Legal Personal Assistant / Secretary (real estate)
| Dyddiad hysbysebu: | 09 Hydref 2025 |
|---|---|
| Cyflog: | £25,000 i £30,000 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 23 Hydref 2025 |
| Lleoliad: | LE19 1RP |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 3 ddiwrnod yr wythnos |
| Cwmni: | WBR Group Ltd |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Company Description
WBR Group is a leading provider of Small Self-Administered Scheme (SSAS) administration, actuarial, law and tax advisory services. With a focus on delivering excellent outcomes for business owners, SMEs, entrepreneurs, and families, WBR Group offers personalised and proactive administration services for their clients.
Role Description
A skilled and organised professional with a wealth of experience in providing secretarial and admin support to Paralegals, Solicitors and Directors of Law. Adept in office management and administration. Responsible for overseeing the smooth operation of our standard legal procedures, providing essential support to the legal team, following strict confidentiality at all times A proven track record of handling various legal administration tasks including (but not limited to), AML compliance, preparation of legal documentation and providing a full secretarial support service in all aspects of property law.
Key Accountabilities
Serve as a point of contact for paralegals/Solicitors/Directors of Law
File opening and SRA compliance on our case management system, including conflict checks, client i.d. verification, AML checks and maintaining compliance records
Supporting lawyers with essential property searches
Prepare, format, and proofread real estate-specific legal documents, including leases, contracts, transfer deeds, and completion statements
Administrative tasks on transactions, such as preparing and submitting Stamp Duty Land Tax (SDLT) forms and Land Registry applications
Preparation and formatting of legal documents to a high standard
The ability to work under pressure, sometimes to tight deadlines and be able to prioritise your own workload
Preparation of and sending out of DocuSign envelopes
Working using the WBR Law case management system
Creation, preparation and sending out of invoices
Handle phone calls, enquiries and requests, helping where possible and redirecting queries as necessary
Maintain confidential records and files ensuring data integrity and security
Collaborate with others in the firm to provide a seamless service between WBR Law and the other companies within the WBR Group
Supporting paralegals in offering training and support, where necessary
Comply with the Health & Safety Guidelines as set out in the Health & Safety Management System document
Demonstrate behaviours in line with our Company Values ‘PEER’
Ensure compliance with our Company policies, procedures and guidelines
The role may be subject to credit & DBS checks
Skills and Experience
Minimum of three years’ experience working as a Personal Assistant/Senior Secretary in a law environment
Clear communication skills and exceptional attention to detail
Strong organisational and multi-tasking skills
Excellent communication and inter-personable abilities
Proficiency in MS Office Suite
Discretion and confidentiality in handling sensitive information
Ability to work independently and in a team
Adaptability and willingness to take on additional responsibilities
If you have a history of successfully working in the legal profession and a passion for supporting a dynamic, fast growing team we encourage you to apply and contribute to the continued success of our company.
This role offers the unique opportunity for a Legal Personal Assistant to expand their responsibilities and grow with the organisation as the role evolves to meet the changing needs of the company
Benefits
4 day working week initiative (with reward time)
25 days annual leave plus bank holidays
Extra day off for your birthday
Ability to buy holiday (up to 5 additional days)
Company Pension
Life Assurance
Group Income Protection
Enhanced Employee Assistance Programme
A range of voluntary benefits such as discounted gym memberships, cycle to work, healthcare cash plan, PMI, and critical illness cover.
WBR Group is a leading provider of Small Self-Administered Scheme (SSAS) administration, actuarial, law and tax advisory services. With a focus on delivering excellent outcomes for business owners, SMEs, entrepreneurs, and families, WBR Group offers personalised and proactive administration services for their clients.
Role Description
A skilled and organised professional with a wealth of experience in providing secretarial and admin support to Paralegals, Solicitors and Directors of Law. Adept in office management and administration. Responsible for overseeing the smooth operation of our standard legal procedures, providing essential support to the legal team, following strict confidentiality at all times A proven track record of handling various legal administration tasks including (but not limited to), AML compliance, preparation of legal documentation and providing a full secretarial support service in all aspects of property law.
Key Accountabilities
Serve as a point of contact for paralegals/Solicitors/Directors of Law
File opening and SRA compliance on our case management system, including conflict checks, client i.d. verification, AML checks and maintaining compliance records
Supporting lawyers with essential property searches
Prepare, format, and proofread real estate-specific legal documents, including leases, contracts, transfer deeds, and completion statements
Administrative tasks on transactions, such as preparing and submitting Stamp Duty Land Tax (SDLT) forms and Land Registry applications
Preparation and formatting of legal documents to a high standard
The ability to work under pressure, sometimes to tight deadlines and be able to prioritise your own workload
Preparation of and sending out of DocuSign envelopes
Working using the WBR Law case management system
Creation, preparation and sending out of invoices
Handle phone calls, enquiries and requests, helping where possible and redirecting queries as necessary
Maintain confidential records and files ensuring data integrity and security
Collaborate with others in the firm to provide a seamless service between WBR Law and the other companies within the WBR Group
Supporting paralegals in offering training and support, where necessary
Comply with the Health & Safety Guidelines as set out in the Health & Safety Management System document
Demonstrate behaviours in line with our Company Values ‘PEER’
Ensure compliance with our Company policies, procedures and guidelines
The role may be subject to credit & DBS checks
Skills and Experience
Minimum of three years’ experience working as a Personal Assistant/Senior Secretary in a law environment
Clear communication skills and exceptional attention to detail
Strong organisational and multi-tasking skills
Excellent communication and inter-personable abilities
Proficiency in MS Office Suite
Discretion and confidentiality in handling sensitive information
Ability to work independently and in a team
Adaptability and willingness to take on additional responsibilities
If you have a history of successfully working in the legal profession and a passion for supporting a dynamic, fast growing team we encourage you to apply and contribute to the continued success of our company.
This role offers the unique opportunity for a Legal Personal Assistant to expand their responsibilities and grow with the organisation as the role evolves to meet the changing needs of the company
Benefits
4 day working week initiative (with reward time)
25 days annual leave plus bank holidays
Extra day off for your birthday
Ability to buy holiday (up to 5 additional days)
Company Pension
Life Assurance
Group Income Protection
Enhanced Employee Assistance Programme
A range of voluntary benefits such as discounted gym memberships, cycle to work, healthcare cash plan, PMI, and critical illness cover.