Sector Administrator
| Dyddiad hysbysebu: | 29 Medi 2025 |
|---|---|
| Cyflog: | £25,207.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | plus Benefits |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 04 Hydref 2025 |
| Lleoliad: | Earls Barton, NN6 0JH |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Community |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Job Purpose
The Sector Administrator will form part of Community’s Central Administration Team and specialise in providing professional administrative support to National Secretaries and the union’s Health & Safety and Equalities senior leads. This role will play a key administrative part in supporting the union’s industrial sectors & activities while coordinating meetings, conferences, communications, and delegate arrangements for external events.
Responsibilities will include:
• Provide day-to-day administrative support for National Secretaries in relation to industrial sectors and National Departments (Equalities, H&S, Organising Depts)
• Draft, format, and distribute sector newsletters, updates, and other communications to reps and members.
• Maintain accurate records, databases, and mailing lists for the relevant sector(s) and Health & Safety and Equality Departments.
• Provide administration support and serve as point of contact for ballot situations.
• Organise Sector / National Dept committee meetings and conferences, including booking venues, travel and accommodation, arranging catering, and managing delegate registrations and expense claims.
• Prepare and distribute agendas, papers, and other meeting documentation
• Attend meetings to take accurate minutes and produce clear, timely records.
• Coordinate Community’s delegations to conferences, including TUC equality and Health & Safety conferences and other external events.
• Manage delegate nominations, travel arrangements, and accommodation bookings.
• Ensure relevant briefing materials are prepared and distributed to delegates in advance.
• Work collaboratively with other members of the Central Administration Team to ensure consistency and efficiency across administrative processes.
• Maintain confidentiality and handle sensitive information in line with union policy.
• Undertake any other administrative tasks that may be reasonably required to support the work of the union.
Skills and Experience
• Experience within a high-level administrative role with good working knowledge of Microsoft Office and Management Information Systems
• Strong organisational and planning skills with the ability to manage multiple priorities and secure deadlines
• Experience with event planning (training courses, conference & events)
• Excellent written and professional verbal communication skills with attention to detail and ability to compile and impart information
• Ability to work independently and as part of a team.
• Compliance with the union’s GDPR & Confidentiality policies and practices
Personal Qualities & Understanding
• Understanding of (or awareness of) good trade union principles, structures, beliefs & ethos
• Strong awareness & commitment to equal opportunities and valuing diversity
• A commitment to Community Vision & Mission Charter
The Sector Administrator will form part of Community’s Central Administration Team and specialise in providing professional administrative support to National Secretaries and the union’s Health & Safety and Equalities senior leads. This role will play a key administrative part in supporting the union’s industrial sectors & activities while coordinating meetings, conferences, communications, and delegate arrangements for external events.
Responsibilities will include:
• Provide day-to-day administrative support for National Secretaries in relation to industrial sectors and National Departments (Equalities, H&S, Organising Depts)
• Draft, format, and distribute sector newsletters, updates, and other communications to reps and members.
• Maintain accurate records, databases, and mailing lists for the relevant sector(s) and Health & Safety and Equality Departments.
• Provide administration support and serve as point of contact for ballot situations.
• Organise Sector / National Dept committee meetings and conferences, including booking venues, travel and accommodation, arranging catering, and managing delegate registrations and expense claims.
• Prepare and distribute agendas, papers, and other meeting documentation
• Attend meetings to take accurate minutes and produce clear, timely records.
• Coordinate Community’s delegations to conferences, including TUC equality and Health & Safety conferences and other external events.
• Manage delegate nominations, travel arrangements, and accommodation bookings.
• Ensure relevant briefing materials are prepared and distributed to delegates in advance.
• Work collaboratively with other members of the Central Administration Team to ensure consistency and efficiency across administrative processes.
• Maintain confidentiality and handle sensitive information in line with union policy.
• Undertake any other administrative tasks that may be reasonably required to support the work of the union.
Skills and Experience
• Experience within a high-level administrative role with good working knowledge of Microsoft Office and Management Information Systems
• Strong organisational and planning skills with the ability to manage multiple priorities and secure deadlines
• Experience with event planning (training courses, conference & events)
• Excellent written and professional verbal communication skills with attention to detail and ability to compile and impart information
• Ability to work independently and as part of a team.
• Compliance with the union’s GDPR & Confidentiality policies and practices
Personal Qualities & Understanding
• Understanding of (or awareness of) good trade union principles, structures, beliefs & ethos
• Strong awareness & commitment to equal opportunities and valuing diversity
• A commitment to Community Vision & Mission Charter