Administrator - Healthy Child Programme | Sussex Community NHS Foundation Trust
| Posting date: | 04 September 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £24,937 - £26,598 per annum pro rata |
| Hours: | Full time |
| Closing date: | 04 October 2025 |
| Location: | Pulborough, RH20 1FG |
| Company: | Sussex Community NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 7459472/150-KB2019-CC-A |
Summary
Administrator
A vacancy has arisen for an administrator with good communication skills and excellent organisational/clerical abilities to work with the Healthy Child Programme (HCP) 0-5 years team in Central (Horsham North and South) West Sussex. The role will be based at Pulborough Health Centre.
All our HCP teams are busy but friendly and diverse.
Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on thegov.uk websitebefore applying to assess their eligibility for a Certificate of Sponsorship for this role.
Skilled Worker visa: going rates for eligible occupation codes - GOV.UK
Health and Care Worker visa: If you’ll need to meet different salary requirements - GOV.UK
You will need to work independently and collaboratively with the Team Lead, clinical staff, and the other Administrators within the team and across the Horsham Hub. The post requires a flexible approach as it involves working with different disciplines within the HCP. The ability to work to deadlines, under pressure and without supervision is essential.
The following skills are essential to the role: experience with databases such as SystmOne and be able to learn new IT systems easily, competency with Microsoft Office systems and word processing, excellent telephone manner and communication skills, and maintenance of strict confidentiality. The successful candidate will liaise with a range of professionals, manage waiting lists, book appointments, book venues, maintain stock control of resources, maintain and create databases and spreadsheets, and importantly, maintain a positive attitude, embodying the values of the organisation.
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?
• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients’ homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust
• Beautiful Sussex location near the South Downs and coast
Our values—Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence—guide everything we do.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
• Taking on Champion Roles and Champion meetings i.e. Health & safety & SystmOne electronic records, and relaying this information to the team.
• Management of hub admin rota.
• Supporting new administrators in practice.
• Develop and maintain efficient systems for processing workloads.
• Good knowledge with use of Microsoft packages.
• To support team lead in administrational and performance reporting duties (in terms of looking at Scholar).
• To carry out any other hub administrator duties including; photocopying, managing hub email, duty/appointments line, and management of S1 tasks.
• Accurately recording telephone messages, dealing with enquiries from other agencies and service users.
• Empathetic approach when dealing with staff or service users including dealing with difficult situations.
• Attend hub and admin team meetings on a regular basis.
• Making up meeting agendas and taking minutes.
• Ordering stationary and PPE for the hub.
• Maintaining medical equipment databases and raising I.T support requests.
• Provide reciprocal cover for annual leave and sickness absence.
• Supporting team lead with quarterly Health & Safety environmental risk assessments.
• Organise workload showing ability to prioritise in order to achieve set time scales.
• Able to work within boundaries of the role and to ask/ seek support if needed.
• The role is primarily office based 9-5 Monday - Friday.
This advert closes on Sunday 14 Sep 2025