT queries Accept deliveries and visitors, ensuring smooth day-to-day site operations Oversee and audit cleaning, security, and maintenance of the site Work with administrators to ensure appointment functionality across GPs, clinical staff, and reception/admin teams IT System Management Maintain strong knowledge of SystmOne, SystmConnect, Abtrace, WebV, Microsoft 365 Ensure compliance with data protection and Caldicott guidelines Train and support staff in IT systems and keep abreast of changes Practice Manager Administration Support Assist with HR and recruitment processes, including arranging interviews and preparing paperwork Contribute to project management and administrative tasks as required Ensure smooth running of practice events such as staff training days, Patient Participation Group meetings, and social events Deputise for the Practice Manager when needed Communication Develop internal communications to ensure staff are informed of developments Attend staff meetings and deliver training where required Support patient communication and engagement, identifying ways to improve interaction and satisfaction Patient Support Respond to immediate problems and complaints as required, ensuring timely resolution