Senior Administrator
| Dyddiad hysbysebu: | 17 Medi 2025 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 03 Hydref 2025 |
| Lleoliad: | Nottingham, Nottinghamshire, NG10 3NP |
| Cwmni: | Teaching Vacancies |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 6acaf42d-cb68-4a7e-b7ea-fc97dbeb55ba |
Crynodeb
What skills and experience we're looking for
• Deputise in the absence of the Administration and Operating Manager
• Line management responsibility, carrying out regular line management meetings, managing their performance development and monitoring workloads where appropriate.
• To collaborate and work interchangeably with the other Senior Administrator on key tasks ensuring flexibility with working patterns and workload management. Adapt effectively during periods of high workload to maintain productivity and efficiency.
• Organise and administer Academy Advisory Board meetings, disciplinary panels, and activities. Maintain and manage platforms and publications to ensure compliance with statutory requirements.
• Oversee the effective management of the Principal diaries and incoming/outgoing correspondence, serving as an informed ‘gatekeeper’, undertaking regular diary planning and monitoring for and addressing opportunities and challenges that arise in a proactive manner
• Prepare meeting agendas, circulate papers / actions from previous meetings.
• Taking minutes of meetings and distributing them.
• Provide a full secretarial support to the Principal.
• Receive visitors on behalf of the Principal and make appropriate arrangements for hospitality
• Organise meetings and events on behalf of the Principal including making necessary travel and venue arrangements
• Support with interview arrangements and administrating the necessary information on the Single Central Record.
• Make maximum use of the Academy’s communications portals, ensuring correspondence is effective and enhance the Academy's visibility and reputation.
• Facilitate effective internal communications within the academy, ensuring transparent and timely dissemination of information to all staff members.
• Manage a calendar of all upcoming events and significant dates, advertising on appropriate social media platforms to reach a broad audience. Schedule regular posts about events, achievements, and updates.
• Regularly update the Academy's website to ensure it complies with all regulatory standards. Use the Trust’s Audit form as a checklist to ensure all updates are completed.
• Support the planning, allocating, and effective delivery of work experience programme, including building and maintaining relationships with employers to ensure smooth operations. Responsibilities also include developing and maintaining an employer database, answering queries via telephone, email, and in-person, and ensuring all statutory requirements regarding health and safety are met through thorough checks and reviews. Additionally, the role requires organising and collecting feedback from both employers and students to continually improve the programme.
• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Academy.
• Manage the necessary paperwork for student suspensions and permanent exclusions, ensuring accurate information and submitting appropriate correspondence. Collate information for reintegration meetings to support year leaders.
• Support the provision of a comprehensive reception service, including greeting visitors to the Academy and ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with general enquiries face to face or by telephone; taking messages or referring matters to the appropriate person; • Undertake a comprehensive range of administration tasks, ensuring prioritization and meeting deadlines. Perform general office duties such as answering calls, minute taking, and photocopying.
• Supporting with officer cover where necessary;
• Enter and retrieve data related to students on the MIS database and other software packages as required.
• Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving complex student matters.
• Undertaking any other duties, which may reasonably be regarded as within the nature of the duties and responsibilities / grade of the post.
• Provide first aid assistance to staff, students and visitors as and when necessary;
• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Academy.
• The specific responsibilities are not exhaustive and are subject to change. Alternative duties commensurate with the level of the post may be allocated according to need.
What the school offers its staff
• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to the satisfactory completion of an enhanced DBS check, Barred List check, the receipt of satisfactory references, online searches and any other statutory checks that are required for the post. We are an equal opportunities employer.
• Deputise in the absence of the Administration and Operating Manager
• Line management responsibility, carrying out regular line management meetings, managing their performance development and monitoring workloads where appropriate.
• To collaborate and work interchangeably with the other Senior Administrator on key tasks ensuring flexibility with working patterns and workload management. Adapt effectively during periods of high workload to maintain productivity and efficiency.
• Organise and administer Academy Advisory Board meetings, disciplinary panels, and activities. Maintain and manage platforms and publications to ensure compliance with statutory requirements.
• Oversee the effective management of the Principal diaries and incoming/outgoing correspondence, serving as an informed ‘gatekeeper’, undertaking regular diary planning and monitoring for and addressing opportunities and challenges that arise in a proactive manner
• Prepare meeting agendas, circulate papers / actions from previous meetings.
• Taking minutes of meetings and distributing them.
• Provide a full secretarial support to the Principal.
• Receive visitors on behalf of the Principal and make appropriate arrangements for hospitality
• Organise meetings and events on behalf of the Principal including making necessary travel and venue arrangements
• Support with interview arrangements and administrating the necessary information on the Single Central Record.
• Make maximum use of the Academy’s communications portals, ensuring correspondence is effective and enhance the Academy's visibility and reputation.
• Facilitate effective internal communications within the academy, ensuring transparent and timely dissemination of information to all staff members.
• Manage a calendar of all upcoming events and significant dates, advertising on appropriate social media platforms to reach a broad audience. Schedule regular posts about events, achievements, and updates.
• Regularly update the Academy's website to ensure it complies with all regulatory standards. Use the Trust’s Audit form as a checklist to ensure all updates are completed.
• Support the planning, allocating, and effective delivery of work experience programme, including building and maintaining relationships with employers to ensure smooth operations. Responsibilities also include developing and maintaining an employer database, answering queries via telephone, email, and in-person, and ensuring all statutory requirements regarding health and safety are met through thorough checks and reviews. Additionally, the role requires organising and collecting feedback from both employers and students to continually improve the programme.
• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Academy.
• Manage the necessary paperwork for student suspensions and permanent exclusions, ensuring accurate information and submitting appropriate correspondence. Collate information for reintegration meetings to support year leaders.
• Support the provision of a comprehensive reception service, including greeting visitors to the Academy and ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with general enquiries face to face or by telephone; taking messages or referring matters to the appropriate person; • Undertake a comprehensive range of administration tasks, ensuring prioritization and meeting deadlines. Perform general office duties such as answering calls, minute taking, and photocopying.
• Supporting with officer cover where necessary;
• Enter and retrieve data related to students on the MIS database and other software packages as required.
• Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving complex student matters.
• Undertaking any other duties, which may reasonably be regarded as within the nature of the duties and responsibilities / grade of the post.
• Provide first aid assistance to staff, students and visitors as and when necessary;
• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Academy.
• The specific responsibilities are not exhaustive and are subject to change. Alternative duties commensurate with the level of the post may be allocated according to need.
What the school offers its staff
• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to the satisfactory completion of an enhanced DBS check, Barred List check, the receipt of satisfactory references, online searches and any other statutory checks that are required for the post. We are an equal opportunities employer.