Accounts Receivable Officer
| Dyddiad hysbysebu: | 07 Tachwedd 2025 |
|---|---|
| Cyflog: | £25,313.00 i £26,999.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £25313.00 - £26999.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 13 Tachwedd 2025 |
| Lleoliad: | Cwmbran, NP44 3HR |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | H9040-25-1593 |
Crynodeb
Process, on a daily basis, all invoice and credit notes requests, ensuring that: All income request forms received are date stamped, numbered and entered on the spreadsheet log Each request complies with procedures and is properly authorised and coded VAT status of requests is checked All relevant details are recorded and entered into the Oracle Accounts Receivable computer system against the correct customer account Copies of all backing documents and requests are scanned and attached to the relevant invoice in the Oracle Accounts Receivable system The number of invoices produced and the batch totals are verified to prime records, with appropriate action taken for any discrepancies and entered on a logbook Auto Invoice process is run and completed Invoices and credit notes are printed or emailed, where possible, and sent promptly to customers Customer accounts are set up in the Oracle Accounts Receivable computer system, as necessary, and relevant details are recorded in the various customer administration records kept Resolve discrepancies and queries on customer invoices and statements by: Answering all telephone calls promptly and politely, obtaining as much information as possible from the caller Investigating the discrepancy or query and taking appropriate action Recording all customer calls on the Oracle Accounts Receivable computer system and follow up as appropriate For customers who have agreed repayment plans, either: Send out a standing order form for completion and forward to the bank once returned; or Set up a salary deduction. Maintain record of the repayment plans Assist with all ongoing credit control processes as specified by Accounts Receivable Manager, including: Checking statements and sending promptly to customers Checking preliminary credit control letters against customer calls, generate a hold in the Oracle Accounts Receivable computer system on any customers with queries Processing and printing Accounts Receivable credit control letters, twice weekly and sending out promptly to customers Prepare schedules of overdue invoices and accompanying notes for review by Accounts Receivable Manager and referral to the Health Boards debt collecting agency. Run a report of outstanding debts by Requester and send out to budget holders for review and comment Update write-off schedule for review by Senior Finance staff. Participate in Financial Services Department mail procedures by: Opening and date stamping all mail received, and sorting into relevant Financial Services sections and distributing Enter cheques and Cash received into the post register Sort Accounts Receivable mail and deal with general correspondence Sort daily Accounts Receivable outgoing mail into either internal or external postage. File, sequentially, all Accounts Receivable paperwork to ensure Audit trail. To provide advice and support to other Health Board staff on the raising of invoices and general queries regarding the Oracle Accounts Receivable computer system. Assist in any other Accounts Receivable tasks.