Receptionist/clerical assistant
| Dyddiad hysbysebu: | 29 Medi 2025 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 29 Hydref 2025 |
| Lleoliad: | Frome, Somerset |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Forrester Sylvester mackett |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Hours:Monday to Friday 9.00am to 5.00pm
Holiday:28 days in addition to public holidays
Job purpose: Receptionist
To carry out the role of receptionist and provide administrative support
Key responsibilities and accountabilities:
Reception
1. Answering the telephone via the switchboard and putting calls through to fee earners, secretaries, or other members of staff.
2. Retrieving the messages left on the answer phone overnight and distributing.
3. Dealing with the public and directing clients to waiting area/interview room.
4. Purchasing the milk and other sundries for the office.
5. Checking fee-earner availability on the computer.
6. Using Partners for Windows as necessary.
7. Sorting files for destruction.
8. Date stamping hand delivered post for distribution.
9. Sorting incoming faxes for distribution.
10. Notifying staff when a fax has arrived on the reception fax machine and putting it in the tray to await collection.
11. Photocopying
12. Daily banking
13. Putting out A frame board
14. Keeping marketing material tidy and up to date
15. Accounting duties including petty cash, banking, taking payments and recording payments.
Mail
1. Opening, date stamping and logging in post on case management system.
2. Preparing the post to be sent out either through the Post Office.
3. Collection and delivery of GPO mail to the post office each day.
4. Taking Recorded Delivery mail to the Post Office and delivering hand deliveries in the town when required.
File Storage and Retrieval
1. Preparing files for storage – sticking files together, numbering them and inputting information onto the computer.
2. Retrieving stored files and updating the computer system.
3. Inputting data onto the system following the completion of the annual file destruction process.
Deeds
1. Responsible for maintaining, storing and retrieving deeds and files.
2. Inputting and maintaining the database for the deeds on the computer system.
Other Duties
1. Opening the post first thing in the morning.
2. Making refreshments for visitors or meetings as requested.
3. Carrying out all other general reception duties.
4. General filing, photocopying and other duties as required by fee earners.
5. Weekly/monthly fire checks and fire procedures
Holiday:28 days in addition to public holidays
Job purpose: Receptionist
To carry out the role of receptionist and provide administrative support
Key responsibilities and accountabilities:
Reception
1. Answering the telephone via the switchboard and putting calls through to fee earners, secretaries, or other members of staff.
2. Retrieving the messages left on the answer phone overnight and distributing.
3. Dealing with the public and directing clients to waiting area/interview room.
4. Purchasing the milk and other sundries for the office.
5. Checking fee-earner availability on the computer.
6. Using Partners for Windows as necessary.
7. Sorting files for destruction.
8. Date stamping hand delivered post for distribution.
9. Sorting incoming faxes for distribution.
10. Notifying staff when a fax has arrived on the reception fax machine and putting it in the tray to await collection.
11. Photocopying
12. Daily banking
13. Putting out A frame board
14. Keeping marketing material tidy and up to date
15. Accounting duties including petty cash, banking, taking payments and recording payments.
1. Opening, date stamping and logging in post on case management system.
2. Preparing the post to be sent out either through the Post Office.
3. Collection and delivery of GPO mail to the post office each day.
4. Taking Recorded Delivery mail to the Post Office and delivering hand deliveries in the town when required.
File Storage and Retrieval
1. Preparing files for storage – sticking files together, numbering them and inputting information onto the computer.
2. Retrieving stored files and updating the computer system.
3. Inputting data onto the system following the completion of the annual file destruction process.
Deeds
1. Responsible for maintaining, storing and retrieving deeds and files.
2. Inputting and maintaining the database for the deeds on the computer system.
Other Duties
1. Opening the post first thing in the morning.
2. Making refreshments for visitors or meetings as requested.
3. Carrying out all other general reception duties.
4. General filing, photocopying and other duties as required by fee earners.
5. Weekly/monthly fire checks and fire procedures