Lambeth CAMHS PAIRS Project Assistant Administrator
| Dyddiad hysbysebu: | 12 Medi 2025 |
|---|---|
| Cyflog: | £33,094.00 i £36,195.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £33094.00 - £36195.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 28 Medi 2025 |
| Lleoliad: | London, SW9 7HH |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | C9334-25-0912 |
Crynodeb
Administrative To provide a professional and confidential administration service, to include typing; preparing correspondence; proof reading documents; photocopying; filing; scanning; dealing with post; having access to team members outlook calendars. To assist people in a helpful, diplomatic and tactful manner, screening and re-routing calls, as appropriate. Taking clear, concise messages and dealing with general enquiries, where appropriate. To act independently to ensure daily tasks and ongoing workloads are prioritised, and completed within agreed timescales. Manage multiple tasks within the working day whilst maintaining quality standards. Organise the booking of interpreters and translation of correspondence, where appropriate. To arrange appointments and meetings as required. Attend meetings and produce minutes. Order stationery and be responsible for the following up of orders to ensure delivery and correct receipt of stock for the team, as required. To add referrals to the Trust patient database within 24 hours of receipt. Monitor and update operational data quality information proactively to ensure targets and standards are met. To assist the team lead in collating data and producing the quarterly reports for the respective service. To oversee the administrative/contracting component of the Trust patient database ensuring patient details are updated and accurate at all times, whilst adhering to timescales and data protection. Ability to work in an unpredictable pattern, dealing with frequent interruptions. Person specification Qualifications Essential Requirements NVQ 3 in Business Administration; or equivalent administrative/secretarial experience GCSEs or equivalent qualifications in English Language (A - C grade), and Mathematics (A - C Grade). Desirable Requirements RSA 3 secretarial qualification or equivalent qualification. Experience Essential Requirements Excellent communication skills both verbal and written Excellent interpersonal skills Confident telephone manner Excellent copy typing skills (50wpm or above) Accurate grammar, spelling and punctuation Accurate data entry skills Ability to plan, prioritise and multi task Ability to problem solve Effective time management skills Ability to work on own initiative Ability to work as part of a team Punctual, reliable and flexible. Desirable Requirements Ability to supervise staff Ability to organise events Experience of working in the NHS, ideally within a mental health environment; hospital or community clinic. Knowledge / Skills Essential Requirements Experience in a responsible administrative / secretarial role Proven experience of office systems and procedures Experience of minuting meetings Experience of composing correspondence Proficient use of Microsoft Outlook, Word, Excel and PowerPoint Awareness of Data Protection and Confidentiality Understanding of Racial Awareness and Diversity Health and Safety awareness. Desirable Requirements NHS in house systems and databases.