Creative studio Administrator

Dyddiad hysbysebu:	04 Medi 2025
Cyflog:	£14,000 bob blwyddyn
Oriau:	Rhan Amser
Dyddiad cau:	29 Medi 2025
Lleoliad:	Le16tf
Gweithio o bell:	Ar y safle yn unig
Cwmni:	Soft Touch Arts Ltd
Math o swydd:	Parhaol
Cyfeirnod swydd:

Crynodeb

SOFT TOUCH ARTS LTD

JOB DESCRIPTION –
CREATIVE STUDIOS ADMINISTRATOR
20 hours per week, 4 hours a day
Monday-Friday (school term-time),
Flexible outside of term-time
8.30/9am-12.30/1pm
Required at 50 New Walk

JOB PURPOSE: To work as part of a team to provide administrative support to ensure the smooth running of the Creative Studios function (alternative provision), other projects, our core functions, and the effective implementation of finance and HR processes.

RESPONSIBLE TO: Liz Haynes - Co-Director
Joe Crofton - Co-Director
SALARY: £14042.70 per annum
PLACE OF WORK AND WORKING PATTERNS: The post is based at Soft Touch’s premises at 50 New Walk, Leicester LE1 6TF.

● 20 hours per week, 4 hours a day
● Required at 50 New Walk, Monday-Friday (school term-time), 8.30/9am-12.30/1pm
● Flexible outside of term-time

Attendance at evening meetings and events is required very occasionally and always with plenty of notice.

Working as part of the team, alongside another administrator
BENEFITS: Employer’s contribution towards occupational pension scheme.
Flexi-time system.
Co-operative and work life balance working practices.
Induction, training and development programme.
 

This alternative provision operates during school hours and term times. In a typical term time week, Creative Studios provides between 60-70 hours of sessions to c30 young people a week. There is an ever increasing demand for this week and there is a need to make sure that the necessary administration ito service this work is covered with a dedicated member of staff.

 
Job tasks
● Develop, operate and maintain administrative systems to support our Creative Studio sessions, including:
- Referral Management: manage incoming referrals to Soft Touch Arts including schools and other support agencies, referring young people for alternative arts sessions;
- Creative Studio operations admin: manage bookings, and co-ordinate session timetables for staff and young people in liaison with schools and other support agencies, ensuring risk assessments etc are updated and shared;
- Project/session booking diary (Team-Up): to manage contact for young people referrals from schools, families and others into our projects;
- Safeguarding: support our co-director to adhere to statutory safeguarding processes.

● Support the back office finance and human resources functions including:
- Finance: managing petty cash, collating purchase invoices for authorisation and chasing outstanding invoices, processing staff timesheets and hours for payroll;
- Human Resources: provide HR administration support as central contact for HR workflow i.e., chasing references, flagging probation period and supervision deadlines, as well keeping up to date staff and freelance records.

● Liaise closely with Soft Touch co-directors and staff and respond flexibly to their requirements regarding project, programme and back office administration.
● Carry out correspondence on behalf of the company as required.
● Attend team and company meetings as and when required.
● Liaise as necessary with outside organisations or individuals as requested by the company.
● Work to the company’s equality and diversity, health and safety, data protection and other policies.
● Undertake any other work as may be reasonably expected by the company or management board.


 
SKILLS AND EXPERIENCE

1. Skills and abilities Essential / desirable How assessed
1.1 Strong organisational abilities and ability to work to deadlines and prioritise work effectively. Essential Application / Interview
1.2 Good communication skills and the ability to liaise with a variety of internal and external stakeholders.
Essential Application / Interview
1.3 Awareness of risk assessment procedures and the ability to identify potential risks in a creative space.
Desirable Application
2. Knowledge

2.1 Experience of a range of software and different systems; including email, spreadsheets and word processing.
Essential Application/test
2.2 Experience of other reporting and record keeping systems.
Desirable Application
3. Experience
3.1 Working in a busy, multi-purpose open plan office. Essential Application
3.2 Experience in youth work or education settings ideally within creative arts environments. Desirable Application
4. Qualities
4.1 Ability to be self-motivated and to work on your own initiative.
Essential Application
4.2 Ability to work within a team collaboratively. Essential Interview

 

How to Apply:
Please send a covering letter outlining your suitability to the role and send a CV to:

Joe Crofton, Co-director
Soft Touch Arts
joe@soft-touch.org.uk

Deadline: 9am, Monday 29th September
Interview: Monday 6th October
Start Date: asap

Aelod balch o'r cynllun cyflogwyr Hyderus o ran Anabledd

Gwybodaeth am Hyderus o ran Anabledd

Yn gyffredinol, bydd cyflogwr Hyderus o ran Anabledd yn cynnig cyfweliad i unrhyw ymgeisydd sy'n datgan eu bod yn anabl ac yn bodloni'r meini prawf lleiaf ar gyfer y swydd fel y diffinnir gan y cyflogwr. Mae'n bwysig nodi, mewn rhai sefyllfaoedd recriwtio fel nifer fawr o ymgeiswyr, cyfnod tymhorol ac amseroedd prysur iawn, efallai y bydd y cyflogwr am gyfyngu ar y niferoedd cyffredinol o gyfweliadau a gynigir i bobl anabl a phobl nad ydynt yn anabl. Am fwy o fanylion ewch i Hyderus o ran Anabledd.