Business Support Admin Officer/ Executive Assistant 5275331
| Dyddiad hysbysebu: | 03 Medi 2025 |
|---|---|
| Cyflog: | £17.73 yr awr |
| Gwybodaeth ychwanegol am y cyflog: | per hour PAYE |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 02 Hydref 2025 |
| Lleoliad: | London, SW10 0DS |
| Cwmni: | Triumph Consultants Ltd |
| Math o swydd: | Dros dro |
| Cyfeirnod swydd: | K&C 5275331 |
Crynodeb
What's involved with this role:
Job Title: Business Support Admin Officer/ Executive Assistant
Ref: K&C 5275331
Pay rate: £17.73 per hour PAYE
Role length: Anticipated 3 months
DBS requirement: A Basic DBS is required for this role
The role:
We are looking for an experienced and proactive Business Support Admin Officer to provide high level executive support to the Assistant Director of Neighbourhood Services.
You will ensure effective communication and service work with residents, council members and officers from other departments and assist other areas of the department when required.
Key responsibilities:
Manage the diary for the AD of Neighbourhood Services – coordinating meetings, travel, venues, and ensuring all are well organised and run smoothly
Handle meeting administration, including minute-taking, preparing agendas, circulating documents, and ensuring compliance with governance processes
Work closely with the Complaints Team to ensure all complaints and councillor enquiries related to the Directorate are addressed promptly and within deadlines
Liaise confidently on behalf of the Directorate with council officers, councillors, staff, residents, and external agencies
Support HR processes, including end-to-end recruitment – from business case approval through to interviews, appointments, and onboarding
Monitor and update Directorate service plans, preparing regular progress reports for the Housing Management Team
Help develop and maintain efficient administrative systems and processes across the Directorate
Keep internal office records up to date, including Health & Safety information, and share relevant updates with Directorate staff
Use office IT systems to manage file archiving and maintain records in line with data protection and confidentiality standards
Take ownership of learning about the Directorate’s wider function, including its links with other housing offices, council departments, board members, councillors, MPs, residents’ associations, and external partners
Carry out ad hoc duties as needed, including general secretarial tasks, photocopying, note-taking, message handling, report writing, and managing emails and phone calls
What the client is looking for:
Previous experience as an executive support assistant/PA
Excellent minute taking skills
Experience in a social housing environment is preferable but not essential
Excellent administrative and organisational skills
Keen attention to detail
Strong IT skills and proficiency across MS suite
Excellent written and verbal communication skills
Capable of managing a diverse workload and keeping up to date with multiple tasks concurrently
Ability to engage with internal and external stakeholders in a friendly and professional manner
How to Apply:
Quote the Job Title and Reference Number in your application.
Submit your CV in Word format.
Applications are reviewed on a rolling basis—early submission is recommended.
We will also add your details to our mail out lists. Please note you may receive details of roles outside of your immediate vicinity, as many candidates are able to relocate temporarily for work. Please disregard any such emails that are not of interest and let us know if you would rather not receive such mailouts and/or if you wish us to delete your details and prefer to apply direct to our advertised roles.
If you do not hear from us within three working days, unfortunately your application has not been shortlisted on this occasion. Thank you for your interest in working with us.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
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Job Ref: K&C 5275331
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.