Facilities Planner/Helpdesk
| Posting date: | 03 September 2025 |
|---|---|
| Salary: | £25,000 to £27,000 per year |
| Hours: | Full time |
| Closing date: | 03 October 2025 |
| Location: | Glasgow, Scotland, G1 |
| Company: | CBW Staffing Solutions Limited |
| Job type: | Permanent |
| Job reference: | 57765287 |
Summary
Facilities Planner/Helpdesk - Glasgow - Salary up to £27,000 DOE
CBW are looking for an experienced administrator to provide effective helpdesk and administrative support to the facilities management team, ensuring that all maintenance and service requests are logged, tracked, and resolved efficiently, while maintaining a safe and compliant working environment.
Key Responsibilities:
- Act as the first point of contact for all facilities-related queries via phone, email, and helpdesk system.
- Log, prioritise, and assign reactive and planned maintenance tasks to engineers and contractors.
- Monitor progress of work orders, ensuring timely updates and completion within agreed SLA's.
- Maintain accurate records of jobs, compliance documentation, and service reports in the CAFM/helpdesk system.
- Assist with the scheduling of planned preventative maintenance (PPM) and statutory inspections.
- Support health and safety compliance, including coordinating permits to work, contractor inductions, and record-keeping.
- Generate reports and provide data to support performance monitoring and facilities audits.
- Carry out general administrative duties including processing invoices, updating asset registers, and filing.
Person Specification:
- Previous experience in a facilities, maintenance, or helpdesk role.
- Strong organisational and multitasking skills with attention to detail.
- Excellent communication and customer service skills.
- IT literate with experience using helpdesk or CAFM systems.
- Ability to work effectively under pressure and prioritise workload.
Salary & Benefits:
- Salary up to £27,000 DOE
- 22 Days annual leave plus bank holidays
- Monday to Friday - 8am to 5pm
- Company Pension Sheme
CBW are looking for an experienced administrator to provide effective helpdesk and administrative support to the facilities management team, ensuring that all maintenance and service requests are logged, tracked, and resolved efficiently, while maintaining a safe and compliant working environment.
Key Responsibilities:
- Act as the first point of contact for all facilities-related queries via phone, email, and helpdesk system.
- Log, prioritise, and assign reactive and planned maintenance tasks to engineers and contractors.
- Monitor progress of work orders, ensuring timely updates and completion within agreed SLA's.
- Maintain accurate records of jobs, compliance documentation, and service reports in the CAFM/helpdesk system.
- Assist with the scheduling of planned preventative maintenance (PPM) and statutory inspections.
- Support health and safety compliance, including coordinating permits to work, contractor inductions, and record-keeping.
- Generate reports and provide data to support performance monitoring and facilities audits.
- Carry out general administrative duties including processing invoices, updating asset registers, and filing.
Person Specification:
- Previous experience in a facilities, maintenance, or helpdesk role.
- Strong organisational and multitasking skills with attention to detail.
- Excellent communication and customer service skills.
- IT literate with experience using helpdesk or CAFM systems.
- Ability to work effectively under pressure and prioritise workload.
Salary & Benefits:
- Salary up to £27,000 DOE
- 22 Days annual leave plus bank holidays
- Monday to Friday - 8am to 5pm
- Company Pension Sheme