Trainee Frontline Support Officer
| Posting date: | 17 September 2025 |
|---|---|
| Hours: | Part time |
| Closing date: | 17 October 2025 |
| Location: | sw15 2jj |
| Remote working: | On-site only |
| Company: | Gilmore Consultancy Limited |
| Job type: | Permanent |
| Job reference: |
Summary
This role is an integral point of contact for the company – working in our busy and friendly office team you will be at the frontline of our business, engaging with all our customers over the phone, via email, our online forms & web applications and social media.
You will be gaining knowledge and skills to help you with offering advice and assistance on a range of queries, providing an excellent customer experience on every interaction. You will also provide key support to the Franchise Support team in all areas of the business including site opening support, customer experience, Franchise Partner relations, IT support, sales enquiries, marketing and much more. We will help you build your knowledge and experience, and we're looking for an ambitious and tech-savvy individual who will work with and for customers and partners in the business to resolve any queries, resolving the vast majority at the first point of contact.
Frontline responsibilities:
Provide consistent and reliable frontline support and query resolution to all our customers
Responding (in writing and verbally) to feedback and online reviews
Support Franchise Partners with all queries including IT, marketing, sales, process and general information
Managing central inboxes and sending information on as required
Departmental support
Customer services
o Ensuring the customer journey and experience is truly ‘Best-in-Class’ through regular analysis and review, proactively spotting trends and working as a team to find ways to continuously improve the customer journey
o Frontline complaint handling and resolution including CCTV investigation, liaising with insurers and, if necessary, supporting our DPO
o Offering phone based training and support for Franchise Partners to prevent recurrent complaints
o Respond to feedback provided by customers across all platforms including managing the administration for the customer facing social media accounts
Marketing
o Support usage of our social media platform by Franchise Partners including setting up FP accounts, ongoing changes as well as phone-based training and support
o Offering support and training for Franchise Partners for our ‘message customers’ software
o Discuss and promote new marketing ideas with Franchise Partners as guided by the Directorate; maintain site database of current promotions
o Periodic audit of Franchise Partner social media activity to ensure usage is in line with our policies
o Signage and marketing orders:
§ Process orders for signage and marketing for resales, expiries, site openings and closed site re-openings
§ Process marketing and signage shop orders
o Comms:
§ Maintain comms database
§ Collate and prepare monthly customer comms for approval by Leadership Team
§ Send comms and analyse engagement
Franchise Support Team
o Support site openings through the ‘site ownership tasks’ allocation ensuring dedicated HO support for every opening in the run up and during the handover
o Ensuring timely set up of connections with third parties as part of the above including (but not limited too) Blink and Workforce
o Attending site openings if required to support FST including assisting with training, marketing, site admin etc.
Sales
o Provide pre-sale support to our client base and support the sales team in their sales process and client relationships
o Support clients through initial sales enquiries, providing support and information, processing application forms and scheduling meetings with the Sales Manager
o Monitoring and responding to enquiries across all platforms including social media
o Completing periodic proactive sales tasks (as direct by Sales Manager) to generate leads and meetings for the Sales Manager
o Assist the Sales Manager by supporting marketing campaigns for the sale of sites e.g. updating content on external websites, posting adverts on other platforms such as Gumtree
o General admin support e.g. updating sales calendar, maintaining ACT database, updating sales map, managing sales inbox
· IT support
o Franchise Partner support and training in day-to-day use of the system, e.g. password resets and general app guidance (including CCTV and ANPR connections), especially regarding new updates and change releases
o Update CRM and external TP systems with information changes
o Administration of accounts and site closures on our software systems
o Support and monitor Franchise Partner sign up for TP software systems e.g. Workforce and Blink
o Updating Waves website content
· General admin
o Processing Valuation Agency correspondence - responding to information requests from the VOA, assisting Franchise Partners with rates enquiries, helping Franchise Partners with incorrect rateable values / liaising with the VOA to ensure all rateable values are as previously agreed
o Managing the ‘info’ and other central inboxes including Press Office, Suggestions, Marketing and forwarding queries on to the relevant person
o General office admin such as phone calls, filing, scanning etc
Attributes we value:
· Team player
· Tenacious
· Self-starter & motivated to work independently & see work through to completion
· Strong communication skills
· Good IT skills
· Must be well organised
· Flexible
· The successful candidate will have a strong work ethic and will be able to work autonomously; successful prioritising and managing their own workload, whilst also being a good team player, ensuring that they play their role in the success of this tight-knit and successful team.
Working hours: Either Monday/Wednesday/Thursday 8.30am to 5.30pm (1 hour unpaid lunch break OR Monday to Friday 8.30am to 5.30pm (1 hour unpaid lunch break)
Location: Putney Head Office
You will be gaining knowledge and skills to help you with offering advice and assistance on a range of queries, providing an excellent customer experience on every interaction. You will also provide key support to the Franchise Support team in all areas of the business including site opening support, customer experience, Franchise Partner relations, IT support, sales enquiries, marketing and much more. We will help you build your knowledge and experience, and we're looking for an ambitious and tech-savvy individual who will work with and for customers and partners in the business to resolve any queries, resolving the vast majority at the first point of contact.
Frontline responsibilities:
Provide consistent and reliable frontline support and query resolution to all our customers
Responding (in writing and verbally) to feedback and online reviews
Support Franchise Partners with all queries including IT, marketing, sales, process and general information
Managing central inboxes and sending information on as required
Departmental support
Customer services
o Ensuring the customer journey and experience is truly ‘Best-in-Class’ through regular analysis and review, proactively spotting trends and working as a team to find ways to continuously improve the customer journey
o Frontline complaint handling and resolution including CCTV investigation, liaising with insurers and, if necessary, supporting our DPO
o Offering phone based training and support for Franchise Partners to prevent recurrent complaints
o Respond to feedback provided by customers across all platforms including managing the administration for the customer facing social media accounts
Marketing
o Support usage of our social media platform by Franchise Partners including setting up FP accounts, ongoing changes as well as phone-based training and support
o Offering support and training for Franchise Partners for our ‘message customers’ software
o Discuss and promote new marketing ideas with Franchise Partners as guided by the Directorate; maintain site database of current promotions
o Periodic audit of Franchise Partner social media activity to ensure usage is in line with our policies
o Signage and marketing orders:
§ Process orders for signage and marketing for resales, expiries, site openings and closed site re-openings
§ Process marketing and signage shop orders
o Comms:
§ Maintain comms database
§ Collate and prepare monthly customer comms for approval by Leadership Team
§ Send comms and analyse engagement
Franchise Support Team
o Support site openings through the ‘site ownership tasks’ allocation ensuring dedicated HO support for every opening in the run up and during the handover
o Ensuring timely set up of connections with third parties as part of the above including (but not limited too) Blink and Workforce
o Attending site openings if required to support FST including assisting with training, marketing, site admin etc.
Sales
o Provide pre-sale support to our client base and support the sales team in their sales process and client relationships
o Support clients through initial sales enquiries, providing support and information, processing application forms and scheduling meetings with the Sales Manager
o Monitoring and responding to enquiries across all platforms including social media
o Completing periodic proactive sales tasks (as direct by Sales Manager) to generate leads and meetings for the Sales Manager
o Assist the Sales Manager by supporting marketing campaigns for the sale of sites e.g. updating content on external websites, posting adverts on other platforms such as Gumtree
o General admin support e.g. updating sales calendar, maintaining ACT database, updating sales map, managing sales inbox
· IT support
o Franchise Partner support and training in day-to-day use of the system, e.g. password resets and general app guidance (including CCTV and ANPR connections), especially regarding new updates and change releases
o Update CRM and external TP systems with information changes
o Administration of accounts and site closures on our software systems
o Support and monitor Franchise Partner sign up for TP software systems e.g. Workforce and Blink
o Updating Waves website content
· General admin
o Processing Valuation Agency correspondence - responding to information requests from the VOA, assisting Franchise Partners with rates enquiries, helping Franchise Partners with incorrect rateable values / liaising with the VOA to ensure all rateable values are as previously agreed
o Managing the ‘info’ and other central inboxes including Press Office, Suggestions, Marketing and forwarding queries on to the relevant person
o General office admin such as phone calls, filing, scanning etc
Attributes we value:
· Team player
· Tenacious
· Self-starter & motivated to work independently & see work through to completion
· Strong communication skills
· Good IT skills
· Must be well organised
· Flexible
· The successful candidate will have a strong work ethic and will be able to work autonomously; successful prioritising and managing their own workload, whilst also being a good team player, ensuring that they play their role in the success of this tight-knit and successful team.
Working hours: Either Monday/Wednesday/Thursday 8.30am to 5.30pm (1 hour unpaid lunch break OR Monday to Friday 8.30am to 5.30pm (1 hour unpaid lunch break)
Location: Putney Head Office