Community Collections Inventory Officer
| Posting date: | 14 November 2025 |
|---|---|
| Salary: | £24,462 per year |
| Hours: | Full time |
| Closing date: | 14 December 2025 |
| Location: | Peterborough Museum and Art Gallery |
| Remote working: | On-site only |
| Company: | Peterborough Limited |
| Job type: | Temporary |
| Job reference: |
Summary
Peterborough Limited are recruiting for a Community Collections Inventory Officer to work at our Museum site in Peterborough.
Fixed Term contract ending 31/07/2027 - 30 hours per week - £24,462 per annum
The main purpose of this role is to maximise collections, accessibility and accountability by completing collection wide inventories with community volunteers to spectrum 5.1 standards. To use the process of collection inventories to promote the role of the museum in safeguarding collections via online engagement.
Key Deliverables
To programme and document collection inventories across all collection departments to Spectrum 5.1 standards.
To research and collate existing collections inventory documentation and ensure all inventories updated.
Prepare collections inventory data ready for uploading onto CMS system
Assist Collections Information Officer with data cleaning of CMS system, meeting national terminology conventions
To manage, develop, oversee and support a team of volunteers to work on collections inventories, encouraging community engagement with the collections.
To share collections stories through social media, collections online system and public engagement
To promote museum collections work to museum audiences internally and externally
Advise Heritage Collections and Museum Exhibition Manager of collections condition and conservation issues as part of inventory process
To undertake tasks requiring object handling and to repackaging objects in appropriate museum conservation materials
To operate within the museum’s collections management procedures and policies
Contribute to the development of policies, procedures and strategies relating to the Museum collections and ensure effective and efficient implementation.
Support exhibitions and learning and event programmes giving public access to collections and related information as required.
Assist Collections team with enquiries and research visits as required
To carry out all responsibilities with regard to the Peterborough Limited’s Customer Care and Equal Opportunities Policies and Procedures
Skills and Experience
Experience of working with Heritage Collections
Understanding of collection management
Good ICT skills
Experience of using SPECTRUM documentation procedures
Experience in cataloguing in a museum or heritage organisation
Proficient in using social media platforms
Experience in collections care or conservation in a museum environment
Experience of working with volunteers
Requirements
5 GCSES / ‘O’ levels (C or above) or equivalent NVQ qualifications
Knowledge of various social media platforms
Knowledge of Micromusee or a similar collections management system – desirable
A passion for heritage and bringing the past alive through the development and use of the collections
Ability to communicate effectively in writing and verbal
Ability to work to a planned approach across a range of issues
Ability to successfully multi-task
Ability to work independently or as part of a team
Ability to work on own initiative, where necessary
Ability to organise, supervise, train and inspire volunteers
Fixed Term contract ending 31/07/2027 - 30 hours per week - £24,462 per annum
The main purpose of this role is to maximise collections, accessibility and accountability by completing collection wide inventories with community volunteers to spectrum 5.1 standards. To use the process of collection inventories to promote the role of the museum in safeguarding collections via online engagement.
Key Deliverables
To programme and document collection inventories across all collection departments to Spectrum 5.1 standards.
To research and collate existing collections inventory documentation and ensure all inventories updated.
Prepare collections inventory data ready for uploading onto CMS system
Assist Collections Information Officer with data cleaning of CMS system, meeting national terminology conventions
To manage, develop, oversee and support a team of volunteers to work on collections inventories, encouraging community engagement with the collections.
To share collections stories through social media, collections online system and public engagement
To promote museum collections work to museum audiences internally and externally
Advise Heritage Collections and Museum Exhibition Manager of collections condition and conservation issues as part of inventory process
To undertake tasks requiring object handling and to repackaging objects in appropriate museum conservation materials
To operate within the museum’s collections management procedures and policies
Contribute to the development of policies, procedures and strategies relating to the Museum collections and ensure effective and efficient implementation.
Support exhibitions and learning and event programmes giving public access to collections and related information as required.
Assist Collections team with enquiries and research visits as required
To carry out all responsibilities with regard to the Peterborough Limited’s Customer Care and Equal Opportunities Policies and Procedures
Skills and Experience
Experience of working with Heritage Collections
Understanding of collection management
Good ICT skills
Experience of using SPECTRUM documentation procedures
Experience in cataloguing in a museum or heritage organisation
Proficient in using social media platforms
Experience in collections care or conservation in a museum environment
Experience of working with volunteers
Requirements
5 GCSES / ‘O’ levels (C or above) or equivalent NVQ qualifications
Knowledge of various social media platforms
Knowledge of Micromusee or a similar collections management system – desirable
A passion for heritage and bringing the past alive through the development and use of the collections
Ability to communicate effectively in writing and verbal
Ability to work to a planned approach across a range of issues
Ability to successfully multi-task
Ability to work independently or as part of a team
Ability to work on own initiative, where necessary
Ability to organise, supervise, train and inspire volunteers