Office Manager
| Dyddiad hysbysebu: | 25 Medi 2025 |
|---|---|
| Cyflog: | £19,600 bob blwyddyn, pro rata |
| Oriau: | Rhan Amser |
| Dyddiad cau: | 06 Hydref 2025 |
| Lleoliad: | CB2 3QJ |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Cambridge BID Ltd |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
CAMBRIDGE BID LIMITED
Office Manager
Introduction
Cambridge Business Improvement District (BID) is a collaboration of 1,200 businesses, working together to promote and improve the city. This is achieved through a range of key projects as identified in our Business Plan, including the Love Cambridge Gift Card, our city-wide Christmas lights programme, the Cambridge Arts Festival, and screening of outdoor films and Wimbledon.
A Business Improvement District (BID) is a defined area where local businesses work together and invest collectively in projects and services to improve the trading environment. BIDs are funded by a levy on eligible businesses and focus on enhancing the area for those who work, visit, and live there.
For more information visit www.cambridgebid.co.uk
Cambridge BID’s vision is to: Create a world class experience for all who visit, live and work in Cambridge, an international City.
Job Title
Office Manager
Hours
21 hours/wk
Location
Fully office based within the Cambridge BID area.
Current office location is The Guildhall, Market Square, Cambridge.
Responsible to
Chief Executive
Responsible for
N/A
Job function
The role will support the Chief Executive, BID Team, and Board, as well as ensuring the smooth running of the Cambridge BID offices. Including but not limited to supporting the company via including the day to day management of the accounts via the use of Xero; efficient office management, HR support as and when required, management of key databases such as Solomon, management and supporting the Board and Finance and Governance group.
Job responsibilities
Financial Support
• To provide day to day financial support using Xero, including management of invoices, supplier payments and general financial management of the company dealing with any queries as they arise
• Working with the company accountant & Chief Executive to ensure the monthly financial management reports are prepared on time for Finance & Governance and the Board
• Oversee payroll including sending the monthly payroll adjustments form to nominated payroll providers in a timely manner (7 days in advance of payroll date).
• Liaise with Chief Executive and nominated auditors/accountants to prepare for annual financial audit, and oversee audit progress.
Office Management
• Ensuring smooth operation of IT, phone and internet systems. Ensure all staff have adequate equipment and with CE ensure replacement of IT equipment is undertaken in a timely manner
• With CE review existing office contracts on an annual basis to ensure they offer value for money and are appropriate for the business
• Monitoring stocks of basic items, for example, stationary, paper, toner, catering supplies etc and ensure staff and office have the required equipment in place
• Manage the office health and safety processes, ensuring the BID is compliant with relevant legislation and accurate records are maintained.
Data Management
• To send out the weekly footfall email on behalf of the Director of Destination and Delivery
• To manage contact databases and keep them updated
• Ensuring the database Solomon is regularly updated and used appropriately by the team
• To be responsible for the updating of Solomon and the businesses using the database provided by the City Council, identifying both levy payers and non levy payers
• To support the team with data requirements as and when required.
Human Resources
• Holding and maintaining accurate HR records for all BID staff, including senior management
• Ensure all the relevant documentation is uploaded onto Bright HR and staff are using the app appropriately.
• Ensuring, with the support of HR consultants, that the Staff Handbook is kept up to date and all staff are informed of any changes at the earliest opportunity
• Assist with the appointment of new staff and ensure all new starter information is in place and the relevant information is sent to payroll.
Administration and Board Support
• To provide general administrative support to the CE and the BID team
• To prepare Board papers for distribution, and ensure all venues are booked with the required equipment for Board meetings, Finance & Governance and other meetings as required
• To take minutes at the Board meeting and other associated meetings, ensure all minutes are typed up, approved and circulated to the Board in a timely manner
• Dealing general office enquiries as they arise.
General Responsibilities
• To carry out any other duties as required, from time to time
• Be aware of, and comply with, Cambridge BID Limited’s policies and procedures on health and safety at work by adopting safe working practices; reporting any accidents and/or unsafe or hazardous conditions to management; and to do everything reasonable to prevent personal injury to themselves, fellow workers and members of the public
• To be responsible for identifying your personal training and development needs in discussion with your line manager
• To participate in any training and development activities identified and agreed as relevant to your personal development and/or your development in the job
• To ensure confidentiality at all times in all matters relating to any work or communication connected to the Cambridge BID
Relationships
The post holder will report directly to the Cambridge BID Chief Executive and will also work closely with the BID Team, as well as City Ambassadors and BID partners (CAMBAC Manager for example), and the Board of Directors.
The post holder will work with the BIDs appointed accountant, Cambridge City Council officers and with appointed suppliers.
Office Manager
Introduction
Cambridge Business Improvement District (BID) is a collaboration of 1,200 businesses, working together to promote and improve the city. This is achieved through a range of key projects as identified in our Business Plan, including the Love Cambridge Gift Card, our city-wide Christmas lights programme, the Cambridge Arts Festival, and screening of outdoor films and Wimbledon.
A Business Improvement District (BID) is a defined area where local businesses work together and invest collectively in projects and services to improve the trading environment. BIDs are funded by a levy on eligible businesses and focus on enhancing the area for those who work, visit, and live there.
For more information visit www.cambridgebid.co.uk
Cambridge BID’s vision is to: Create a world class experience for all who visit, live and work in Cambridge, an international City.
Job Title
Office Manager
Hours
21 hours/wk
Location
Fully office based within the Cambridge BID area.
Current office location is The Guildhall, Market Square, Cambridge.
Responsible to
Chief Executive
Responsible for
N/A
Job function
The role will support the Chief Executive, BID Team, and Board, as well as ensuring the smooth running of the Cambridge BID offices. Including but not limited to supporting the company via including the day to day management of the accounts via the use of Xero; efficient office management, HR support as and when required, management of key databases such as Solomon, management and supporting the Board and Finance and Governance group.
Job responsibilities
Financial Support
• To provide day to day financial support using Xero, including management of invoices, supplier payments and general financial management of the company dealing with any queries as they arise
• Working with the company accountant & Chief Executive to ensure the monthly financial management reports are prepared on time for Finance & Governance and the Board
• Oversee payroll including sending the monthly payroll adjustments form to nominated payroll providers in a timely manner (7 days in advance of payroll date).
• Liaise with Chief Executive and nominated auditors/accountants to prepare for annual financial audit, and oversee audit progress.
Office Management
• Ensuring smooth operation of IT, phone and internet systems. Ensure all staff have adequate equipment and with CE ensure replacement of IT equipment is undertaken in a timely manner
• With CE review existing office contracts on an annual basis to ensure they offer value for money and are appropriate for the business
• Monitoring stocks of basic items, for example, stationary, paper, toner, catering supplies etc and ensure staff and office have the required equipment in place
• Manage the office health and safety processes, ensuring the BID is compliant with relevant legislation and accurate records are maintained.
Data Management
• To send out the weekly footfall email on behalf of the Director of Destination and Delivery
• To manage contact databases and keep them updated
• Ensuring the database Solomon is regularly updated and used appropriately by the team
• To be responsible for the updating of Solomon and the businesses using the database provided by the City Council, identifying both levy payers and non levy payers
• To support the team with data requirements as and when required.
Human Resources
• Holding and maintaining accurate HR records for all BID staff, including senior management
• Ensure all the relevant documentation is uploaded onto Bright HR and staff are using the app appropriately.
• Ensuring, with the support of HR consultants, that the Staff Handbook is kept up to date and all staff are informed of any changes at the earliest opportunity
• Assist with the appointment of new staff and ensure all new starter information is in place and the relevant information is sent to payroll.
Administration and Board Support
• To provide general administrative support to the CE and the BID team
• To prepare Board papers for distribution, and ensure all venues are booked with the required equipment for Board meetings, Finance & Governance and other meetings as required
• To take minutes at the Board meeting and other associated meetings, ensure all minutes are typed up, approved and circulated to the Board in a timely manner
• Dealing general office enquiries as they arise.
General Responsibilities
• To carry out any other duties as required, from time to time
• Be aware of, and comply with, Cambridge BID Limited’s policies and procedures on health and safety at work by adopting safe working practices; reporting any accidents and/or unsafe or hazardous conditions to management; and to do everything reasonable to prevent personal injury to themselves, fellow workers and members of the public
• To be responsible for identifying your personal training and development needs in discussion with your line manager
• To participate in any training and development activities identified and agreed as relevant to your personal development and/or your development in the job
• To ensure confidentiality at all times in all matters relating to any work or communication connected to the Cambridge BID
Relationships
The post holder will report directly to the Cambridge BID Chief Executive and will also work closely with the BID Team, as well as City Ambassadors and BID partners (CAMBAC Manager for example), and the Board of Directors.
The post holder will work with the BIDs appointed accountant, Cambridge City Council officers and with appointed suppliers.