Asset Management Administrator
| Dyddiad hysbysebu: | 22 Medi 2025 |
|---|---|
| Cyflog: | £29,000 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 13 Hydref 2025 |
| Lleoliad: | Maidenhead |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 3 ddiwrnod yr wythnos |
| Cwmni: | Housing Solutions |
| Math o swydd: | Cytundeb |
| Cyfeirnod swydd: | R0167 |
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About The Role
We’re seeking a highly organised and detail-oriented Asset Management Administrator to join our dynamic team on a 12 month fixed term contract. This role is central to ensuring the smooth operation of our in-house and subcontractor repairs, as well as maintaining accurate and compliant databases across the organisation. You’ll be responsible for processing payroll for our trade operative team, managing out-of-hours emergency call schedules, and overseeing the flow of subcontractor and material invoices so a good eye for detail will be beneficial. Your work will involve liaising with managers, suppliers, and contractors to ensure outstanding jobs are completed and closed in time for year-end accounting.
You’ll play a key role in maintaining our approved contractors list, ensuring compliance with internal standards and the Procurement Act 2023. You’ll also support contract managers with supplier scheduling and compliance, and provide administrative support for our fleet operations, including MOTs, fuel cards, servicing, breakdowns, and accident management. In addition, you’ll handle a range of secretarial tasks such as managing correspondence, recharges, missed appointments, pricing jobs, raising purchase orders, taking minutes, and coordinating mail merges. This is a varied and fast-paced role that requires a proactive approach and a commitment to high standards.
About you
You’ll be someone who thrives in a busy environment and enjoys working both independently and as part of a team. You’ll have experience using housing repair and CRM systems and be confident in your ability to prioritise and organise a varied workload. Your communication skills will be strong, both verbally and in writing, and you’ll be comfortable resolving complex queries across departments. Proficiency in Microsoft Word and Excel is essential, along with excellent numeracy skills.
Ideally, you’ll bring experience in providing administrative support within housing, repairs, or a similar field. Knowledge of COSHH and manual handling would be beneficial, though not essential. You’ll be a natural problem solver with a customer-focused mindset and a keen eye for detail. If you’re ready to take on a role that makes a real difference behind the scenes, we’d love to hear from you.
About Us
Housing Solutions is a not-for-profit Housing Association, rooted in the local community providing quality, affordable homes to rent and buy across the local area. Our mission is to make our residents proud of where they live and our colleagues proud of where they work. Our services are driven by our strategic goals of safe, satisfied and sustainable, underpinned by our company values of ownership, innovation, teamwork and inclusion.
Established in 1995 we provide quality, affordable homes to rent and buy across the South East of England. We are rooted in the local community, and we offer a wide range of housing services and housing options, including affordable homes to rent, properties to buy under shared ownership; market rent properties, and specialist accommodation for older people and people who need care and support to live within the community.
Why Choose Us
We pride ourselves on putting our residents at the heart of everything we do. We are invested in our local community and can see the difference we make in the area we live and work. Our employees are passionate and driven to achieve the best results for our residents and are rewarded for their hard work and commitment.
Our substantial benefits package includes a generous company pension contribution and a strong focus on employee wellbeing, including generous annual leave and our ‘Healthy Lives, Healthy Minds’ programme.
Our commitment to Learning and Development can be seen across the organisation and aims to bring our future leaders to the fore, whilst helping our employees reach their career aspirations by offering a broad development fund and in house development programmes.
At Housing Solutions, we are committed to being an equal opportunities employer and fostering a diverse and inclusive workplace. We’d love to hear from candidates from all backgrounds and experiences. Housing Solutions are proud to be a Disability Confident Employer, under the Governments Disability Confident Scheme. https://www.gov.uk/government/collections/disability-confident-campaign. As part of this commitment, we ensure disabled candidates who meet the essential criteria for the role are invited to interview.
How to Apply
To apply for this vacancy please visit the Jobs & Careers page of our website www.housingsolutions.co.uk
The closing date is 13 October 2025. Interviews will be held on 24 October 2025.
We reserve the right to shortlist and arrange interviews for potentially suitable candidates ahead of the scheduled close date; therefore we look forward to your application as soon as you are ready.
We will not be accepting applications through recruitment agencies for this position.
Internal applications are welcome from employees who have passed their probation period, are not currently being standard set for absence or performance or on a disciplinary warning (unless able to demonstrate significant improvement over the last six months).
For internal applications please apply through the intranet, under the HR section - internal vacancies.
Employee Benefits
Housing Solutions offer a wide range of benefits for our employees, for further details on our benefits please view the attached Benefits Package Overview. Or head to our website where you can find additional information; https://www.housingsolutions.co.uk/job-and-careers/company-benefits/
We’re seeking a highly organised and detail-oriented Asset Management Administrator to join our dynamic team on a 12 month fixed term contract. This role is central to ensuring the smooth operation of our in-house and subcontractor repairs, as well as maintaining accurate and compliant databases across the organisation. You’ll be responsible for processing payroll for our trade operative team, managing out-of-hours emergency call schedules, and overseeing the flow of subcontractor and material invoices so a good eye for detail will be beneficial. Your work will involve liaising with managers, suppliers, and contractors to ensure outstanding jobs are completed and closed in time for year-end accounting.
You’ll play a key role in maintaining our approved contractors list, ensuring compliance with internal standards and the Procurement Act 2023. You’ll also support contract managers with supplier scheduling and compliance, and provide administrative support for our fleet operations, including MOTs, fuel cards, servicing, breakdowns, and accident management. In addition, you’ll handle a range of secretarial tasks such as managing correspondence, recharges, missed appointments, pricing jobs, raising purchase orders, taking minutes, and coordinating mail merges. This is a varied and fast-paced role that requires a proactive approach and a commitment to high standards.
About you
You’ll be someone who thrives in a busy environment and enjoys working both independently and as part of a team. You’ll have experience using housing repair and CRM systems and be confident in your ability to prioritise and organise a varied workload. Your communication skills will be strong, both verbally and in writing, and you’ll be comfortable resolving complex queries across departments. Proficiency in Microsoft Word and Excel is essential, along with excellent numeracy skills.
Ideally, you’ll bring experience in providing administrative support within housing, repairs, or a similar field. Knowledge of COSHH and manual handling would be beneficial, though not essential. You’ll be a natural problem solver with a customer-focused mindset and a keen eye for detail. If you’re ready to take on a role that makes a real difference behind the scenes, we’d love to hear from you.
About Us
Housing Solutions is a not-for-profit Housing Association, rooted in the local community providing quality, affordable homes to rent and buy across the local area. Our mission is to make our residents proud of where they live and our colleagues proud of where they work. Our services are driven by our strategic goals of safe, satisfied and sustainable, underpinned by our company values of ownership, innovation, teamwork and inclusion.
Established in 1995 we provide quality, affordable homes to rent and buy across the South East of England. We are rooted in the local community, and we offer a wide range of housing services and housing options, including affordable homes to rent, properties to buy under shared ownership; market rent properties, and specialist accommodation for older people and people who need care and support to live within the community.
Why Choose Us
We pride ourselves on putting our residents at the heart of everything we do. We are invested in our local community and can see the difference we make in the area we live and work. Our employees are passionate and driven to achieve the best results for our residents and are rewarded for their hard work and commitment.
Our substantial benefits package includes a generous company pension contribution and a strong focus on employee wellbeing, including generous annual leave and our ‘Healthy Lives, Healthy Minds’ programme.
Our commitment to Learning and Development can be seen across the organisation and aims to bring our future leaders to the fore, whilst helping our employees reach their career aspirations by offering a broad development fund and in house development programmes.
At Housing Solutions, we are committed to being an equal opportunities employer and fostering a diverse and inclusive workplace. We’d love to hear from candidates from all backgrounds and experiences. Housing Solutions are proud to be a Disability Confident Employer, under the Governments Disability Confident Scheme. https://www.gov.uk/government/collections/disability-confident-campaign. As part of this commitment, we ensure disabled candidates who meet the essential criteria for the role are invited to interview.
How to Apply
To apply for this vacancy please visit the Jobs & Careers page of our website www.housingsolutions.co.uk
The closing date is 13 October 2025. Interviews will be held on 24 October 2025.
We reserve the right to shortlist and arrange interviews for potentially suitable candidates ahead of the scheduled close date; therefore we look forward to your application as soon as you are ready.
We will not be accepting applications through recruitment agencies for this position.
Internal applications are welcome from employees who have passed their probation period, are not currently being standard set for absence or performance or on a disciplinary warning (unless able to demonstrate significant improvement over the last six months).
For internal applications please apply through the intranet, under the HR section - internal vacancies.
Employee Benefits
Housing Solutions offer a wide range of benefits for our employees, for further details on our benefits please view the attached Benefits Package Overview. Or head to our website where you can find additional information; https://www.housingsolutions.co.uk/job-and-careers/company-benefits/
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