Portfolio Coordinator
| Dyddiad hysbysebu: | 07 Hydref 2025 |
|---|---|
| Cyflog: | £37,973 i £42,812 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | Competitive |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 14 Hydref 2025 |
| Lleoliad: | 16 Summer Lane, Birmingham, B19 3SD |
| Cwmni: | West Midlands Combined Authority |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | WMCA/TP/155/688 |
Crynodeb
We’re looking for a proactive and detail-oriented Portfolio Coordinator to work alongside the Head of Transport Portfolio, supporting a diverse and evolving portfolio of work in Transport. This role offers a unique opportunity to contribute to meaningful change across major transport programmes and gain exposure to strategic decision-making at a portfolio level.
You’ll play a key part in coordination, governance, and alignment across multiple initiatives for the team — helping to drive improvements in how we plan, resource, and deliver our programmes. It’s a role for someone who enjoys working in a fast-paced environment, where no two days are the same, and where collaboration with stakeholders across different disciplines is central to success.
You’ll thrive here if you:
- Have excellent attention to detail but can also see the bigger picture.
- Are proactive, confident, and comfortable engaging with stakeholders at all levels.
- Communicate clearly and handle sensitive information with discretion.
- Can manage competing priorities and stay calm under pressure.
- Have solid administrative or coordination experience, ideally in a complex, multi-disciplinary and/or public sector environment.
This is an exciting time to join a growing team that’s leading the way in improving delivery pace, quality, and innovation across the transport portfolio. You’ll be part of a supportive environment that values initiative, creativity, and professional growth — with the chance to make a real difference and create opportunities for yourself along the way.
What you will be doing
- Provide executive level administration support to the Head of Portfolio including diary management and board level secretarial duties
- Champion development for administrative staff building a high performing administrative function that produces quality outputs consistently
- Provide senior level coordination and administration for governance requirements and engage with document control team
- Manage any engagement events/event management for the Portfolio
- Lead the continuous improvement of processes
- Record and manage project / programme / portfolio board decision logs and action
- trackers
- Support the collation of project and programme monitoring and reporting work
What’s essential
- Experience providing administrative support to a portfolio/programme/project team, preferably in the public sector
- Experience working in a multi-disciplinary team and working across a broad portfolio of stakeholders
- Experience in diary management, agenda setting and minute taking, preferably for senior management/executive management level
- Experience managing sensitive material and facilitating communications in a discretionary/compliant manner
- Excellent skills in Microsoft Office (Excel, Word, Access, Outlook)
- Ability to build and maintain effective working relationships
- NVQ4 in business administration/ relevant subject or equivalent experience
Location.
The location for this role is 16 Summer Lane with at least 3 days a week spent in the office.
How to apply.
Applying for a role with WMCA is straight forward. Follow these steps to get started.
- Create your Careers Account.Register with your name, email address, and a password.
- Build your Profile.Upload your CV to help populate your career and education details.
- Write your Supporting Statement. Make sure to address each of the required essential criteria.
- Submit your application. Do one final check and once complete, click submit.
Anonymised Applications.
Your uploaded CV won’t be visible after submission. Our process is anonymised, and only the information in your profile is used for shortlisting. Be thorough in each section. it’s your chance to showcase your skills and experience.
Using Artificial Intelligence (AI)
We cannot stop anyone from using AI help write application content. Used right, it can be a great tool. If you choose to use AI, then use it as a helper rather than relying on it wholly to write your application.
Applications that rely too heavily on AI may be rejected during shortlisting. For help on how to write a supporting statement, please visit the FAQs section of our careers site.
Reasonable adjustments.
If you have an accessibility need, disability, or condition that means you might require changes to the application or recruitment process, please get in touch with our Recruitment Team (careers@wmca.org.uk).
Salary and benefits.
We advertise salary ranges, with new appointments typically starting at the lowest salary point. In exceptional cases, the salary point may be adjusted to secure the best candidate. This approach allows for potential year-on-year salary increases, offering progression and appropriate rewards to employees. Requests for salaries above the maximum advertised range will not be considered.
We offer a comprehensive benefits package that includes:
- Local Government Pension Scheme (one of the most generous pension schemes in the UK).
- 28 days paid annual leave (with an option to purchase more)
- EV car benefit scheme
- Ethical saving options and healthcare plans.
- Discounted gym membership, will writingandmortgage advice.
- An option to buy a bicycle, including e-bikes and adapted pedal cycles, at a discounted rate.
- 3 days of paid leave each year to volunteer.
- Interest free financing through SmartTech to buy the latest technology
- Discounted shopping with over 2,000 big-name retailers, and more.
For more information, please visit the benefits page on our career site.
Why join WMCA?
WMCA is laser-focused on improving the West Midlands, bringing economic growth, jobs, homes, and better journeys to the region. We target local needs where it matters most, ensuring everyone has a job that pays well and has access to safe and affordable places they can call home.
We put people and place at the heart of everything we do, working hand in hand with our partners to direct funding where it's needed most. What you do, really matters. Your expertise will help make a big difference, improving people's lives, every day.
Creating an inclusive workplace.
WMCA holds diversity accreditations, such as the RACE Code Quality Mark, Armed Forces Covenant (Gold status) and has been recognised as one of the Inclusive Top 50 Employers and The Times Top 50 Employers for Women. We’re a Disability Confident Employer with ‘Leader’ status, committed to interviewing applicants with disabilities who meet all the essential role criteria.
We recognise that certain groups, such as women and people of colour, may be less likely to apply for roles if they feel they do not meet all the requirements. However, we encourage individuals who are passionate about the role and want to make a difference to still apply. We value potential and encourage applicants to highlight their skills, including transferable ones, even if they don't fit the traditional "perfect candidate" mould.
We gladly consider part-time, flexible, and job share arrangements, so please don't let these factors deter you from applying
Right to Work in the UK
Proof of Right to Work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.
Non-UK applicants (excluding Ireland) would be required to hold a relevant Visa from the UK Visas and Immigration (UKVI).
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