Assistant Manager
| Dyddiad hysbysebu: | 25 Medi 2025 |
|---|---|
| Cyflog: | £29,000 i £31,000 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 25 Hydref 2025 |
| Lleoliad: | B98 |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Workforce Recruitment and Training |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 0000525782-65507 |
Crynodeb
Job Title: Assistant Office Manager
Location: Redditch B98
Salary: Up to £31,000 per annum
Contract: Full-time, Permanent
We are seeking a highly organised, proactive, and detail-oriented Assistant Office Manager to support the smooth operation of our clients office and financial functions. The successful candidate will play a key role in managing day-to-day tasks, supporting procurement, and ensuring the office environment remains efficient and well-structured. This is a hands-on role that requires both technical skills and strong administrative capabilities.
The ideal candidate will have proven experience working with Sage 50, and possess a confident, solutions-driven approach to managing responsibilities. If you are someone who thrives in a dynamic, fast-paced environment and enjoys being at the heart of the operations, we'd love to hear from you.
Key Responsibilities
• Maintain accurate and up-to-date financial records in Sage 50 Accounts Professional, including data entry, bank reconciliations, and journal postings.
• Manage the end-to-end accounts payable and receivable process, ensuring all invoices and payments are processed efficiently and on time.
• Oversee purchase order generation and approval, ensuring alignment with budgetary controls and departmental needs.
• Liaise with vendors and suppliers to negotiate pricing, manage contracts, and ensure timely delivery of goods and services.
• Assist in audits and ensure compliance with internal controls and regulatory requirements.
• Ensure the office operates smoothly by managing supplies inventory, stationery orders, and essential equipment procurement.
• Develop, implement, and improve administrative systems, policies, and procedures to enhance operational efficiency.
• Coordinate with external contractors for facilities maintenance, ensuring a clean, safe, and compliant working environment.
• Support IT, telecoms, and office infrastructure needs in collaboration with service providers.
• Assist in coordinating HR administration, including maintaining employee records, scheduling interviews, onboarding new hires, and updating internal HR databases.
• Act as a key point of contact for administrative queries from staff and management.
• Provide high-quality administrative support to senior leadership, including meeting preparation, diary management, and internal communications.
• Support compliance with company policies, GDPR regulations, and health and safety protocols.
Requirements
• Minimum of 2-3 years of experience in a similar finance/office administration role.
• Proficiency in Sage 50 Accounts Professional.
• Strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Exceptional organisational skills, with the ability to prioritise tasks and manage time effectively.
• Excellent verbal and written communication skills.
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