Business Administrator

Dyddiad hysbysebu:	04 Medi 2025
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	Negotiable
Oriau:	Llawn Amser
Dyddiad cau:	02 Hydref 2025
Lleoliad:	Beccles, NR34 9NX
Cwmni:	NHS Jobs
Math o swydd:	Cytundeb
Cyfeirnod swydd:	A0060-25-0006

Crynodeb

DUTIES & RESPONSIBILITIES The post holder is responsible for the following: Accounting System: using the practice accounting system XERO to reconcile accounts regularly and ensuring the accuracy and completeness of the data in Xero to enable monthly reports to be extracted and provide relevant reports for financial considerations and financial forecasting as required. Raising invoices and uploading bills as required. Paying bills: checking that bills entered onto XERO by the Business Assistant are accurate and having access to the practices bank accounts to pay the bills in a timely manner. Claims: check claims that have been submitted on CQRS by Data Quality Department and declare in a timely manner. Check data and invoices have been submitted by Business Assistant for monthly claims. Prepare and process paperwork for any ad hoc claims such as fellowship, incentive etc. PCSE: accessing the portal (GP Pensions and Payments) on a monthly basis to download and review statements of monies received from ICB and NHS England. Supplying GP pension information on PCSE as required. Payroll: preparation and submission of staff payroll, gathering absence information and communicating with department heads to ensure all claims are accounted for. Pensions: adding new staff to the NHS Pension Scheme and processing leavers and end of year pension contributions (SD55s). Managing monthly contributions on the NEST pension portal once payroll has been completed. Providing staff with any updates in regard to pensions and processing of AW8 forms for staff who wish to retire from the NHS Pension Scheme. New Recruits: ensuring information is gathered and recorded for entering new staff member onto payroll and pension portals. Arrange insurance if needed for role. Insurance: responsible for organisation, annual renewal and general update of insurance for the business (property, contents and public liability), Medical Indemnity for Clinical staff and Locum Insurance ensuring the correct level of cover is in place and liaising with the Business Manager as appropriate. NHS Property Services: receiving annual budget schedules and quarterly bills. Liasing with the Business Manager for any queries and ensuring bills are paid in a timely manner. Reimbursements: claiming reimbursements from the ICB when bills are received for water rates, business rates and CQC fees. Tax payments: setting up payments for Partners tax at end of January and July when figures are received from Accountants. End of Year Accounts: preparing accurate information for the year end accounts and liaising with the Accountants and ensuring Stock-Take is undertaken in a timely manner for the end of the financial year (31st March) by the Supplies & Facilities Officer. Mobile Phones: arranging contracts and reviewing as required in conjunction with the Business Manager. The above list is not exhaustive and other elements may be added to the role as required by the Business Manager and Board of Partners. Skills and attributes required are: Highly organised Meticulous attention to detail Trustworthy and transparent Driven and effective Efficient and responsive Effective prioritisation IT including spreadsheets and accounting systems GDPR: GDPR compliance as appropriate and keeping updated with the legislation relevant to this role. COMMUNICATION SKILLS The post holder will be effective in communicating any financial concerns or business risks to the Business Manager as required and relevant to the level of risk. They will be expected to keep abreast of all relevant business and financial developments in liaison with the Management Team and Accountants. They will have a close working liaison with the Accountants and the Business Manager. POLICY & SERVICE RESPONSIBILITY The post holder will be expected to have an active role in the review of policies and procedures relevant to this role in conjunction with the Business Manager. ADMINISTRATIVE / MANAGERIAL RESPONSIBILITIES The Business Administrator does not have managerial responsibilities across the practice, however they will be required to support the Business Assistant and will be responsible in ensuring regular supervision is in place. QUALIFICATIONS/EXPERIENCE High standard of IT skills Experience and understanding of Excel spreadsheets Knowledge of accounting systems and accounting skills Knowledge of payroll and pensions Knowledge of primary care contracts KPIs Information inputted correctly for account preparation, ensuring Accountants are satisfied and audits are passed Manage cash flow, demonstrating a clear process Ensure that data entry is accurate, complete and timely so that the Board is fully aware of the financial on-going situation Excellent staff & Partner relations, demonstrated through 360-degree appraisal Contribute to the maintenance of a staff budget and financial forecasts working closely with all departments in the Management Team Deal with financial matters relating to NHS Property Services and ensure that payments and reimbursements are tracked, proportionate and accurate. Organise insurance cover of various types or other supplier contracts in discussion with the Management Team Administration of purchasing in line with the procurement policy where relevant Liaise with NHS England, the ICB and PCSE on partnership and superannuation matters Adapt to business and contract changes as they occur year to year under the GMS contract under guidance from the Business Manager